SOUTH AFRICAN LOCAL GOVERNMENT ASSOCIATION (SALGA)
SENIOR ADVISOR: BUILT ENVIRONMENT AND PLANNING Based in Free State (Bloemfontein) Ref: 22/09/01 Cluster: Infrastructure Delivery, Spatial Transformation and Sustainability Remuneration package: A competitive salary package with benefits ROLE OVERVIEW Reporting to the Provincial Director of Operations, the incumbent shall Implement tailored and best-fit advice, support and solutions to address municipal challenges in focus areas that include; the Built environment and planning function. Monitor and guide on legislative, policy and procedural compliance in municipalities to strengthen the institutional capacity and governance in municipalities relating to the respective focus areas THE CANDIDATE PROFILE ■Ability to manage in a multidisciplinary environment ■Results driven individual ■A dynamic, motivated self-starter with high levels of emotional maturity ■ Ability to draft, analyse and interpret reports in a professional and quality manner for the Senior and executive team and ■ Well-developed interpersonal and analytic skills ■ Ability to communicate well with all levels of staff and stakeholders ■ High degree of technical project management knowledge, preferably in an economic development environment involving multiple projects ■ Basic knowledge of managing project finances and understanding of donor funding to ensure compliance with all financial reporting requirements QUALIFICATIONS AND EXPERIENCE ■Relevant Post-graduate qualification at Hons level (Development Planning, Town and Regional Planning or related discipline) ■Registered Professional Planner or eligible for registration as a Professional Planner with SACPLAN ■ At least 6 years’ experience in Development Planning dealing with Spatial Planning, Land Use Management Integrated Development Planning and Economic Development, of which three years must be at managerial level ■ Thorough understanding of Municipal Planning in relation to Land Use Management, Spatial Planning and IDPs. ■ Knowledge of the various tools and techniques used when implementing development planning initiatives and the linkages between Spatial Planning and Economic Development. ■Business processes re-engineering in relation to Municipal Planning and its linkages to Economic Development ■ Well-developed administrative and management capacity in a programme related environment ■Own car and driver’s license KEY PERFORMANCE AREAS ■ Research and Benchmarking: Identify Best Practice in relation to Infrastructure development, Human Settlements, Roads and Transport, Climate Change, resilience and IDP processes. Under the guidance of sector specialists and management, provide ongoing analysis of the key challenges, needs and trends in area of specialisation, to ensure that local government strategies and programmes are appropriately implemented. Under the guidance of the Director of operations conduct and interpret research in area of specialisation and create a learning and sharing platform to improve municipal efficiency in area of specialisation. Be a key repository of knowledge and information on local government and matters relating to the area of specialisation and support the strengthening of municipal profiles in the central repository. Conduct analysis on municipalities and provide guidance in respect of possible improvements ■ Representation at IGR & Other For a (lobbying and Advocacy): Participate in Integrated Development Programme (IDP) structures at municipal level. Participate in Provincial Growth Development Strategy (PGDS) processes. Represent SALGA and municipalities at various IGR and other Fora to protect the interests of municipalities/ Sector; and to disrupt structural form, policy or legislative frameworks in a particular sector, where it hinders municipal performance. Understand the national and provincial governance structures of SALGA and the institutional structures of the Sector/ Professional discipline and key role players in the area of specialisation. Provide inputs to and develop content on a number of complex issues relevant to a SALGA position for mandating and provide policy inputs. Provide technical support and advice to the Chairs of working groups and facilitate tracking and implementation of resolutions. ■ Support Advice and Capacity Building: Ensure SALGA has capacity to assist municipalities in the creation of IDPs and monitoring; assist municipalities to be sustainable and enable human settlements. Assist municipalities with issues of legislative compliance and interpretation. Guide, support and provide professional advice to municipalities in the areas of focus/ professional discipline – refer issues of strategic importance to the Provincial Director of Operations. Provide hands-on support to strengthen municipal capacity/ improve programme implementation. Facilitate training programmes/ peer learning sessions in the areas of focus/ professional discipline. ■ Monitoring and Evaluation: Support the development and Implement monitoring and evaluation process to track the progress on implementation of policies, legislative compliance and programmatic implementation in municipalities. Maintain records as per SALGA policy and ensure that all project records are uploaded into the company knowledge management system. Create a high performance culture on all projects and report on progress against milestones. Prepare