UMGUNGUNDLOVU TVET COLLEGE THE DEPARTMENT OF HIGHER EDUCATION AND TRAINING (UMGUNGUNDLOVU TVET COLLEGE) HAS THE FOLLOWING VACANCIES: Directions to Applicants: Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit fully completed and originally signed new Z83 (Obtainable from all Government Departments) and a detailed Curriculum Vitae in an A4 envelope with the following details: UMgungundlovu TVET College, Human Resource Department, reference number of post, Private Bag X9060, Pietermaritzburg, 3200 (NB: it is not the responsibility of the college should your application get lost in the post office). Alternatively, applications can be hand-delivered to Central Office, at 44 Burger Street (Security Office), Pietermaritzburg, 3201. Only shortlisted candidates will be required to bring their certified documents. CLOSING DATE: 13/01/2023 AT 16:00. NOTE: It is the responsibility of the applicant to ensure that his/her foreign qualifications have been verified and evaluated by the South African Qualifications Authority (SAQA) and DHET. Due to the large number of applications anticipated, correspondence will be limited to shortlisted candidates only. Applicants who have not been contacted within 3 months after the closing date should regard their applications as unsuccessful. The College reserves the right not to fill posts. ENQUIRIES: Miss N Jula Tel: 033 816 8619.
POST: ADMINISTRATION CLERK (SL5) X5 REF: UTVETC/ADC/202277 SALARY: R181 599.00 PER annum plus benefits NATURE OF APPOINTMENT: Permanent CENTRE: UMgungundlovu TVET College REQUIREMENTS: Grade 12 certificate/ NCV Level 4. Computer literacy. Must have good communication skills (verbal and written), Customer Service skills, ability to work independently and under pressure. ADDED ADVANTAGE: Relevant National Diploma. RESPONSIBILITIES: Process applications of new and returning students, Enrol students. Update students’ data on the system. Capture and control assessments and absenteeism on the system. Compile weekly and monthly reports. Liaise with students and Campus management on frequent basis. Assist with audit requests. Provide General Campus Administration support. ENQUIRIES: Ms. N Jula Tel No: (033) 816 8619 CLOSING DATE: 13/01/2023 at 16:00 This post is being re-advertised, applicants who previously applied are requested to re-apply: POST: PERSONAL ASSISTANT TO THE PRINCIPAL (Re-Advert) REF NUMBER: REF NO.: UTVETC/PATTP/202259 SALARY: R 277 362 (SL07) plus benefits NATURE OF APPOINTMENT: PERMANENT Centre: umgungundlovu tvet college Requirements: A Diploma related to Public Management / Business Administration/ Legal. A minimum 3 years of administrative experience. A valid driver’s license. Ability to think strategically and analytically, problem solving, telephone etiquette and interpersonal skills. Knowledge of (Ms Word, Ms Excel, Access, and Power Point) is essential. Ability to work independently. Knowledge of the relevant legislation, policies, and procedures in the Public Service. To maintain high level of confidentiality. Able to work flexible hours. RESPONSIBILITIES: Provide reception services to the Office of the Principal. Provide administrative services to the Office of the Principal. Process travel and subsistence claims. Manage and monitor the Principal’s diary including arranging logistics, meeting venues, flights, and accommodation. Handle and scrutinize all incoming correspondence and advise the Principal accordingly. Develop and prepare the Principal’s presentations. Manage queries. Liaise between the Office and internal stakeholders. Filing of documents for the Principal’s Office. Taking of minutes of meetings. Co-ordinate catering for events and meetings. Perform delegated duties. ENQUIRIES: Ms. N Jula Tel No: (033) 816 8619 CLOSING DATE: 13/01/2023 at 16:00 POST: ASSET OFFICER REF NO.: UTVETC/AO/202278 SALARY: R 277 362 (SL07) NATURE OF APPOINTMENT: PERMANENT Centre: umgungundlovu tvet college REQUIREMENTS: A National Diploma in Accounting/Asset Management, together with 1 – 2 years’ experience in asset management (immovable assets). A valid driver’s license. Knowledge of Public Finance Management Act (PFMA), Construction contracts, PPPFA, BBB-EE Act and Treasury Regulations; in-depth knowledge of financial systems. Computer Literacy. Skills and Competencies: Planning and organising skills; Good interpersonal relations; effective communication skills (written and verbal); Computer literacy; ability to work independently and meet deadlines. The ability to work under pressure, work in a team and preparedness to work overtime when required RESPONSIBILITIES: Compilation of Asset Management Strategy, Asset Management Plan, Infrastructure Development plan, Assessment of asset requirements (both movable and immovable), Capital Commitments Schedules and Construction Assets Work in Progress Schedules. Monitor and review the capturing of all physical (movable and immovable) assets in the physical asset management registers. Monitor and review the allocation of assets to asset holders. Ensure the asset register is updated on the regular basis. Review the monitoring of assets in accordance with the relevant policy and procedures. Promote correct implementation of sound asset management practices. Administer asset management services. Undertake logistical support services. Assist with managing of all asset movement within the College. Compile an asset management monthly report ENQUIRIES: Ms. N Jula Tel No: (033) 816 8619 CLOSING DATE: 13/01/2023 at 16:00
