SOUTH AFRICAN NATIONAL ENERGY DEVELOPMENT INSTITUTE (SANEDI) ENERGY INNOVATION FOR LIFE SANEDI, PO Box 9935, Sandton, 2146 A: CEF HOUSE, Block C, Upper Grayston Office Park, 152 Ann Crescent, Strathavon, Sandton, 2146 T: +27 [11] 038 4300 E: information@sanedi.org.za W:www.sanedi.org.za
EXECUTIVE PERSONAL ASSISTANT Programme: Office of the CEO Location: Sandton Period: Permanent Purpose of the position The purpose of this position is to facilitate the smooth functioning of the CEO and CFO’s office and to provide logistics support through the managing of information, scheduling, handling of enquiries, preparation of correspondence and other written reporting tasks. Qualifications and minimum requirements • Post Matric qualification in Office Administration • 5 years general Office Administration experience • 3 years Office Manager experience will be an added advantage Technical Skills and competencies: • Communication Skills • Interpersonal relationship skills • Report writing • Basic Financial management skills • Computer skills • Resilience • Problem Solving skills • PFMA Duties/Outputs Strategic Management • Responsible for the implementation of the day to day Operational plans of the CEO and CFO’s offices • Ensure operational procedures, policies and standards are followed. Operations Management • Perform daily activities in accordance with the units operational plans • Ensure relevant systems are updated • Prepare general administration documents such as memo’s, letters, submissions, PowerPoint presentations, as required • Ensure filing of all documentation and proper record keeping (updated filing register) • Assist with the scheduling of meetings • Assist with taking Minutes of meeting of the EXCO, CEO and CFO etc • Escort and monitor external contractors doing building maintenance and ensure adequate security of SANEDI premises is maintained • Responsible for managing the regional office switchboard in a professional manner and display exceptional telephone etiquette and ensure accurate messaging • Plan and coordinate stationery and grocery requirements for the office of the CEO and CFO. • Ensure Board/meeting rooms are set up, clean and refreshments are available Finance Management • Ensure effective cost containment while executing and rendering support services and remain within budget parameters • Collate information and update the budget spreadsheet to ensure expenditure is monitored reported on monthly • Raise purchase requisitions for the CEO and CFO’s payment approvals for invoices • Arrange travel and logistics as required. Governance, Risk Management and Management Reporting • Compliance with all SANEDI systems (performance management, HR, Finance, Stakeholder information, fund Management reporting is achieved • Adhere to all relevant policies and procedures during daily operations Stakeholder Management • Develop and maintain effective relationships with key stakeholders • Liaise with all employees continuously ensuring that all personal files are updated Quality Management • Ensure alignment of all work processes to the required quality standards. • Proactively identify continuous improvement strategies. • Monitor agreed quality initiatives ensuring that they are aligned to business processes and delivered as agreed. People Management • KPA’s are understood and achieved as agreed upon in the Performance agreement • Review performance against agreed performance standards • Live the values and culture of SANEDI • Identify and implement development opportunities to ensure continuous improvement of work effectiveness and efficiency • Departmental Information systems and tools are optimally utilized to execute core tasks. The closing date for this position is: 30 June 2023 at 16:00pm Please email a detailed CV to: Executivepa@sanedi.org.za, late applications will not be accepted.
GENERAL MANAGER: ENERGY EFFICIENCY Programme: Energy Efficiency Location: Sandton Period: Permanent The purpose of the position The purpose of this position is to lead and manage SANEDI’s strategic energy efficiency programmes and create a pipeline for energy efficiency programmes/technologies. Provide thought leadership and create an enabling environment for energy efficiency in collaboration with relevant stakeholders. Qualifications and Experience: • A relevant degree on minimum NQF Level 9. (NQF Level 10 would be advantageous); • 12 - 15 years’ experience in the Energy environment ; • 7 – 10 years’ experience in energy management and/ or commercialisation of energy projects; • At least 8 years’ experience in a Senior Management role; 3 years being part of an executive team reporting to the Board • Strong financial acumen, the ability to drive strategic development and improving operational performance; and • Unquestionable integrity with the ability to inspire confidence and develop excellence Technical requirements • Stress Management • Resilience • Communication Skills • Leadership Skills • Interpersonal relationship skills • Research and report writing skills • Analytical skills • Financial Management Skills • Presentation Skills • Advanced Computer Skills • People management skills Strategic Management • Responsible for the implementation of the Energy Efficiency five - year Strategic plan. Responsible for Energy Efficiency Strategic Management and implementation thereof in line with the SANEDI mandate and Strategic Objectives • Formulate Operational Divisional Plan that is aligned to the SANEDI strategy • Develop, review and implement core business processes for the division in order to ensure continuous improvement of turnaround times • Ensure projects applications are assessed, developed and finally approved within agreed timeframes • Manage and provide strategic input towards the development of innovation technologies in the Energy Efficiency space to reach project completion stage • Formulate Divisional and Business Unit operational plans that are aligned to the SANEDI strategy Operations Management • Formulate Business