TRANSPORT EDUCATION & TRAINING AUTHORITY (TETA)
SPECIALIST: SUPPLY CHAIN MANAGEMENT (GAUTENG) Reference Number: TA-29 Description KEY PERFORMANCE AREAS 1.Customer Relations 1.1.Ensure that queries from internal and external stakeholders are properly addressed in line with the SCM Policies, escalate if can’t resolve; 1.2.Ensure capacitation of internal stakeholders on SCM policies and procedures; 1.3.Arrange meetings with internal and external clients to familiarize them with SCM legislations and regulations; 1.4.Assist with the establishment of good working conditions with internal and external clients; 1.5.Ensure establishment of good working relationships with Auditor-General staff, Internal Auditors and Finance staff; 1.6.Ensure that relevant information and support is provided to internal and external auditors as well as TETA managers and staff; 1.7.Assist with the compilation of reports for National Treasury like procurement variations, contracts expansions and extensions above 15% for goods and services and 20% for construction related works, etc; 1.8.Ensure that legislated reporting requirements in terms of this function are complied with. 2.Financial Administration 2.1.Ensure that invoices are submitted to Finance for payment within agreed time-frames; 2.2.Ensure that invoices are reconciled with quotations and purchase orders for correctness; 2.3.Ensure that expenditure is in line with budgeted and committed funds on the Purchase Orders; 2.4.Check and inspect RQF Invoice Control Registers regularly for all processed Requests for Quotation. 3.Assist with the Implementation of Demand Management and Budgeting 3.1.Assist with the division’s demand management planning in terms of Procurement Planning requirements; 3.2.Assist with ensuring that National Treasury Instructions, directives and Practice Notes are complied with; 3.3.Ensure analysis and selection of the best sourcing strategies for TETA requirements within the R1m Quotation threshold; 3.4.Assist with the introduction of new motivations for requests that comply with SCM prescripts to eliminate audit findings. 4.Assist with the Implementation of Acquisition Management 4.1.Assist with the development and maintenance of a compliant acquisition management system; 4.2.Ensure that Requests for Quotations are properly sourced and that deviations are approved by the delegated official; 4.3.Assist with ensuring that there are procedures implemented to administer contracts and the out-comes prior to the authorisation of payment certificates; 4.4.Ensure that quotations are sourced from suppliers registered with the Central Supplier Database and maintain a database of TETA panels of preferred suppliers; 4.5.Handle assigned Requests for Quotation, Supplier Administration, processing of Purchase Orders and GRV on the ERP System; 4.6.Assist the SCM Manager with the development of compliant TORs to serve in BSC and BAC for technical RFQs; 4.7.Assist with the facilitation of pre-compliance evaluation for all technical quotations; 4.8.Ensure that service providers recommended for appointment are registered with the CSD and are tax compliant; 4.9.Assist in the drafting and vetting facilitation of Supplier/Service Provider Contracts relating to technical RFQs. 5. Assist with the Implementation of logistics and Disposal Management 5.1.Ensure maintenance of effective inventory and disposal management systems; 5.2.Ensure that the Excel Spreadsheet for inventory stock items is continuously updated (Issues / Receipts); 5.3.Assist with the validation of identified obsolete, redundant and unserviceable assets for disposal. 6.Supply Chain Performance Management 6.1.Assist in ensuring that set SCM objectives and time-frames are achieved; 6.2.Ensure compliance to policies, procedures, norms and standards; 6.3.Ensure that savings are generated on purchases; 6.4.Ensure that supply of goods and services is operating cost effectively and efficiently. 7.Audit and Risks Management 7.1.Prepare for Internal and External audits and submit evidence within agreed timeframes; 7.2.Ensure no repeat findings in the AG Management Report and implement corrective action of existing findings. 8.Management Responsibilities 8.1.Assist with the development, implementation, monitoring and review of the policies, procedures and systems that are compliant with SCM legislation and best practice; 8.2.Assist with the management of projects assigned to the SCM unit; 8.3.Identify and agree on team and individual goals (Signed Performance Agreements submitted on or before the due date set by HR); 8.4.Manage self and staff time, attendance and leave according to the Leave Policy (ESS Leave Trans-actions Report, Self/Staff Attendance registers and Leave registers); 8.5.Manage staff and personal development (Signed Personal Development Plans for self and subordinates (PDP's), Proof of PDP implementations (attendance. 9. Manage Personal and Staff Performance 9.1.Supervise, monitor and check performance agreements development and signature; 9.2.Supervise, monitor and check on performance assessments and reviews implementation; 9.3.Supervise, monitor and check on personal development plans submission, approval and implementation; 9.4.Monitor and check on employee capacity needs; 9.5.Handle day-to-day problems encountered by staff. Requirements MINIMUM REQUIREMENTS 1. Experience and Qualification •M + 3 Minimum qualification in Commercial/ Logistics/ Accounting Degree/National Diploma/BCOM degree; •Minimum of 4 years’ experience in a public sector supply chain management environment, 1 of which should at least have been at a supervisory level; •Public sector experience is non-negotiable. 2. Knowledge and Skills 2.1 Knowledge and understanding of: •Public Sector Supply Chain Management and business systems knowledge including Accounting/Procurement ERP System and MS Office toolkit; •Financial Management and Management Accounting knowledge; •Information Technology Management knowledge; •Programme Management knowledge; •Relationship Management knowledge; •Risk Management and Corporate Governance knowledge. 2.2. Skills: •Analytical, problem solving and critical thinking skills; •Consultation and negotiation skills; •Leadership and people management skills; •Planning, monitoring and reporting skills; •Presentation, communication and writing skills; •Project management skills. Only applicants who meet the minimum requirements should apply by forwarding their de-tailed CV and cover letter on www.teta.org.za All applicants will be considered in terms of TETA Employment Equity Plan. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The closing date for applications is Wednesday, 11 October 2023. Should you not hear from us within 21 days of the closing date, kindly consider your application as unsuccessful. Work Level: Skilled Job Type: Permanent Salary: Market Related EE Position: Yes Location: Gauteng PLEASE APPLY HERE
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