UMNGENI LOCAL MUNICIPALITY uMNGENI MUNICIPALITY with its legislative and administration seat in Howick seeks the services of suitably qualified and/or experienced persons for the following posts: NOTICE NO: 05/2022 EXTERNAL /INTERNAL ADVERT
FINANCE DEPARTMENT BUDGET SENIOR ACCOUNTANT (BUDGET) Task Grade 13: R393 875.23 – R511 248.96 per annum plus the normal fringe benefits REQUIREMENTS • Tertiary Qualification or equivalent – B. Comm. with accounting as a major – (NQF level 6) – Certificate in Municipal Finance Management Programme) • Computer literacy • Drivers licence • 2 – 3 Years Financial Mgt Experience. RESPONSIBILITY • The management and reporting requirements associated with this post requires an in depth application of the principles, systems and regulations associated with specific acts of Local Government and broader financial regulations. • Coordinates, plans and produces the key performance and results indicators associated with Operating & Capital Budgets through the development and assessment of Financial. • Statements, Budget Performances, reviewing financial information and procedures which are aligned with budget layout of MFMA, IDP, SDBIP, GRAP/GAMAP, Council Policies, State Ceilings and affordability limits • Submitting to the national or provincial organ of state or municipality which transferred an allocation during any particular month to the Municipality within 10 working days after the end of the month concerned a statement indicating the amount of any allocations received and actual expenditure on those allocations, excluding expenditure on its share of the local government equitable share and allocations exempted by the annual Division of Revenue Act from compliance with this requirement • Submitting the monthly reports to General Managers and Managers specifying that actual revenue for the financial year concerned is expected to exceed budgeted revenue and that sufficient funds are available for exceeding the amount appropriated for a specific capital project. • Assisting, in relation to implementing the Municipality’s approved budget, the reasonable steps required to ensure that the spending of funds is in accordance with the budget and is reduced as necessary when revenue is anticipated to be less than projected in the budget or in the service delivery and budget implementation plan • Researching and preparing the recording and processing procedures of Budget Section by: • Preparing the necessary budgets and monitoring the votes to ensure that the expenditure does not exceed the budget allocation. • Assist, Overseeing projects that are funded by external sources, preparing documentary evidence to the funder, and verifying that claims are correct to facilitate reimbursement to the Municipality. • Reporting to the Budget Manager: Budget Planning, Implementation & Monitoring, on the adequacy of current record keeping systems (electronic/documented form) with a view to improving control on access confidentially and circulation of information. ACCOUNTANT: ASSETS MANAGEMENT Task Grade 12: R349 832.04 – R454 092.48 per. annum plus the normal fringe benefits REQUIREMENTS • Matric /Grade 12, National Diploma in Accounting or equivalent (NQF Level 6) and Minimum Competency Level (MFMP). MSCOA knowledge will be an added advantage. • Computer Literacy • 2-3 years relevant experience. RESPONSIBILITIES • Develop and maintain Councils Fixed Assets including Work in Progress Register and Infrastructure Inventory Listings in order to ensure that there is proper control of municipal assets. • Develop and maintain a summary schedule of all spending from projects that are signed-off by the technical departments in charge of these projects. Extract accounting transactions associated with asset acquisitions, depreciation, gains and losses on disposal, project WIP management. • Provide detailed reports to enable the timely preparation of Councils AFS, budget and other financial asset management purposes. • Advise departments on the accounting treatment for relevant projects based on Accounting Standards and regulations. • Develop and maintain the Fixed Assets Register in accordance with the National Treasury guide for a GRAP compliant asset register in terms of all fields required. • Preparing all registers according to the correct accounting method i.e. Cost method or Fair value method. • Preparing and Reconciling the registers (FAR) with the financial system and financial statements. • Prepare and maintain all information that is in an audit file to serve as audit evidence that warrants or justifies all movements. • Perform and monitor that annual verification of all Councils assets is conducted and updated on to the Fixed Assets Register. • Develop and maintain registers that are in line with the internal Asset Management Policy and procedure manual. • Develop and maintain summary reports that outline which assets were disposed, impaired, written off or transferred for each category of asset. • Implement all necessary changes as effected by the ASB in a form of Directives issued by the ASB. • Verify and validate whether Immovable Assets should be disposed of. • Conduct analyses related to fixed assets as requested by Manager Assets and Inventory. • Prepare audit schedules relating to Movable and fixed assets, and assist the auditors in their enquiries. • Be available during any audits that involve fixed assets. • Track all expenditure for fixed assets in comparison to the capital budget and management authorizations, in order to ensure that there is proper control of municipal Assets. • Prepare Municipal Inventory Listing on a weighted average costing model for Infrastructure Assets. • Develop and maintain a WIP Schedule and reconcile to capital spending (an account of all projects that are currently under construction). • Prepare and maintain a Depreciation Schedule that is a summary of all depreciation coming from the sixteen (16) asset registers that we have. • Prepare and maintain a summary schedule of all spending from projects that is signed-off by the technical departments in charge of these projects. • Prepare and maintain Inventory Listing for all Infrastructure