VAAL UNIVERSITY OF TECHNOLOGY (VUT)
INTERNAL & EXTERNAL DIVISION: REGISTRAR DEPARTMENT: GOVERNANCE & LEGAL SERVICES POST: DIRECTOR POST Nº: 3141 PEROMNES GRADE: 05 JOB DESCRIPTION: Key Performance Areas include but not limited to: • Leading and directing the development and implementation of legal services and objectives in line with the institutional strategy and relevant legislation • Directing and overseeing the design and implementation of the legal service policies and procedures to protect the Institution from undue and exposure to risk • Providing legal advice and guidance to the executive and senior management as well as support departments as needed • Negotiating, drafting and managing VUT agreements, contracts and trusts ▪ Maintain a comprehensive record of all contracts, agreements and memorandums of understanding APPLICATION CRITERIA: Qualification and Experience: • Minimum of LLB degree; and • Admission as an Attorney or Advocate • Right of appearance in court • Minimum 8 years’ experience in legal services, of which at least 3 on managerial and/or legal administration in Higher Education Skills and Competencies: • Knowledge of the South African Higher Education landscape, laws and regulations • Labour law • Commercial law • Successful experience leading negotiations on complex, high value contracts and agreements • Successful experience creating departmental priorities that align strategic direction of a department and the overall business objectives • Proven experience in relationship management and a demonstrated ability to lead a team and develop talents that subsequently drive value across the business • Excellent organizational and time management skills • Excellent written, communication and interpersonal skills • Demonstrated ability to identify and resolve complex problems • Experience with policy development • Experience managing projects CLOSING DATE FOR APPLICATIONS: 13 DECEMBER 2023 Applications should include: 1. A fully completed prescribed application form which can be obtained from www.vut.ac.za https://www.vut.ac.za/wp-content/uploads/2023/03/VUT-Application-for-Employment-form-Final-002.pdf 2. A detailed curriculum vitae (explicitly stating experience or knowledge in the above-mentioned fields) 3. Certified copies of all academic records and certificates/degrees 4. Certified copy of ID 5. Current contact information of referees 6. Please email applications to recruitment1@vut.ac.za and quote the post reference and post description in the subject line. 7. No manual applications will be accepted. Incomplete applications or applications without the application form and required documents will be disregarded. 8. Only applications made on our application for employment form would be considered. 9. Communication will be entered into with short-listed candidates only. If you don’t hear from VUT within 3 months deem your application as unsuccessful. Enquiries may be directed to: HR Business Partner: Ms Ntediseng Motaung, Tel 016 950 9160 / email address: ntediseng@vut.ac.za Please Note: Submission of such copies entitles Vaal University of Technology to authenticate the qualifications without any further consent from the applicant. Candidates with foreign qualifications must submit a SAQA certificate of evaluation. Vaal University of Technology is an equal opportunity and affirmative action employer, which is committed to the implementation of its employment equity plan. People from designated groups are encouraged to apply. Only shortlisted candidates will be contacted. VUT reserves the right not to make an appointment By applying for this position, you give permission to share your information with the selection panel or the relevant people involved in the recruitment process.
INTERNAL & EXTERNAL DIVISION: REGISTRAR DEPARTMENT: GOVERNANCE & LEGAL SERVICES POST: ASSISTANT LEGAL ADVISOR POST Nº: 7970 PEROMNES GRADE: 07 JOB DESCRIPTION: Key Performance Areas include but not limited to: • Assisting in directing the development and implementation of legal services and objectives in line with the institutional strategy and relevant legislation • Assisting in directing and overseeing the design and implementation of the legal service policies and procedures to protect the Institution from undue and exposure to risk • Providing legal advice and guidance to senior management as well as support departments as needed • Negotiating, drafting and managing VUT agreements, contracts and trusts • Maintain a comprehensive record of all contracts, agreements and memorandums of understanding • Help in managing and ensuring efficient and fair administration of the student disciplinary processes. • Participate as an advisor in all bid specification and evaluation committees. APPLICATION CRITERIA: Qualification and Experience: • Minimum of LLB Degree, and • Admission as an Attorney or Advocate • Minimum 4 years’ experience in legal services, of which at least 2 on legal administration in Higher Education Skills and Competencies: • Knowledge of the South African Higher Education landscape, laws and regulations • Labour law • Commercial law • Successful experience leading negotiations on complex, high value contracts and agreements • Successful experience creating departmental priorities that align strategic direction of a department and the overall business objectives • Excellent organizational and time management skills • Excellent written, communication and interpersonal skills • Ability to develop policies • Ability to manage projects CLOSING DATE FOR APPLICATIONS: 13 DECEMBER 2023 Applications should include: 1. A fully completed prescribed application form which can be obtained from www.vut.ac.za https://www.vut.ac.za/wp-content/uploads/2023/03/VUT-Application-for-Employment-form-Final-002.pdf 2. A detailed curriculum vitae (explicitly stating experience or knowledge in the above-mentioned fields) 3. Certified copies of all academic records and certificates/degrees 4. Certified copy of ID 5. Current contact information of referees 6. Please email applications to recruitment1@vut.ac.za and quote the post reference and post description in the subject line. 7. No manual applications will be accepted. Incomplete applications or applications without the application form and required documents will be disregarded. 