TRANSPORT EDUCATION & TRAINING AUTHORITY (TETA) Corporate Services Unit OFFICE ADMINISTRATOR Randburg Package: Market Related KEY PERFORMANCE AREAS 1. Provide Support to Stakeholders 1.1 Attend to stakeholder queries and provide feedback; 1.2 Maintain good working relationships with internal and external stakeholders; 1.3 Communicate with all relevant stakeholders on TETA processes; 1.4 Assist walk-in clients. 2. Financial Administration 2.1 Submit claims to finance for payments. 3. Office Administration 3.1 Manage the Executive Manager Corporate Service’s office; 3.2 Ordering office stationery and office equipment; 3.3 Manage documentation, collate reports and all submissions. 4. Travel Coordination 4.1 Co-ordinate travel arrangements for the Executive Manager Corporate Services; 4.2 Prepare and submit travel claims. 5. Diary Management 5.1 Organise meetings on behalf of the Executive Manager Corporate Services; 5.2 Draft and manage all minutes for the office. 6. Document Management 6.1 File and maintain an effective electronic and manual document management systems; 6.2 Manage document flow and register all incoming documents. 2. MINIMUM REQUIREMENTS 2.1 Experience and Qualification • M+3 qualification in Office Management or relevant qualifications; • Minimum of 3 years’ experience in office administration; • Experience in the public service and/or skills development sector; • Overtime and travel. 2.2 Knowledge and Skills • Knowledge and Understanding of: • Business Administration knowledge; • Office equipment usage; • Diary Management; • Good customer service; • Documents Management and record keeping. 2.3 Skills • Telephone and organizational skills; • Planning and organizing skills; • Excellent communication (verbally and written) and facilitation skills; • Presentation, communication and writing skills. Only applicants who meet the minimum requirements should apply by forwarding their detailed CV and cover letter to [email protected]. All applicants will be considered in terms of TETA Employment Equity Plan and preference to Persons Living with Disability. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The closing date for applications is Thursday, 31 March 2022. Should you not hear from us within 21 days of the closing date, kindly consider your application unsuccessful.
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