Operational Plans for the different funding programmes that is aligned to the SANEDI strategy • Develop programme funding mechanisms and ensure implementation • Research and develop commercially viable concepts, technologies, solutions that will progress into active business incubation or deployments • Analyse Strategic Focus Areas in conjunction with Business development in order to define the project portfolio • Participate in events, meetings, workshops and conferences by giving input, avail skill, competency and expertise. Participation should result into positive input, impact and giving direction in the Energy space • Develop, review and implement core business processes for the division in order to ensure continuous improvement of turnaround times • Ensure projects applications are assessed, developed and finally approved within agreed timeframes • Manage and provide strategic input towards the development of innovation technologies. • Manage and provide strategic input towards the development of innovation technologies to be taken up into the market • Identify programmes per innovation chain - basic research / R&D / Demonstration / Deployment / Commercialisation • Responded to internal and external audit findings • Draft and ensure implementation and adherence to Policies, procedures and guidelines to ensure optimal functioning of the unit and the organisation • Formulate and submit Progress and Quarterly reports • Ensure compliance to all SANEDI systems (Performance management, HR, Finance, and Stakeholder Information) • Compile the strategic risk register for the division and provide input to the corporate risk register. • Ensure that all risks associated to energy research projects/programmes are being mitigated. • Assist in growing portfolios through national programmes/project need identification. • Ensure projects and programmes are assessed within agreed timeframes • Manage and provide strategic input towards the development of energy efficiency programmes , processes and services supported through SANEDI interventions. • Manage and provide strategic input towards the development of data and knowledge management • Manage and provide strategic input towards the relevant core division programmes. • Manager and provide strategic input towards internal and external Communication to SANEDI Financial Management • Develop Operational and Investment budgets and forecasts based on strategic requirements • Monitor and track performance against the approved budget and address any anomalies (Operations and Projects/programmes) • Manage and monitor the timeous implantation of programmes to ensure optimal utilization of financial resources • New funding opportunities are identified to leverage additional income from third party investors/donors/partners • Identify opportunities to raise additional external income through partnerships Governance, Risk Management and Management Reporting • Draft and submission of monthly, quarterly and annual reports on the Programme performance. • Participate in regular feedback sessions with the Risk and Executive Committee • Have oversight risk assessments for the function • Provide information for audit purposes, provide management comments and resolve any provisional audit findings. • Ensure compliance with applicable legislation as required. • Ensure compliance with regards to the implementation of policies and procedures. • Proactively resolve project challenges to protect the organisation. Stakeholder Management • Formulate and implement a Strategic Stakeholder engagement and communication strategy & plan • Develop and leverage key partnerships in collaboration with stakeholder management • Lead and manage SANEDI profile and its engagement with Stakeholders • Identify gaps and opportunities to develop energy research initiatives, processes and services supporting economic growth and improve the sustainability of struggling programmes/projects • Participate in events, meetings, workshops and conferences by giving input, avail skill, competency and expertise. Participation should result into positive input, impact and giving direction to the energy research eco-system. • Key partnerships are developed and leveraged in collaboration with stakeholder management • Funded projects receive the support they need to successfully move to the next stage in the innovation lifecycle (in collaboration with the other units within the Energy Efficiency division) Quality Management • Ensure alignment of Finance work processes to the required quality standards. • Proactively identify continuous improvement strategies. • Monitor agreed quality initiatives ensuring that they are aligned to business processes and delivered as agreed. People Management • Oversee the preparation of the core divisions’ performance contracts, and bi-annual performance reviews in line with the HR Guidelines. • Conduct reviews for direct reports twice a year. • Define and drive performance within the core divisions. • Initiate change initiatives required to enhance the core divisions’ effectiveness. • Ensure key roles within the core Divisions are staffed with appropriately experienced employees. • Oversee employee selection to ensure the core divisions operate effectively. • Oversee the implementation of succession planning and talent management within core Divisions • Ensure talent is retained through people management processes. • Create a supportive learning environment. • Coach and mentor employees to achieve higher performance. • Ensure general discipline and compliance in the areas of responsibility and ensure corrective action is taken on all misconduct incidents. • Ensure adherence to all HR policies, procedures and requirements to ensure sound people practices. • Monitor staff morale and address any issues of concern. • Inspire and motivate staff. The closing date for this position is: 30 June 2023 at 16:00pm Please email a detailed CV to: Generalmanager@sanedi.org.za, late applications will not be accepted.