POST: SCM PROVISIONING OFFICER REF NO.: UTVETC/SPO/202279 SALARY: R 277 362 (SL07) NATURE OF APPOINTMENT: PERMANENT Centre: umgungundlovu tvet college REQUIREMENTS: A National Diploma in Supply Chain/Logistics/Financial/Public Management; 1-2 years’ experience in Supply Chain Management. Sound knowledge of Supply Chain Management legislations such as PFMA, Treasury Regulations, PPPFA, B-BBEE, Practice notes, Circulars and SCM delegations, Be computer literate in Office packages (Ms Word, Excel, Outlook, and PowerPoint), excellent numeric skills, verbal and written communication skills. Be able to meet tight deadlines and be team oriented, A valid driver’s license is essential. RESPONSIBILITIES: Render Contract Management services within the college, Implement and maintain sound SCM practices with regard to demand and acquisition processes, Promote effective SCM by ensuring that procurement policies, guidelines and procedures are adhered to, Ensure consistent and effective application of supply chain management practices, Perform expenditure analysis with respect to goods and services procured, Consolidate the end users procurement plans into the overall procurement plan for the college, Provide bid administration services, Provide secretarial support and adviser to Bid Evaluation Committee, Supervise, train and monitor staff performance within the SCM Unit. ENQUIRIES: Ms. N Jula Tel No: (033) 816 8619 CLOSING DATE: 13/01/2023 at 16:00 POST: INTENAL AUDIT AND QUALITY ASSURANCE OFFICER REF NO.: UTVETC/SPO/202280 SALARY: R 277 362 (SL07) NATURE OF APPOINTMENT: PERMANENT Centre: umgungundlovu tvet college REQUIREMENTS: A recognized three (03) year National Diploma in Internal Audit/ Risk Management / Accounting. A minimum of 3 years’ experience within the audit environment. One (01) year supervisory experience. Valid Code B drivers’ licence. Computer literate and proficiency in Microsoft Office Products. Good communication skills both written and verbal. Good interpersonal skills. Knowledge of Financial management including budgeting and forecasting. Knowledge of relevant legislative requirements. RESPONSIBILITIES: The successful candidate will be responsible for the following functions and include, but not limited to conduct internal control audits, assist the internal audit manager with internal audit duties. Visit campuses to verify if the internal controls are working effective and efficiently. Assess revenue/ debtors, financing, investing, payments/ creditor’s cycles of the college. Compile internal audit reports and follow up on implementation of recommendations provided. Perform delegated functions. ENQUIRIES: Ms. N Jula Tel No: (033) 816 8619 CLOSING DATE: 13/01/2023 at 16:00 POST: FINANCE OFFICER REF NO.: UTVETC/FO/202281 SALARY: R 277 362 (SL07) NATURE OF APPOINTMENT: PERMANENT Centre: umgungundlovu tvet college REQUIREMENTS: A recognized Degree or National Diploma in Accounting/Financial Management. 1 – 2 years’ experience in finance environment. Computer literacy. A valid driver’s license. COMPETANCIES KNOWLEDGE AND SKILLS: Knowledge of CET Act. Knowledge of PSA, and PSR. Knowledge of Departmental policies. Knowledge of Coltech, basic knowledge of practices as well as the ability to capture data, Computer skills. Ability to collate financial statistics. Basic knowledge of the Public Service financial legislation. Procedures and Treasury regulations (PFMA, DORA, PSA, PPPFA), Financial Manual, knowledge of basic financial operating systems (ITS etc.), planning and organizing skills. Communication skills: verbal and writing, Basic numeracy skills, ability to perform routine tasks. Ability to operate office equipment, flexibility, excellent interpersonal Relations. RESPONSIBILITIES: Keep accurate records for all daily transactions, prepare balance sheet, process invoices, record accounts payable and account receivable, update internal systems with financial data, prepare monthly, quarterly, and annual financial reports, reconcile bank statements, participate in financial audits, track bank deposits and payments, assist with budget preparation, review, and implement financial policies ENQUIRIES: Ms. N Jula Tel No: (033) 816 8619 CLOSING DATE: 13/01/2023 at 16:00 POST: PROJECT OFFICER REF NO.: UTVETC/PO/202282 SALARY: R 277 362 (SL07) NATURE OF APPOINTMENT: PERMANENT Centre: umgungundlovu tvet college REQUIREMENTS: A recognized Degree or Diploma in Public Management. 