SOUTH AFRICAN NATIONAL ENERGY DEVELOPMENT INSTITUTE (SANEDI) ENERGY INNOVATION FOR LIFE SANEDI, PO Box 9935, Sandton, 2146 A: CEF HOUSE, Block C, Upper Grayston Office Park, 152 Ann Crescent, Strathavon, Sandton, 2146 T: +27 [11] 038 4300 E: information@sanedi.org.za W: www.sanedi.org.za EXECUTIVE PERSONAL ASSISTANCE Division: Office of the CEO Period: Permanent Location: Sandton, Johannesburg Purpose The purpose of this position is to facilitate the smooth functioning of the CEO and CFO offices and to provide logistics support through the managing of information, scheduling, handling of enquiries, preparation of correspondence and other written reporting tasks. Job Requirements: Qualification and experience • Post Matric qualification in Office Administration • 5 years general Office Administration experience • 3 years Office Manager experience will be an added advantage Technical Skills • Communication Skills • Interpersonal relationship skills • Report writing • Basic Financial management skills • Computer skills • Resilience • Problem Solving skills • PFMA Duties/Outputs Strategic Management • Responsible for the implementation of the day-to-day Operational plans of the CEO and CFO offices. • Ensure operational procedures, policies and standards are followed. Operations Management • Perform daily activities in accordance with the unit operational plans • Ensure relevant systems are updated • Prepare general administration documents such as memo’s, letters, submissions, PowerPoint presentations, as required • Ensure filing of all documentation and proper record keeping (updated filing register) • Assist with the scheduling of meetings • Assist with taking Minutes of meeting of the EXCO, CFO, CEO etc. • Escort and monitor external contractors doing building maintenance and ensure adequate security of SANEDI premises is maintained. • Responsible for managing the regional office switchboard in a professional manner and display exceptional telephone etiquette and ensure accurate messaging. • Plan and coordinate stationery and grocery requirements for the office of the CEO and CFO. • Ensure Board/meeting rooms are set up, clean and refreshments are available. Finance Management • Ensure effective cost containment while executing and rendering support services and remain within budget parameters. • Collate information and update the budget spreadsheet to ensure expenditure is monitored reported on monthly. • Raise purchase requisitions for the CEO and CFO and payment approvals for invoices. • Arrange travel and logistics as required. Governance, Risk Management and Management Reporting • Compliance with all SANEDI systems (performance management, HR, Finance, Stakeholder information, fund Management reporting is achieved • Adhere to all relevant policies and procedures during daily operations Stakeholder Management Stakeholder Management • Develop and maintain effective relationships with key stakeholders. • Liaise with all employees continuously ensuring that all personal files are updated. Quality Management • Ensure alignment of all work processes to the required quality standards. • Proactively identify continuous improvement strategies. • Monitor agreed quality initiatives ensuring that they are aligned to business processes and delivered as agreed. People Management • KPA’s are understood and achieved as agreed upon in the Performance agreement • Review performance against agreed performance standards • Live the values and culture of SANEDI • Identify and implement development opportunities to ensure continuous improvement of work effectiveness and efficiency • Departmental Information systems and tools are optimally utilized to execute core tasks. Additional Information Please email a detailed CV to: Executivepa02@sanedi.org.za The closing date for this position is: 08th February 2024 Should you not hear from SANEDI within 30 days after the closing of this advert, please consider your application unsuccessful. SANEDI is a state-owned entity, established under the National Energy Act (Act 34 of 2008) Board Members: Mr Sicelo Xulu (Chairperson), Ms Lungile Mtiya (Deputy Chairperson), Ms Abegail Boikhutso, Ms Tumelo Mashabela, Ms Ilze Baron, Dr Rebecca Maserumule, Mr Jongikhaya Witi, Mr Mthokozisi Mpofu. Alternate members: Ms Noma Qase, Mr Gerard Fourie. CEO: Dr Titus Mathe. Company Secretary: Mr. Solomon Mngomezulu COMMUNICATION AND STAKEHOLDER ENGAGEMENT INTERNSHIP X1 Division: Communication and Stakeholder Engagement Location: SANEDI retains, at all times, the right to place and transfer successful candidates to any site and/or position it deems necessary to address operational requirements at its sole discretion within which the organisation may conduct business. Period: 24 – 36 Month period; subject to 6 monthly performance evaluations and a 3-month probation period SANEDI is looking to employ a dedicated Communications Intern to join our team. The communications Intern will amongst others support our Communication and Stakeholder Strategy, write and disseminate material, stakeholder engagement, event management, respond to inquiries from the public and coordinate promotional material. Purpose of the position Provide working life skills and work readiness (Basic Business and Working Life Skills Training) through formal mentorship/internship. Provide workplace experience, allowing practical