8. Only applications made on our application for employment form would be considered. 9. Communication will be entered into with short-listed candidates only. If you don’t hear from VUT within 3 months deem your application as unsuccessful. Enquiries may be directed to: HR Business Partner: Ms Ntediseng Motaung, Tel 016 950 9160 / email address: ntediseng@vut.ac.za Please Note: Submission of such copies entitles Vaal University of Technology to authenticate the qualifications without any further consent from the applicant. Candidates with foreign qualifications must submit a SAQA certificate of evaluation. Vaal University of Technology is an equal opportunity and affirmative action employer, which is committed to the implementation of its employment equity plan. People from designated groups are encouraged to apply. Only shortlisted candidates will be contacted. VUT reserves the right not to make an appointment By applying for this position, you give permission to share your information with the selection panel or the relevant people involved in the recruitment process.
INTERNAL & EXTERNAL DIVISION: REGISTRAR DEPARTMENT: GOVERNANCE & LEGAL SERVICES POST: INSTITUTIONAL RISK MANAGER POST Nº: 2221 PEROMNES GRADE: 07 JOB DESCRIPTION: • Key Performance Areas include but not limited to: • Developing risk management framework, strategy and protocol • Implementing the framework, strategy and protocols • Institutionalize and facilitate the embedding of risk management • Monitoring and evaluating the effectiveness and efficiency of risk management • Continual improvement of the risk management framework, strategy, protocols and processes • Obtaining risk management mandate and commitment • Contribute to the organizational Strategic Plan, Annual Performance Plan and Operational Plans • Facilitation of the reporting of all other risk management activities in the area such as OHS, Fraud Risk Management, Research Ethics Risk, Organizational Ethics Risk, etc • Participate in the development of the Combined Assurance Model and integrate the Combined Assurance tool into the management of risk for the University • Participate and develop framework for Business Continuity Management. • Development and review of ERM Policies, practice notes and procedures. APPLICATION CRITERIA: Qualification and Experience: • Minimum NQF Level 8 qualification in Risk Management, Internal Auditing, or equivalent discipline, and • 6 years of risk management experience (higher education sector will be an added advantage) • Professional certifications such as Certified Risk Management Practitioner (CRM Prac), Certification in Risk Management Assurance (CRMA), Certified Infernal Auditor (CIA) will be an added advantage • Professional memberships or affiliations (e.g. Institute of Risk Management, The Ethics Institute of South Africa, the Business Continuity Institute, Institute of Internal Auditors, etc) are desirable and will be added advantage. Skills and Competencies: • Knowledge of the South African Higher Education landscape, laws and regulations • Successful experience creating departmental priorities that align strategic direction of a department and the overall business objectives • Excellent organizational and time management skills • Excellent written, communication and interpersonal skills • Ability to develop policies • Ability to manage projects • Strategic Leadership Skills • Managerial Skills • Problem Solving Skills • Critical thinking and analytical CLOSING DATE FOR APPLICATIONS: 13 DECEMBER 2023 Applications should include: 1. A fully completed prescribed application form which can be obtained from www.vut.ac.za https://www.vut.ac.za/wp-content/uploads/2023/03/VUT-Application-for-Employment-form-Final-002.pdf 2. A detailed curriculum vitae (explicitly stating experience or knowledge in the above-mentioned fields) 3. Certified copies of all academic records and certificates/degrees 4. Certified copy of ID 5. Current contact information of referees 6. Please email applications to recruitment1@vut.ac.za and quote the post reference and post description in the subject line. 7. No manual applications will be accepted. Incomplete applications or applications without the application form and required documents will be disregarded. 8. Only applications made on our application for employment form would be considered. 