1 – 2 years’ experience in Project administration. A valid driver’s license. Knowledge of public service legislative framework. Knowledge of Information Management Systems, basic knowledge of practices as well as the ability to capture data, Advanced Computer literacy in MS word, Excel, PowerPoint, and Outlook. Ability to collate financial statistics. Knowledge of Public Service Regulations. SKILLS: report writing, Negotiation, Communication and Decision-Making. ADDED ADVANTAGE:Experience in the administration of skills projects and working with SETAs RESPONSIBILITIES: Coordinate/manage all SETA and other related projects including Community Outreach Programmes at learnership sites or campuses. Conduct monitoring on projects. Ensure that quality facilitation, assessments and moderation take place. Compile project reports. Ensure that all administration on projects is completed. Ensure that various departments are prepared for audits from DHET, SETA’s and QCTO. Monitor portfolios and ensure that all POE’s are up to date. Advise students with regards to course and subject selection. Manage the SETA management system. Ensure that learner evaluations are systematically recorded. Ensure training venues are set up and conducive for teaching and learning. Ensure that facilitators have relevant teaching and learning resources- coordinate learnership induction /orientation. Facilitate learner stipend payments and handling provider claims as per set tranche. Uploading learners on college MIS. Registration of project participants. Liaising with different stakeholders. ENQUIRIES: Ms. N Jula Tel No: (033) 816 8619 CLOSING DATE: 13/01/2023 at 16:00 POST: HUMAN RESOURCE CLERK REF NO.: UTVETC/HRC/202283 SALARY: R 181 599 (SL05) NATURE OF APPOINTMENT: PERMANENT Centre: umgungundlovu tvet college REQUIREMENTS: N6 Certificate in Human Resource Management together with 18 months’ experience. Must be computer literate and proficient in MS Office package. Ability to ensure confidentiality, respect, and honesty. A valid driver’s License. Strong Interpersonal and Communication Skills. Knowledge of payroll software and experience in working with PERSAL system. Knowledge of Human Resource Management legislative framework. ADDED ADVANTAGE: A recognised Diploma in Human Resource Management at NQF Level 6. RESPONSIBILITIES: Implement recruitment and selection practices within the college: recruitment and selection (Advertisements, Vetting, reference checks, verification of qualifications, Appointments, transfers, absorptions, probationary periods etc.). Provide secretarial functions in shortlisting and interviews, Ensure accurate coordination of incoming applications for sifting processes. Prepare adverts, minutes and recruitment files for all posts, Conduct Vetting processes prior College and or PERSAL appointments. Ensure that recruitment files are in-line with DHET recruitment checklists. Capture appointments on PERSAL. Courier files to DHET as required. Communicate with applicants and candidates accordingly. Update payroll with new appointments. Record managements: update and maintain recruitment and personnel files. Maintain electronic scanning of files. Handling of filing/storage. Tracing (electronically and manually) and retrieval of documents and files. Assist with the facilitation of leave administration practices in line with Public Services. Assist with compiling, update, and maintain staff statistics for compliance reporting. Prepare staff statistics for reporting as required. Update and maintain staff information to ensure accurate reporting for TVETMIS submissions. Implement Human Resource Administration Practices. Attend to staff queries in relations to conditions of service. Implement conditions of services (leave, housing, medical aid, injury on duty, long-service recognition, overtime, relocation, pensions, allowances, PILIR, evaluation of qualifications etc). Capture EPMDS and IQMS documents on PERSAL. Assist with processes of termination of services. ENQUIRIES: Ms. N Jula Tel No: (033) 816 8619 CLOSING DATE: 13/01/2023 at 16:00 POST: SUPPLY CHAIN MANAGEMENT: ADMINISTRATION CLERK REF NO.: UTVETC/SCNAC/202284 SALARY: R 181 599 (SL05) NATURE OF APPOINTMENT: PERMANENT Centre: umgungundlovu tvet college REQUIREMENTS: Grade 12 or NCV level 4 with18 months’ relevant experience. A Diploma in Supply Chain/Logistics/Public Management will be an added advantage. Knowledge of Public Finance Management Act (PFMA), PPPFA, BBB-EE Act and Treasury Regulation; in-depth knowledge of Financial systems. A valid driver’s licence will be an added advantage. Skills and Competencies: Planning and organising skills; Good interpersonal relations; Effective communication skills (written and verbal); Computer literacy; Ability to work independently and meet deadlines. The ability to work under pressure, work in a team and preparedness to work to work overtime when required. RESPONSIBILITIES: Sourcing of quotation as per National Treasury guidelines; Receive and assess quotation to ensure that they comply with the minimum requirements; Assist end users with the compilation of compliant specifications; Capture requisitions on