exposure to complement academic training to enhancing employability. Responsibilities: • Assist in writing, editing, and distribute content, including publications, website content, annual reports, brochures and other marketing material that communicates the SANEDI's activities, products and/or services. • Establish and maintain effective relationships with stakeholders. • Seek opportunities to enhance SANEDI’s reputation. • Assist in organising and attend shows and exhibitions. • Write meeting briefings notes and e-mails to cascade information from senior staff to employees across the organisation. • Providing administrative support to Communications and Stakeholder Engagement Requirements: • Bachelor's degree, Diploma in communications, Public Relation, Journalism, or related field. • Verbal, written, and interpersonal skills. • Public speaking skills • Ability to multitask and prioritise. • Attention to detail. • Basic computer skill • Good time management and organisational skills. Additional information. Candidates with disabilities are encouraged to apply. The closing date for the SANEDI Graduate programme applications is: 8th February 2024 Please email a detailed CV and motivation letter to: Comms@sanedi.org.za SANEDI is a state-owned entity, established under the National Energy Act (Act 34 of 2008) Board Members: Mr Sicelo Xulu (Chairperson), Ms Lungile Mtiya (Deputy Chairperson), Ms Abegail Boikhutso, Ms Tumelo Mashabela, Ms Ilze Baron, Dr Rebecca Maserumule, Mr Jongikhaya Witi, Mr Mthokozisi Mpofu. Alternate members: Ms Noma Qase, Mr Gerard Fourie. CEO: Dr Titus Mathe. Company Secretary: Mr. Solomon Mngomezulu
SANEDI GRADUATE PROGRAMME The South African National Energy Development Institute (SANEDI) is an agency of the Department of Minerals Resources and Energy. SANEDI exists to direct, monitor and conduct applied energy research and development, demonstration and deployment of specific measures to promote the uptake of Low Carbon Energy and Energy Efficiency in South Africa. SANEDI is as a juristic person in terms of the Energy Act, Act 34 of 2008. SANEDI’s key focus areas are research and development into emerging energy technologies and energy efficiency. According to the Public Finance Management Act, 1999 (Act No. 1 of 1999), SANEDI is a schedule 3A public entity. INTERNSHIP SPECIFICATIONS 30 X ENGINEERING INTERNSHIPS (ENCOMPASSING MULTIPLE DISCIPLINES) AND 2 X INTERNAL AUDITING INTERNSHIPS. Programmes: All SANEDI programmes Divisions: Applied Research, Energy Efficiency, Energy Secretariat and Legal. Location: SANEDI retains, at all times, the right to place and transfer successful candidates to any site and/or position it deems necessary within the programme to address operational requirements at its sole discretion within which the Company may conduct business. Period: 12 – 36 Month period; subject to 6 monthly performance evaluations and a 3-month probation period. Develop a pool of Critical Thinking Individuals Youth and provide skills that will stimulate innovation, provide working life skills and work readiness (Basic Business, Technical and Working Life Skills Training) through formal Engineering mentorship/internship. Provide workplace experience to graduates allowing them practical exposure to complement their academic training, enhancing employability. Through skills developed in collaboration with its partners, SANEDI will invest in Human Capital through this Graduate programme. The programme is highly intensive and will be facilitated through various SANEDI programmes and individual projects with its partners. SANEDI is a high performing, multi-disciplinary work environment within the energy sector. Minimum requirements to be considered for admission into the SANEDI Graduate programme: South African Tertiary graduates and post-graduates, who have successfully completed their studies (academic record to be provided), in the following categories are eligible to apply. • BSc/BEng Electrical Engineering Graduates • BTech Electrical Engineering Graduates • BSc/BEng Chemical Engineering Graduates • BTech Chemical Engineering Graduates • BSc/BEng Mechanical Engineering Graduates • BTech Mechanical Engineering Graduates • BSc/BEng Control & Instrumentation Engineering Graduates • BTech Control & Instrumentation Engineering Graduates • BSc/BEng Mechatronics Engineering Graduates • BTech Mechatronics Engineering Graduates • BSc/BEng Computer Engineering • BTech Computer Engineering • BSc/BEng Environmental Engineering • BTech Environmental Engineering • BCom majoring in Internal Auditing Criteria: Unemployed undergraduates and post-graduates in various fields of Engineering as stipulated below (Candidates living with disabilities are encouraged to apply): The closing date for the SANEDI Graduate programme applications is: 5 February 2024 Please email a detailed CV and motivation letter to: Graduates@sanedi.org.za SANEDI is a state-owned entity, established under the National Energy Act (Act 34 of 2008) Board Members: Mr Sicelo Xulu (Chairperson), Ms Lungile Mtiya (Deputy Chairperson), Ms Abegail Boikhutso, Ms Tumelo Mashabela, Ms Ilze Baron, Dr Rebecca Maserumule, Mr Jongikhaya Witi, Mr Mthokozisi Mpofu. Alternate members: Ms Noma Qase, Mr Gerard Fourie. CEO: Dr Titus Mathe. Company Secretary: Mr. Solomon Mngomezulu
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