SOUTH AFRICAN LOCAL GOVERNMENT ASSOCIATION (SALGA)
SENIOR ADVISOR: MUNICIPAL AUDIT SERVICES Based in National Office (Pretoria), Ref: 24/02/01 Cluster: Municipal Finance, Fiscal Policy and Economic Growth Remuneration package: A competitive salary package with benefits ROLE OVERVIEW Reporting to the Specialist: Municipal Audit Services, the incumbent will implement effective and appropriate strategies and programmes in support of the improvement of Municipal Audit outcomes and also to advice, guidance and support to municipalities in respect of financial management and municipal audits, MFMA compliance, Treasury Regulations, GRAP, Financial Reforms and other accounting standards, ultimately ensuring improved audit outcomes THE CANDIDATE PROFILE ■ Ability to operate in a multidisciplinary environment
QUALIFICATIONS AND EXPERIENCE
KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS Research and Analysis: Conduct analysis on municipalities and provide guidance in respect of possible improvements – in particular Section 71 & 106 reports from Treasury; MPACs; Municipal Audit Outcomes by AG; Municipal, Quarterly finance Reports. Under the guidance of the specialist and management, provide ongoing analysis of the key challenges, needs and trends in area of specialisation to ensure that local government strategies and programmes are appropriately implemented. Under the guidance of the Specialist conduct and interpret research in area of specialisation and create a learning and sharing platform to improve municipal efficiency in area of specialisation. Be a key repository of knowledge and information on local government and matters relating to the area of specialisation and support the strengthening of municipal profiles in the central repository. Representation of LG at IGR & Other Fora: Support the development of SALGA comment on all accounting standard proposals and revisions pertaining to GRAP and NT budget reforms. Support Specialist MASP in the representation of local government in MFMA Coordinators meetings convened by NT. Support the development of comments and SALGAS Positions on behalf of the sector regarding Annual Audit Outcomes of LG. Support the formulation, implementation and reporting on SALGA commitments in AGs general report. Understand the national and provincial governance structures of SALGA and the institutional structures of the Sector/ Professional discipline and key role players in the area of specialisation. Provide inputs to and develop content on a number of complex issues relevant to a SALGA position for mandating. Support Advice and capacity building: Guide, support and provide professional advice to municipalities in the Financial Management and Audit Support environment. Provide hands-on support to strengthen municipal capacity/ improve programme implementation. Facilitate the implementation of MASP and associated interventions in municipalities. Facilitate training programmes/ peer learning sessions in the areas of focus/ professional discipline. Monitoring and Evaluation: Support the development and Implement monitoring and evaluation process to track the progress on implementation of policies, legislative compliance and programmatic implementation in municipalities. Maintain records as per SALGA policy and ensure that all project records are uploaded into the company knowledge management system. Create a high performance culture on all projects and report on progress against milestones. Prepare audit files for each project prior to audit. Programme / Project Management: Implement appropriate project management methodologies and disciplines; and manage full project cycle on assigned projects including M&E. Plan and integrate programme roll-out to municipalities. Support the development of terms of reference for identified programmes. Ensure that projects are implemented against contract specification and payments are based on agreed milestone. Identify spin-off projects and opportunities from the programme. Stakeholder Management: Ensure appropriate and timely communications with all stakeholders. Build partnerships with relevant stakeholders to ensure programme success and to increase SALGA’s capacity to make an impact Sister Associations & related Partner Institutions. Create reports to communicate about the programme and provide updates for website. Identify key role players to create a link to sustainability and handover of programmes; and implementation Sponsorship and fund Raising for projects: Identify potential funders/ points for leverage during the programme conceptualization phase. With the support of the sponsorship team, develop and present detailed project proposals and plans to funders for consideration (in alignment of the SALGA sponsorship Policy. Ensure that all contracts for funding are in place and that the contracts include payment terms. Financial and expense Monitoring: Assist with the preparation of annual budgets and monitoring of the monthly expenditure in area of accountability. Assist in the identification of potential revenue sources in area of responsibility (where applicable). Participate in procurement committees as required and adhere to procurement requirements and deadlines for identified programmes. Monitor sponsorship payments according to the contract and track programme implementation against the budget. Actively save costs in the area of responsibility Governance, Compliance and Risk Management: Uphold sound corporate governance principles in the day-to-day operation of the area of responsibility/ professional