audit files for each project prior to audit ■ Programme / Project Management: Implement appropriate project management methodologies and disciplines; and manage full project cycle on assigned projects including M&E. Plan and integrate programme roll-out to municipalities. Develop terms of reference for identified programmes. Ensure that projects are implemented against contract specification and payments are based on agreed milestone. Identify spin-off projects and opportunities from the programme ■ Stakeholder Management: Within the scope of area of accountability build and maintain relevant stakeholder relationships/ partnerships in the area of responsibility. Ensure appropriate and timely communications with all stakeholders. Build partnerships with relevant stakeholders to ensure programme success and to increase SALGA’s capacity to make an impact. Create reports to communicate about the programme and provide updates for website. Identify key role players to create a link to sustainability and handover of programmes; and implementation ■ Sponsorship and fund Raising for Projects: Identify potential funders/ points for leverage during the programme conceptualization phase. With the support of the sponsorship team, develop and present detailed project proposals and plans to funders for consideration (in alignment of the SALGA sponsorship Policy). Ensure that all contracts for funding are in place and that the contracts include payment terms. ■ Financial and Expense Monitoring: Assist with the preparation of annual budgets and monitoring of the monthly expenditure in area of accountability. Assist in the identification of potential revenue sources in area of responsibility (where applicable). Participate in procurement committees as required and adhere to procurement requirements and deadlines for identified programmes. Monitor sponsorship payments according to the contract and track programme implementation against the budget. Actively save costs in the area of responsibility ■ Governance, Compliance and Risk Management: Uphold sound corporate governance principles in the day-to-day operation of the area of responsibility/ professional discipline. Ensure compliance with organisational policies and procedures. Support the identification and mitigation of organisational and operational risks identified in the area of responsibility/ professional discipline. Develop and maintain programme risk register and ensure that mitigation steps are applied. Assign values to risks in order to understand financial implications of risk ■ Teamwork: Work as a multi-disciplinary and integrated team to find possible solutions to complex challenges in municipalities. Support organisational priorities and the implementation of resource mobilisation systems and processes. In line with the SALGA organisational culture, role model and educate peers and Advisors on the importance of alignment of personal and organisational values for improved performance. Support the Executive and Senior Management Team in building a high-performance culture in SALGA. Actively participate in the performance management and development processes in SALGA to drive high performance on an ongoing basis Suitably qualified and experienced candidates must apply on https://www.cvspaces.co.za/ or follow the link https://www.cvspaces.co.za/CvSpacesHome/JobListIndex?jobTitle=SENIOR%20ADVISOR Closing Date: 16 September 2022 (Please quote the relevant reference number in the subject line) NOTE: Communication will be limited to short-listed candidates only. SALGA reserves the right not to proceed with the appointment for any of the vacant position. All appointments will be made in line with the SALGA’S Employment Equity Plan
PORTFOLIO ADMINISTRATOR LEVEL 1 Based in Based in National Office (Pretoria) Ref: 22/09/02 Cluster: Infrastructure Delivery & Spatial Transformation & Sustainability Remuneration package: A competitive salary package with benefits ROLE OVERVIEW Reporting to the Manager: Strategic Support and Information Analytics, this role will provide and maintain professional support in an administrative and office operational capacity to ensure and contribute to the overall success of the organization THE CANDIDATE PROFILE ■Handles all confidential information with the necessary sensitivity and responsibility■ Basic Project administration ability ■Innovative and team player ■Results driven individual ■Strong analytical ability coupled with sound problem-solving skills ■Reliable and accountable person ■Uses the functional and technical knowledge and skills to perform routine clerical and administrative duties within policy and procedural requirements ■Under supervision, performs work that is varied and that may be somewhat difficult in character, but usually involves limited responsibility ■Selects appropriate tools or technology for the task ■Seeks training and development opportunities for development. QUALIFICATIONS AND EXPERIENCE ■ Senior Certificate or equivalent (Studies towards administrative/ secretarial qualifications essential); ■ A Valid Code 08 drivers’ licence; ■ 2-3 years’ experience in administrative/ secretarial capacity; ■ Ability to maintain high-level of accuracy and confidentiality is essential; KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS ■ Secretarial Services Office Management; Meeting Coordination; Diary Management; Travel and