Assets. • Prepare and maintain sufficient and appropriate evidence with regards to change in estimates, Prior Year Errors, Impairment and Capitalization of Assets. • Inspect expenditure line items to ensure that all items purchased which are capital in nature should be Capitalized and included in the relevant Asset Register. • Prepare and maintain journals for items that are capital in nature in the expenditure vote to be capitalized. • Prepare and maintain reconciliation for acquisitions, ensuring it is traced back to the general ledger. • Prepare and maintain reconciliation between the registers and the General Ledger to ensure that all Acquisitions are accounted for. • Develop and maintain reconciliation between AFS, FAR and SAMRAS Asset Module. • Develop and maintain depreciation and Impairment report for Budget purposes. • Develop and maintain a monthly reconciliation of the Infrastructure Inventory Listing. • Investigate and report on variances. • Developing and maintaining accounting policies, procedures and controls in accordance with sound accounting principles, applicable regulations and laws as well as best practice • Ensuring that all assets are accounted for correctly and accurately. • Ensuring that items capitalized do exist. • Onsite verification for projects that work is being paid for and completed to ensure correct and accurate information of the Asset for unbundling purposes. • Supervising the performance of subordinates. • Providing advice and direction on daily duties. • Recommending disciplinary action and undertaking preliminary investigations. • Obtain and reconcile paper trail for all new acquisitions and prepare audit file. • Obtain progress on Work in Progress projects and update WIP register. • Perform physical verification on projects on site to align spending to progress on site. • Perform reconciliation between Capital Expenditure and Grant reporting for completeness of transactions. • Advise Departments on the methodology and ensuring that it is aligned with GRAP. • Inspect verification outcomes and ensuring that all information added, amended or to be removed from the register is in line with the Internal Asset Management Policy and procedure manual. • Obtain evidence and prepare audit file for all disposed, impaired, write-off’s and change in estimates. • Obtain list and supporting documents from Departments on all assets that are obsolete or write-offs and prepare Journal and apply accounting treatment to the relevant registers. • Physically inspect this item and ensuring that they exist and are obsolete and redundant. • Remove this item from the Asset Register. ADMINISTRATOR ACCOUNTS (ENQUIRIES) Task Grade 09: R222 928.08 – R289 366.08 per annum plus the normal fringe benefits REQUIREMENTS • Grade 12 and /or relevant tertiary qualification will be advantageous • Computer qualification • 2 – 3 years relevant experience RESPONSIBILITIES • Preparing and processing debited/credit notes for consumer accounts (eg. Meter reading fees etc.) • Processing the connections for new services and disconnections for termination of services and ensure the deposits are refunded to consumers. • Data capturing information, debit/credit notes, transfer of consumer accounts; • Act and assists with posting meter books. • Establishing the nature and /urgency of the query / complaint. • Interacting with relevant departments on queries / problems and / or accessing / retrieving details of work undertaken (connections/disconnections) to support departmental feedback. • Reverting to the enquirer / complaint and providing details to support specific outcomes or commenting on the status and/or attention afforded to the query / complaint. • Invoicing services monthly to various entities that rent property from the municipality or have agency agreements in place • Maintaining a register of these properties • Capturing bulk meter readings • Printing of bulk meter books for meter readers monthly • Ensuring Commercial deposits are paid maintained and in line with consumption • Ensuring that contacts are in place for larger power users and are adhered to • Balancing the deposit register • Attending to meter test and faulty meter applications and corrections • Provide statistical reports on meter and customer information CASHIER X 5 SECTION: INCOME Task Grade 06: R145 466.88 – R188 838.12 per annum plus the normal fringe benefits REQUIREMENTS • Grade 12 and / or relevant qualification will be advantageous • Computer Literacy. • More than 6 months’ experience as a cashier. RESPONSIBILITIES • Collects and count payments tendered verifying total against amount due and or seeking identification, checks recording and processing cheque payments. • Reporting and recording of all surplus, shortages and errors to seeking identification specific on service. • Reporting and recording of all surplus, shortages and errors to the supervisor. • Issuing receipts reflecting amount tendered and confirms recording with the customer. • Administer payments for various specialized municipal service • Support with training of new staff • Contribute to service excellence initiatives • Process all payments and bank all revenue collected • Administer the issuing of tender documents • Reliving supervisor when necessary • Process and conduct all municipal account operation • Provide information on access • Amend customer information details • Receipts and acknowledge electronic payments • Capturing of staff accounts • Processing of receipts and doing changing of ownership. • Cash reconciliation • Maintains and access records of transactional processes, related documentation, instructions and correspondence. • Verifying cash receipts schedules / reports against cash/cheque totals with the immediate superior and/or attending and rectifying deviations in recordings or counts prior to forwarding depositing. • Attaching duplicate receipts and deposit to facilitate resolution of specific enquires. • Accessing / retrieving information and records to facilitate resolution of specific enquires. • Maintain a safe and secure system for the safe-keeping of cash, cheque and other forms of payment. • Remove this item from the Asset Register.