9. Communication will be entered into with short-listed candidates only. If you don’t hear from VUT within 3 months deem your application as unsuccessful. Enquiries may be directed to: HR Business Partner: Ms Ntediseng Motaung, Tel 016 950 9160 / email address: ntediseng@vut.ac.za Please Note: Submission of such copies entitles Vaal University of Technology to authenticate the qualifications without any further consent from the applicant. Candidates with foreign qualifications must submit a SAQA certificate of evaluation. Vaal University of Technology is an equal opportunity and affirmative action employer, which is committed to the implementation of its employment equity plan. People from designated groups are encouraged to apply. Only shortlisted candidates will be contacted. VUT reserves the right not to make an appointment By applying for this position, you give permission to share your information with the selection panel or the relevant people involved in the recruitment process. INTERNAL & EXTERNAL DIVISION: REGISTRAR DEPARTMENT: ACADEMIC ADMINISTRATION POST: DEPUTY REGISTRAR POST Nº: 7950 PEROMNES GRADE: 06 JOB DESCRIPTION: The purpose of the job is to assist in the maintenance of the VUT academic structure in order to facilitate the effective admissions, registrations, and assessment processes of the University. KEY PERFORMANCE AREAS INCLUDE BUT ARE NOT LIMITED TO: • Management of all applications, admissions, registration, and examinations processes to ensure proper co-ordination of all processes and functions within the Department. • Manage and ensure successful admissions and registration of local and international students • Assume responsibility for student information on ITS and ensure integrity of the University's academic and student record keeping • Develop and ensure implementation of policies, procedures and processes in relation to applications, admissions and registrations for the institution. • Monitor technological developments to support registration and record keeping • Assist with preparation of requisite documents and plans especially with regards to audit functions, registration plan, HEMIS submissions and any other relevant functions. • Advice senior management and report regularly on all aspects of enrolment management. • Oversee and manage the academic structure and processes followed in the updating of the academic structure. • Effective liaison, communication and collaboration with all relevant stakeholders to identify areas of improvement to services offered to students. • Effective management of resources (physical, human and financial). • Identification and management of applications, admissions and registration related risks. • Preparation of necessary reports as requested/required APPLICATION CRITERIA: QUALIFICATIONS AND EXPERIENCE: • M+4 or equivalent qualification (Honours degree) • A Masters’ degree will be a distinct advantage • Minimum of 7year’s of relevant experience in tertiary environment, specifically within Academic Administration • Understanding of the processes related to academic structure development, maintenance, and management experience • Computer Literacy and high level of ITS (Integrator 4) system knowledge (at least five years knowledge) • Good knowledge of the Higher Education legislation with emphasis Higher Education Management System (HEMIS) protocols. • 2 years managerial/supervisory experience in higher education (particularly in academic administration) SKILLS: • Teamwork • Communication/Negotiation • Computer skill • Time Management • Complex Problem-Solving skills • Critical thinking • Judgement and decision making • Quality control and paying attention to detail • Advanced Microsoft Excel and Word skills • Knowledge of relevant legislation and Higher Education environment • Advanced Integrated Tertiary Software (ITS) system knowledge and application • Report writing CLOSING DATE FOR APPLICATIONS: 12 DECEMBER 2023 Applications should include: 1. A fully completed prescribed application form which can be obtained from www.vut.ac.za https://www.vut.ac.za/wp-content/uploads/2023/03/VUT-Application-for-Employment-form-Final-002.pdf 2. A detailed curriculum vitae (explicitly stating experience or knowledge in the above-mentioned fields) 3. Certified copies of all academic records and certificates/degrees 4. Certified copy of ID 5. Current contact information of referees 6. Please email applications to recruitment1@vut.ac.za and quote the post reference and post description in the subject line. 7. No manual applications will be accepted. Incomplete applications or applications without the application form and required documents will be disregarded. 8. Only applications made on our application for employment form would be considered. 9. Communication will be entered into with short-listed candidates only. If you don’t hear from VUT within 3 months deem your application as unsuccessful. Enquiries may be directed to: HR Business Partner: Ms Ntediseng Motaung, Tel 016 950 9160 / email address: ntediseng@vut.ac.za Please Note: Submission of such copies entitles Vaal University of Technology to authenticate the qualifications without any further consent from the applicant. Candidates with foreign qualifications must submit a SAQA certificate of evaluation. Vaal University of Technology is an equal opportunity and affirmative action employer, which is committed to the implementation of its employment equity plan. People from designated groups are encouraged to apply. Only shortlisted candidates will be contacted. VUT reserves the right not to make an appointment By applying for this position, you give permission to share your information with the selection panel or the relevant people involved in the recruitment process. INTERNAL & EXTERNAL DIVISION: REGISTRAR DEPARTMENT: SHARED SERVICES POST: DEPUTY REGISTRAR _ TIMETABLING, RECORDS & ACHIVES POST Nº: 6011 PEROMNES GRADE: 06 JOB DESCRIPTION: The purpose of the job is to oversee and manage the VUT institutional and lecturing timetable, records, and archives. ROLES AND RESPONSIBILITIES: The primary role of the Deputy Registrar is to support the Senior Deputy Registrar in fulfilling the obligations placed on the Registrar by the Higher Education Act and