Accommodation Coordination; Event Coordination; Budget support; Workflow and correspondence management; Interdepartmental communication■ Committee Secretariat Services Meeting Coordination and scheduling; Allocate resources according to complexity of meetings; Prepare agendas, minutes, meeting packs and notifications of meetings within a set timeframe; Meeting Resolution Tracking, follow-up and Compilation of progress updated on database; Recording and maintenance of attendance of members and red flagging long-term absenteeism; Updating maintaining and safekeeping of Committee Files ■ Support Manager: Strategic Support and Analytics to provide shared secretariat, administrative and support services to the cluster/ provincial office (including previous secretarial and committee support services and procurement administration) and with strategic, operational and system interface role.■ Research and analysis Within the research framework and criteria for municipal profiles perform desktop research in line with research agenda and analyse captured information to build, update and maintain municipal profiles on monthly basis; Support the packaging and dissemination of research results and integrate with central repository ■ Monitoring and Evaluation Support To interact with core business functions to interpret and analyse performance progress information and compile draft reports ■ Programme/ Project Administration Provide programme/ project administrative support across the entire lifecycle of the programme/ project; Within M&E and Project Management framework, analyse programme/ project progress obtained from functional areas to strengthen impact measures. Suitably qualified and experienced candidates must apply on https://www.cvspaces.co.za/ or follow the link https://www.cvspaces.co.za/CvSpacesHome/JobDetailsIndex/1350?jobTitle=portfolio Closing Date: 16 September 2022 (Please quote the relevant reference number in the subject line) NOTE: Communication will be limited to short-listed candidates only. SALGA reserves the right not to proceed with the appointment for any of the vacant position. All appointments will be made in line with the SALGA’S Employment Equity Plan FINANCE AND ASSET MANAGEMENT OFFICER Based in Northern Cape (Kimberley) Ref: 22/09/03 Cluster: Finance and SCM Remuneration package: A competitive salary package with benefits ROLE OVERVIEW Reporting to the Manager: Finance and Corporate Services, this role will provide an efficient, effective, well governed Fixed Asset Register service to SALGA through implementing policies, procedures, and systems to ensure the effective control and safeguarding of SALGA’s assets. THE CANDIDATE PROFILE ■Results driven individual ■Strong analytical ability coupled with sound problem-solving skills ■Strong initiative and well-rounded implementer and driver of multi-disciplinary programmes that have an intended turnaround dimension ■ Strong communication, organisational and influencing skills ■Strong cross-cultural sensitivity relevant to local government QUALIFICATIONS AND EXPERIENCE ■ Relevant degree in Finance / Asset Management / Purchasing Management ■ The incumbent to have at least serve articles with a reputable accounting institution as the successful incumbent will be requested to work hand-in-glove with the MFPE (Municipal Finance) Unit ■Be an all-rounder, be versatile and able to perform certain Human Capital responsibilities ■ A Valid Code 08 drivers’ license (Travel could be required) ■ Ability to maintain high-level of accuracy and confidentiality ■ 6 years’ relevant working experience ■Knowledge of local government sector, ability to interpret Financial Statements and generate reports ■Experience in Finance / Supply Chain Management ■Knowledge of Basic Bookkeeping KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS ■ Fixed Asset Register: Update and maintain Fixed Asset Master data in the Corporate Register database ■ Asset Control: Conduct Fixed Asset Inventory counts; periodic physical inspection of fixed assets, reviewing the results, conducting necessarily follow up and accounting adjustments. Control and safeguard SALGA’s assets including leased assets and fixed assets register. Be versatile ■ Asset Accounting: Evaluate all new capital requests and disposal; Record the costs of newly acquired fixed assets and issue asset number. Allocate fixed assets to relevant cost centers; Perform accounting for equipment/ asset disposals and calculate depreciation on assets ■ Financial Accounting: Be able to generate and interpret Monthly Budget Statements including (IYM – In Year Monitoring / Mid-Year Budget Performance Reports) (Section 71, 72 Reports) on behalf of member municipalities and other municipal finance related duties as determined by the immediate supervisor, ■ Governance and Compliance: Implement financial policies and procedures. Ensure adherence to internal control mechanisms. Ensure good governance, effective financial management, control, reporting and sustainability within Assist with Compliance Functions ■ Query Resolution: Implement customer care charter. Effective handling of queries and speedy resolution of all customer and supplier queries/ complaints. All queries to be handled as they emerge for client satisfaction. Suitably qualified and experienced candidates must apply on https://www.cvspaces.co.za or follow the link