TECHNICAL SERVICES DEPARTMENT MANAGER: CONTRACTS AND PROJECT MANAGEMENT UNIT (PMU) Task Grade 16: R575 621.75 – R747 190.92 per annum plus the normal fringe benefits, car allowance and cellphone REQUIREMENTS • Bachelor of Science Degree in Engineering / B-Tech in Engineering or equivalent • A qualification relating to the National Treasury Competency Requirements for Senior Officials. E.g CPMD/MFMP will be an added advantage, however the new employee shall be required to attain the minimum competency level in the unit standards for each competency area within 18 months from the date of appointment. • Computer literacy in Word, Excel and Windows PowerPoint programs. • A valid driver’s license is essential • Registration with a recognized relevant engineering professional body • 5 years’ experience at middle management level or as programme / project manager and 4-5 year must be at professional / management level engineering management experience. • Good knowledge and understanding of relevant policy and legislation. • Good knowledge and understanding of Institutional governance systems and performance. • Must have extensive knowledge of the public office environment and must be able to formulate engineering master planning, project management and implementation. RESPONSIBILITIES • MIG Programme Management. Oversight of the MIG programme undertaken by the Infrastructure Department. • Preparation of a 3-year Capital Development Plan to be incorporated in the IDP, organizing the PMU budget and the preparation of the annual PMU business plan. • Ensure that the MIG MOA is drafted, signed and submitted. • Prepare and submit the annual payment schedule. • Prepare and submit the year-end report to Cogta and DCOG Assistance with the development of on-site project management couching for emerging contractors. • Technical support and evaluation of proposed projects in alignment with the respective municipal IDP’s and the regional and provincial growth and development plans. • Manage labour intensive projects in line with the EPWP framework and the related reporting requirements. • Ensure compliance of all legal aspects and conditions required from different spheres of government, participate in Integrated Development Planning Forums and Provincial and National Departments forums. • Manage cash flow and committed project expenditure. • Verify payment certificates and prepare monthly payment schedule documents. ENGINEERING TECHNICIAN (PMU) Task Grade 11: R296 308.44 – R384 643.56 per annum plus the normal fringe benefits and cellphone allowance REQUIREMENTS • National Diploma: Civil Engineering or Higher / and or Diploma in Environmental Management • Computer Literacy • Code EB Driver’s License • 2 – 3 years relevant experience RESPONSIBILITIES • Coordinates and controls the operations of the Landfill Site. • Monitoring and implementing procedures. • Establishing resources requirements. • Planning and scheduling work programs and evaluating outcomes. • Monitoring and attending to deviations in productivity and performance. • Approving and/or verifying adjustments or amendments to operating, administrative and/or reporting sequences/ practices. • Coordinates and controls tasks/ activities associated with controlling personnel performance, productivity and discipline. • Landfill Site and Engineering Functions. • Information Recording and processing. • Asset Management • Compiling all financial reports required by the (DORA) and submit it monthly to the PMMU and the National MIG Unit; • Auditing compliance of all legal conditions, required by the different spheres of government; • Auditing and administering the monthly claims and expenditure. DATA CAPTURER Task Grade 05: R123 837.48– R159 948.84 per annum plus the normal fringe benefits Requirements: • Grade 12 and / or relevant qualification will be advantageous • Computer Literacy. • More than 6 months’ experience as data capture. RESPONSIBILITIES • Capturing all the MIG project data on to the MIG MIS; • Capturing of all EPWP project data on the EPWP System • Liaising with provincial and national IT specialists on related issues; • Providing data and information technology and quality control; • Manipulating data for the preparation of all necessary reports to municipalities and the relevant provincial and national departments. CORPORATE SERVICES DEPARTMENT COMMITTEE OFFICER Task Grade 11: R296 308.44 – R384 643.56 per annum plus the normal fringe benefits REQUIREMENTS: • Grade 12 / Matric • National Diploma/ Degree in Secretarial/ Translation/Interpretation/Linguistics or relevant qualification NQF 6 • Conversant in a second language. • Computer Literacy- Office Applications • 2 - 3 years relevant experience RESPONSIBILITIES: • Provision of simultaneous and consecutive verbal interpretation at Council and Committee meetings. Translation of documentation from English to isiZulu and vice-versa and to provide administrative function to Council Committees and Business Units. • Provides secretarial support to various Committee and Sub Committee sittings within the Council. • Communicating with Office Bearers to establish items for inclusion on the agenda and the submission of investigational/ general reports and proposals supporting agenda items. • Check the venue whether the equipment is in sound working before the meeting resume • Communicate with the service provider should the equipment be faulty. • Provides written and