INTERNSHIP Programme: Legal, Governance, Risk, and Compliance Division: Company Secretariat / Legal Unit Location: SANDTON Period: 1 July 2023 – 30 June 2025 Purpose The position requires an intern to support the business with compliance, contract, and secretarial services. This temp position will assist with working with a qualified and experienced individual able to train and mentor in these responsibilities. Responsibilities and/or training areas • Provide daily support and act as the first reviewer of work produced; • Ensure that all statutory filing is completed in accordance with deadlines set out in relevant legislation; • Ensure minute logs and action lists of Board and subcommittees are maintained accurately and updated in a timely manner as required; • Ensure statutory records (Register of Members, Register of Directors etc.) are accurately maintained at all times; Telephonic attendance at board meetings and second review of minutes following quarterly board meetings; • Co-ordinating full board meeting process, from preparation of board packs through to timely signing of minutes and updates of action point logs; • Ensure actions noted in board meetings are completed in a timely manner; • Ensure timely signing of minutes following meeting, in accordance with pre-agreed deadlines; • Manage billing process on agreed clients and identify opportunities to bill outside of client’s fee agreement; • Assist with the co-ordination of reoccurring and ad-hoc projects, requiring input from the team and ensure completion in line with pre-agreed deadlines; • Act in the best interests of the division by supporting team members • Conduct compliance audit with the company • Assist with risk management Knowledge and skills to be gained • Written and verbal skills – English • Communication skills • Administrative skills • Report and minutes writing skills Job Requirements (Technical) • Legal writing skills • Computer skills – Microsoft Application Job Requirements (Soft skills) • Attention to details • Demonstrated interpersonal, and excellent written and oral communication abilities. • Ability to communicate and work effectively with all levels of the organization and with counterparts in outside organizations. • Ability to write clearly and concisely • Ability to work in a team and individually. Qualifications • BA (law), BCom (Law) Buiris, and B.Proc or LLB. • Added advantage compliance or risk The closing date for this position is: 23 June 2023 Please email a detailed CV to: Legalintern@sanedi.org.za
INTERNSHIP Programme: Administration Division: Information Technology Location: SANDTON Period: 1 July 2023 – 30 June 2025 Purpose • The purpose of the intern is to assist the ICT in resolving desktop queries and to gain exposure in the different areas of ICT. The intern will also assist in asset management and desktop software management Qualifications and experience • Diploma or Degree in Information Technology Essential Functions and job duties: • Analysing data to recommend improvements to existing systems or processes. • Setting up new computers, networks, and software for new employees • Providing support to IT staff by answering phones, processing paperwork, and responding to user requests • Installing operating systems and other computer software applications on new computers • Coordinating with other departments to ensure that all technology is working properly for the company. • Collecting, analysing, and storing data for use in reports • Supporting the maintenance of existing computer systems, including troubleshooting problems with hardware and software • Assisting with computer network security by scanning for vulnerabilities and viruses • Providing technical support for computer hardware and software issues. Ability to: • Be organized and structured with work orders, schedule work orders in a timely manner. • Follow verbal and written plans and technical instructions with minimal supervision and guidance. • Prioritize projects and services to minimize user interruption and down time. • Employ a customer service approach and present information about technical issues clearly, both verbally and in writing. • Communicate effectively both orally and in writing. • Operate standard office equipment including a computer and assigned software. • Establish and maintain cooperative and effective working relationships with others. • Meet schedules and timelines. • Maintain confidentiality of sensitive and privileged information. The closing date for this position is: 23 June 2023 Please email a detailed CV to: Informationtechnologyintern@sanedi.org.za
INTERNSHIP Programme: Administration Division: Human Resources Location: SANDTON Period: 1 July 2023 – 30 June 2025 Purpose • The purpose of this position is to assist with day to day operations within the Human Resources Department. Qualifications and experience • Degree in Human Resources or related field • Advanced computer typing skills (MS Office, Ms. Excel in particular) • Hands-on experience with an HRIS or HRMS • Excellent organizational skills • Strong communications skills Duties/Outputs • Assisting with day to day operations of the HR functions and duties • Providing clerical and administrative support to Human Resources BP and HR Manager. • Compiling and updating employee records (hard and soft copies) • Assist with day to day operations of the HR functions and duties • Provide clerical and administrative support to Human Resources executives • Compile and update employee records (hard and soft copies) • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc) • Coordinate HR projects (meetings, training, surveys etc) and take minutes • Deal with employee requests regarding human resources issues, rules, and regulations • Assist in payroll preparation by collecting correct inputs (absences, bonus, leaves, etc) • Communicate with stakeholders when necessary • Coordinate communication with candidates and schedule interviews • Conduct initial orientation to newly hired employees. The closing date for this position is: 23 June 2023 Please email a detailed CV to: Hrintern@sanedi.org.za SANEDI is a state-owned entity, established under the National Energy Act (Act 34 of 2008) Board Members: Mr Sicelo Xulu (Chairperson), Ms Lungile Mtiya (Deputy Chairperson), Ms Abegail Boikhutso, Ms Tumelo Mashabela, Ms Ilze Baron, Dr Rebecca Maserumule, Mr Jongikhaya Witi, Mr Mthokozisi Mpofu. Alternate members: Ms Noma Qase, Mr Gerard Fourie. CEO: Dr Titus Mathe. Company Secretary: First Corporate Secretaries
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