discipline. Ensure compliance with organisational policies and procedures. Support the identification and mitigation of organisational and operational risks identified in the area of responsibility/ professional discipline. Develop and maintain programme risk register and ensure that mitigation steps are applied. Assign values to risks in order to understand financial implications of risk. Teamwork: Work as a multi-disciplinary and integrated team to find possible solutions to complex challenges in municipalities. Support organisational priorities and the implementation of resource mobilisation systems and processes. In line with the SALGA organisational culture, role model and educate peers and Advisors on the importance of alignment of personal and organisational values for improved performance. Support the Executive and Senior Management Team in building a high-performance culture in SALGA. Actively participate in the performance management and development processes in SALGA to drive high performance on an ongoing basis. Suitably qualified and experienced candidates must apply on the link below: PLEASE APPLY HERE Closing Date: 09 February 2024 NOTE: Communication will be limited to short-listed candidates only. SALGA reserves the right not to proceed with the appointment for any of the vacant position. All appointments will be made in line with the SALGA’S Employment Equity Plan PORTFOLIO ADMINISTRATOR LEVEL 1 Based in National Office (Pretoria) Ref: 24/02/02 Cluster: Human Capital and Corporate Services Remuneration package: A competitive salary package with benefits ROLE OVERVIEW Reporting to the Manager Administration, this role will provide and maintain professional administrative support in an administrative and office operational capacity to ensure and contribute to the overall success of the organization. THE CANDIDATE PROFILE ■Handles all confidential information with the necessary sensitivity and responsibility; ■Basic Project administration ability; ■Innovative and team player; ■Results driven individual; ■Strong analytical ability coupled with sound problem-solving skills; ■Reliable and accountable person ■Uses the functional and technical knowledge and skills to perform routine clerical and administrative duties within policy and procedural requirements; ■Under supervision, performs work that is varied and that may be somewhat difficult in character, but usually involves limited responsibility; ■Selects appropriate tools or technology for the task; ■Seeks training and development opportunities for development. QUALIFICATIONS AND EXPERIENCE ■ Senior Certificate or equivalent (Studies towards administrative/ secretarial qualifications essential); ■ A Valid Code 08 drivers’ licence; ■ 2-3 years’ experience in administrative/ secretarial capacity; ■ Ability to maintain high-level of accuracy and confidentiality is essential; KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS ■ Technical Ability: Handles all confidential information with the necessary sensitivity and responsibility. Uses the functional and technical knowledge and skills to perform routine clerical and administrative duties within policy and procedural requirements. Under supervision, performs work that is varied and that may be somewhat difficult in character, but usually involves limited responsibility. Selects appropriate tools or technology for the task. Seeks training and development opportunities for development. ■ Secretarial Services: Office Management; Meeting Coordination; Diary Management; Travel and Accommodation coordination; Event Coordination; Budget support; Workflow and correspondence management; Interdepartmental communication ■ Committee Secretariat Services: Meeting Coordination and scheduling; Allocate resources according to complexity of meetings; Prepare agendas, minutes, meeting packs and notifications of meetings within a set timeframe; Meeting Resolution Tracking, follow-up and Compilation of progress updated on database; Recording and maintenance of attendance of members and red flagging long-term absenteeism; Updating maintaining and safekeeping of Committee Files ■ Shared Secretariat Services: Support the Manager and the Administration Unit to provide shared secretariat, administrative and support services to the cluster/ provincial office (including previous secretarial and committee support services and procurement administration) ■ Programme/Project Administration: Provide programme/ project administrative support across the entire lifecycle of the programme/ project; Within M&E and Project Management framework, analyse programme/ project progress obtained from functional areas to strengthen impact measures. ■ Generic Support: Support the Administration Manager and Administration Unit with strategic, operational and system interface role or in the larger HCCS unit when required. ■ Programme/ Project Administration: Provide programme/ project administrative support across the entire lifecycle of the programme/ project; Within M&E and Project Management framework, analyse programme/ project progress obtained from functional areas to strengthen impact measures. Suitably qualified and experienced candidates must apply on the link below: PLEASE APPLY HERE Closing Date: 09 February 2024 NOTE: Communication will be limited to short-listed candidates only. SALGA reserves the right not to proceed with the appointment for any of the vacant position. All appointments will be made in line with the SALGA’S Employment Equity Plan
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