https://www.cvspaces.co.za/CvSpacesHome/JobDetailsIndex/1351?jobTitle=FINANCE%20 Closing Date: 16 September 2022 (Please quote the relevant reference number in the subject line) NOTE: Communication will be limited to short-listed candidates only. SALGA reserves the right not to proceed with the appointment for any of the vacant position. All appointments will be made in line with the SALGA’S Employment Equity Plan PORTFOLIO ADMINISTRATOR LEVEL 2 Based in Mpumalanga (Nelspruit) Ref: 22/08/02 Remuneration package: A competitive salary package with benefits ROLE OVERVIEW Reporting to the Manager: Strategic Support & Information Analytics, this role will provide and maintain high-level professional administrative support in an administrative and office operational capacity to ensure and contribute to the overall success of the organization. THE CANDIDATE PROFILE ■Basic project administration ability; ■Innovative and team player; ■Results-driven individual; ■Strong analytical ability coupled with sound problem-solving skills; ■Uses the functional and technical knowledge and skills to perform routine clerical and administrative duties within policy and procedural requirements; ■Under supervision, performs work that is varied and that may be somewhat difficult in character, but usually involves limited responsibility; QUALIFICATIONS AND EXPERIENCE ■3 year tertiary qualification in Office Management / Secretariat; ■A Valid Code 08 drivers’ license (Travel could be required); ■3 years’ experience in Administrative/ Secretarial capacity at a similar level ■Ability to maintain high-level of accuracy and confidentiality is essential; KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS ■Technical Ability: Handles all confidential information with the necessary sensitivity and responsibility. Independently applies functional or technical knowledge in order to perform higher level clerical, administrative and secretarial duties well within policy and procedural requirements. ■Secretarial Services: With minimum supervision, schedule internal & external meetings with higher levels of complexity (diary management, professional communication with participants, booking venues & equipment; handle all relevant logistical arrangements) according to SALGA requirements and within budget. Drafts, prepares and edits responses to correspondence. This includes circulating various notices emanating from the Office of the Chief Officer and monitor adherence to relevant instructions therein. ■Event Management: Independent coordination of small to medium-sized events adhering to all quality and budgetary requirements. With some supervision, coordinate some aspects of large (local and international) events/ conferences adhering to all quality and budgetary requirements. ■Administrative Services: Ensure accuracy and completeness of administrative records and committee files and ensure a functional and user-friendly filing and record management system. Make recommendations to improve administrative and filing systems, processes and practices for increased effectiveness and efficiency; With minimal supervision, provide higher level confidential administrative services to compose and administer e-mails & correspondence, reports, memoranda and other materials (independent judgement as to content, accuracy and completeness); Monitoring of office supply stocks (e.g. paper, stationery, printer cartridges etc.); Perform regular stock taking exercises to ensure office supplies are readily available to employees. ■Cluster Secretariat Services: Meeting coordination and scheduling; solicit inputs for agenda items for staff, management and other executive meetings, record and disseminate minutes of meetings within a set timeframe. ■Shared Secretariat support: Provide shared secretariat, administrative and support services to various Portfolios within the Cluster(including tracking of compliance requirements such as performance reviews, gathering and uploading of evidence). ■Research and Analysis: Within the research framework and criteria for municipal profiles perform desktop research in line with research agenda. Perform desktop research on identified and prioritised topics, conduct basic analysis on information and summarise findings. ■ Monitoring and Evaluation Support: Categorise and tracks progress on performance progress for specific deliverables/ programmes/ projects to support effective M&E in SALGA ■ Programme / Project Administration: Provide programme/ project administrative support across the entire lifecycle of the programme/ project; Update and track programme/ project progress; Keep manager aware of the status of programmes/ projects being managed, including timeframes and document requirements, and key operational issues through formal and informal communications (e.g., status reports, e-mails), Suitably qualified and experienced candidates must apply on https://www.cvspaces.co.za/ or follow the link https://www.cvspaces.co.za/CvSpacesHome/JobDetailsIndex/1352?jobTitle=portfolio Closing Date: 16 September 2022 (Please quote the relevant reference number in the subject line) NOTE: Communication will be limited to short-listed candidates only. SALGA reserves the right not to proceed with the appointment for any of the vacant position. All appointments will be made in line with the SALGA’S Employment Equity Plan
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