the Supply Chain System. Request, prepare and compile quotes; Ensure that all relevant forms are attached; Extend the validity periods of quotes in advance of expiry dates; Capturing of awarded contracts on National Treasury contracts registration application (CRA); Ensure procedures comply with SCM Policies; Ensure proper filling and safe keeping of documents; Ensure timeous processing of payments to suppliers. Receiving and issuing of stock items; Perform other duties as delegated by the supervisor. ENQUIRIES: Ms. N Jula Tel No: (033) 816 8619 CLOSING DATE: 13/01/2023 at 16:00 POST: ASSET ADMINISTRATION CLERK REF NO.: UTVETC/AAC/202285 SALARY: R 181 599 (SL05) NATURE OF APPOINTMENT: PERMANENT Centre: umgungundlovu tvet college REQUIREMENTS: Grade 12 or NCV level 4 with 18 months’ relevant experience. Knowledge of Public Finance Management Act (PFMA), PPPFA, BBB-EE Act and Treasury Regulations; in-depth knowledge of financial systems. Computer literacy. A valid driver’s licence. A National Diploma in Financial Management/Accounting will be an ADDED ADVANTAGE. Skills and Competencies: Planning and Organising skills; Good interpersonal relations; Effective communication skills (written and verbal); Ability to work independently and meet deadlines. The ability to work under pressure, work in a team and preparedness to work overtime when required. RESPONSIBILITIES: Coordinate and recording of asset movements. Asset disposal, Asset verification, Barcoding of existing and new assets. Implementation of College Asset Management plan. Coordination of receipt, processing, and distribution of new assets. Perform delegated functions ENQUIRIES: Ms. N Jula Tel No: (033) 816 8619 CLOSING DATE: 13/01/2023 at 16:00 POST: FINANCE CLERK REF NO.: UTVETC/FC/202286 SALARY: R 181 599 (SL05) NATURE OF APPOINTMENT: PERMANENT Centre: umgungundlovu tvet college REQUIREMENTS: N6 certificate in Financial Management together with 18 months relevant experience in Financial environment. A valid driver’s license. Knowledge of Public Finance Management Act (PFMA), PPPFA, BBB-EE Act and Treasury Regulations; in-depth knowledge of financial systems. Ability to work independently and meet deadlines. The ability to work under pressure, work in a team and preparedness to work overtime when required. Skills and Competencies: Planning and organising skills, Good interpersonal skills; Effective communication skills (written and verbal); Advanced Computer skills (Microsoft: word and excel, Outlook and access). A National Diploma in Accounting/Financial Management will be an added advantage. RESPONSIBILITIES: Capturing of daily transactions on the accounting system. Maintaining and managing of supporting documentation of all transactions, Preparing bank reconciliation and payroll reconciliation, processing of payment vouchers, payments of suppliers within the legislated timeframes. Maintaining of the payment registers i.e creditors, stipends, salaries and maintenance of proper filing system and preparation for audit file for the Auditor General. ENQUIRIES: Ms. N Jula Tel No: (033) 816 8619 CLOSING DATE: 13/01/2023 at 16:00 POST: SENIOR PROJECT CO-ORDINATOR REF NO.: UTVETC/SPC/202287 SALARY: R 331 188 (SL08) PLUS BENEFITS NATURE OF APPOINTMENT: PERMANENT Centre: uMgungundlovu tvet college REQUIREMENTS: National Diploma in Public/Project Management/Marketing. Three years’ minimum relevant experience the Administration of Skills Development Projects. Must be computer literate. Experience in working with SETAs, other Funders and Quality Assurers. Good communication skills (verbal and written). Must be good negotiator and be willing to work long hours and travel extensively. A driver’s license is mandatory. Must be able to work under pressure. Added Advantage: Experience in funding proposal and report writing RESPONSIBILITIES: Apply for funding, Liaise with stakeholders with regards to the training programmes. Ensure provisioning of Artisanal, Learnership and Skills Programmes by the College in the National Development strategy and municipal and IDP’s. Develop work schedules and action plans for Artisanal, Learnership, and Skills Programmes. Coordinate and implement various training projects within the college (Learnership, artisanship and other skills Programmes). Ensure guidance on scarce and critical skills. Advise graduate learners on how to establish a business through formation of cooperatives and private companies in line with their qualification and other business opportunity. Initiate and partnership for sectional strategic projects. Monitor the delivery of Apprenticeship/Artisanal, Learnership and skills Programmes in order to ensure compliance and for sound reporting to the funders. Identify training interventions and source funding for implementation, conduct verification and evaluation of projects. Preparation project closure reports. And any other related duties. ENQUIRIES: Ms. N Jula Tel No: (033) 816 8619 CLOSING DATE: 13/01/2023 at 16:00
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