the Statute of the Vaal University of Technology. KEY PERFORMANCE AREAS INCLUDE BUT ARE NOT LIMITED TO: • Initiate and continuously develop timetabling policies and procedures to ensure operational effectiveness. • Establish a clear set of directives regarding all matters on timetable construction and amendments to existing timetables. • Do the annual planning required to construct lecturing timetables effectively. • Ensure that lecturing timetables are entered on the timetabling software, which currently is CELCAT. • Manage all setups in ITS (system cycles, weeks and class periods, system operation definitions, validations, qualification groups, class groups, quotas, and inactive subject blocks) to upload the timetable program file. • Verify and export the lecturing timetable from CELCAT to ITS. • Manage all timetable amendment requests received after the upload of the timetable to ITS to keep all systems synchronized. • Manage access and user rights on CELCAT. • Prepare summative assessment timetables for all scheduled examinations. • Train the staff within the Registrar’s Department on timetable. • Evaluate the existing systems and oversee the switch from paper to Electronic Record and Document Management systems. • Ensure the development of the university infrastructure to support the university response to information and other relevant legislation and to deliver best practices, electronic records management systems, and training provisions. • Develop, maintain, and implement service-level agreements concerning records and archives with relevant departments and stakeholders. • Contribute to the records management profession and ensure that University approaches and practices remain updated to influence professional developments and enhance the University’s reputation and • Contribute to the strategic planning process of the Registrar’s division and hold strategic planning sessions for the records and archives department. • Ensure compliance that timetabling policies and procedures are adhered to. • Recommend and make decisions when and where university policies and practices are obsolete and redundant, and change is needed or desirable, and initiate action, • Determine the context of policy recommendations on issues of strategic importance to the university. • Advise the Senior Deputy Registrar on departmental strategic matters. APPLICATION CRITERIA: QUALIFICATIONS AND EXPERIENCE: • A formal M+4 or equivalent qualification. • Knowledge of ITS menus and operations, specifically Academic Administration. • Knowledge of CELCAT timetabling software. • At least three years of managerial experience. • Higher Education experience will be an added advantage. • Extensive experience in managing timetabling in an academic setup with limited resources. • Plus, experience in Higher Education Student Records and Archives management. SKILLS/KNOWLEDGE AND COMPETENCIES: • Knowledge of Higher Education legislation and regulatory requirements with implications for academic administration. • Appropriate experience in managing staff and working in a customer service environment. • Demonstrable ability to prioritize and coordinate the work of teams, learn, and adhere to procedures, and have a commitment to high-quality service delivery. • High proficiency in Microsoft Excel and PowerPoint. • Demonstrable knowledge of university academic rules and policies. • Sound report writing skills. • Excellent oral and written communication skills. • Exceptional presentation and negotiation skills. • Analytical skills with the ability to recognize problems, consider wider implications, and present supported conclusions. • Drive and ability to work as part of the team and on own initiative. CLOSING DATE FOR APPLICATIONS: 12 DECEMBER 2023 Applications should include: 1. A fully completed prescribed application form which can be obtained from www.vut.ac.za https://www.vut.ac.za/wp-content/uploads/2023/03/VUT-Application-for-Employment-form-Final-002.pdf 2. A detailed curriculum vitae (explicitly stating experience or knowledge in the above-mentioned fields) 3. Certified copies of all academic records and certificates/degrees 4. Certified copy of ID 5. Current contact information of referees 6. Please email applications to recruitment1@vut.ac.za and quote the post reference and post description in the subject line. 7. No manual applications will be accepted. Incomplete applications or applications without the application form and required documents will be disregarded. 8. Only applications made on our application for employment form would be considered. 9. Communication will be entered into with short-listed candidates only. If you don’t hear from VUT within 3 months deem your application as unsuccessful. Enquiries may be directed to: HR Business Partner: Ms Ntediseng Motaung, Tel 016 950 9160 / email address: ntediseng@vut.ac.za Please Note: Submission of such copies entitles Vaal University of Technology to authenticate the qualifications without any further consent from the applicant. Candidates with foreign qualifications must submit a SAQA certificate of evaluation. Vaal University of Technology is an equal opportunity and affirmative action employer, which is committed to the implementation of its employment equity plan. People from designated groups are encouraged to apply. Only shortlisted candidates will be contacted. VUT reserves the right not to make an appointment By applying for this position, you give permission to share your information with the selection panel or the relevant people involved in the recruitment process.
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