oral interpretation service to Council and its structures. • Circulating translated notification, agenda and minutes of previous meetings to embers. • Participating in Municipal Council meetings and other events and interpreting when required by • Translating of Municipal official documents presented from English into isiZulu and vice versa, especially by-laws, policies, regulations, flyers, notices and letters from the general public. • Maintain order and control in public meetings during performance of delayed interpretation • Reviewing of translated material for accuracy of meaning, grammar and syntax. • Acting as the Language Advisor and researching of language matters • Providing interpreting services during disciplinary hearings. • Performing administrative activities associated with the translation of documents and correspondence. • Co-ordinate and compile agendas in isiZulu or English in conjunction with the relevant role-players. • Quality control on completed documents. • To order to ensure a quality interpretation service is available and is accurately translated into appropriate official language. • Performs administrative activities associated with preparation of documents and correspondence for circulation, by • Using word processing applications to prepare minutes and notifications of meetings. • Translating the content of minutes of meetings, notices, etc into specific official languages to enable Officials and Representatives to comprehend issues and discussions and, forwarding draft documentation to the immediate superior for verification prior to circulation. • Referring to legislation, Council resolutions and regulations to enable formulation of resolutions and recommendations arising out of discussions in Committee. • Recording and updating registers of attendees to Committee meetings and, extracting and forwarding information on request with respect to long term/ continuous absenteeism of Officials and Union Representatives to Committee Chairperson. • Updating Committee files and records inserting attendance registers, notification, correspondence and minutes in accordance with established referencing sequences. • In order to ensure minutes of meetings are accurately compiled, reflective of discussions and verified prior to circulation and laid down administrative procedures associated with record keeping complied with. PRINCIPAL CLERK (HUMAN RESOURCE) Task Grade 07: R175 849.20 – R228 277.92 annum plus the normal fringe benefits REQUIREMENTS • Matric/Grade 12 • Computer Literacy • 1 to 2 years relevant experience RESPONSIBILITIES To co-ordinates Specific Human Resource Administrative sequence and attend to attend to general applications and intervention associated with the functionality, in order to ensure that adequate support is made available to all employees. • Checking the accuracy of details recorded on documentation and updating work in progress information / data on applications / systems of the department. • Merging, copying and transferring data from applications, formatting/ generating forms / transactional documentation for approval. • Capturing and updating employee information including benefits, leave records, etc. onto the Human Resource computer system. • Attending to and establishing the nature of enquiries from personnel prior to forwarding to the respective personnel for attention. • Filling all documentation and personnel files in chronological sequence in order to ensure easy retrieval. • Recording discussions and typing the minutes of departmental meetings and forwarding to the Manager for verification. • Updating personnel records and registers (leave / sick leave, attendance), extracting information from approved departmental requisition slips, • Attending to and receiving telephonic queries for general feedback to employees. • Attend to pension fund clerical duties for Human Resources. • Attend all death claims and retirement & medically boarding. • Capturing and updating employee information including benefits, leave, records on the computer system. • To register all our staff to Department of Labour database. Failure to comply with the provision of any of these advertisements and/or the canvassing of Councilors and/or officials and/or rendering of false information on the application, will result in disqualification. The appointment of any applicant is at the sole discretion of the Municipality. The Municipality is an equal opportunity, affirmative action employer. The Municipality’s target is to appoint from the previously disadvantaged group and people with disabilities. Application forms will be obtainable on our website (www.umngeni.gov.za) or at our HR Office. Application in a sealed envelope, clearly marked (Application of the Post together with the Certified copies of qualifications: …) a relevant post and the Department addressed to Acting Municipal Manager, uMngeni Municipality, P O Box 5, Howick, 3290, must be received by the Registry Section on/or before 12th August 2022. No faxed or late applications will be accepted. For enquiries please call the respective Departments through Switchboard number (033 – 2399200) If you are not contacted within fourteen (14) days after closing date you should consider your application unsuccessful. Municipal Offices, Corner Somme & Dicks Streets, P O Box 5, HOWICK 3290 Mr. M. HLOBA ACTING MUNICIPAL MANAGER
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