SERVICES SECTOR EDUCATION AND TRAINING AUTHORITY (SSETA) The Services Sector Education and Training Authority (Services SETA), a statutory body established in terms of the Skills Development Act, 1998 (Act 97 of 1998), invites applications for the positions hereunder: MANAGER: PROJECT ACCOUNTING JOB LEVEL: MANAGEMENT REPORTS TO: SENIOR MANAGER: PROJECT ACCOUNTING REMUNERATION (CTC per annum): R881 415.48 DIVISION: FINANCE DEPARTMENT: PROJECT ACCOUNTING LOCATION: PARKTOWN Key Job Purpose: The Manager: Project Accounting is responsible for the provision of Discretionary grant management services to Services ‘SETA. The role involves discretionary grants payment and contract management. The incumbent further ensures compliance with accounting policies, standards, principles, all acts and other statutory requirements. SECTION B: MINIMUM QUALIFICATIONS AND EXPERIENCE REQUIRED • Matric + relevant degree or equivalent • 5 years working experience of which 3 must be supervisory experience in a financial management role including project accounting. SECTION C: KNOWLEDGE & SKILLS REQUIRED • In-depth understanding of the SETA • Extensive knowledge of accounting principles, legislation and regulations governing SETA finance • Extensive Knowledge of Acts, legislation and regulations relevant to finance • Extensive knowledge of principles of Budgeting • Extensive knowledge of principle relating to SETA project management • Extensive knowledge of GRAP • Extensive knowledge of legislations related to SETA • Strategic thinking and capability • Programme management • Financial management • Change management • People management • Risk management • Knowledge management • In-depth problem solving and analysis • Compliance and governance structures • Stakeholder management and the ability to develop and maintain stakeholder networks • Communication, negotiating and influencing skills • In-depth planning, analysis and decision-making • Ability to manage and lead operations management function for the organization • Strong management ability • Advanced computer literacy DUTIES Discretionary grants management • Accurate recording and allocation of grants • Review of discretionary grant payments • Verification of supporting documentation against discretionary grant policies and processes • Verification and performance management of employers • Compilation and tracking of provisions and accruals Financial Reporting • Compilation of statutory reports • Compilation of quarterly and annual reports • Monthly maintenance of the commitment schedule and commitment note to the AFS • Periodic maintenance of separate special projects register • Update commitment schedule with new applications and amendments Internal Controls and Risk Management • Continuous improvement of financial policies and practises • Monitoring of progress on the implementation of Auditor General’s recommendations • Monitoring of progress on project implementation • Monitoring of progress on projects expenditure • Reduction in overall audit findings • Efficient document management • Periodic review of reconciliations Achievement and management of the Unit’s work plans • Contribute to the development of the APP and SP • Provide inputs to discretionary grants budget • Provide risk management strategies on projects implementation • Develop work plans for the Unit • Monitor achievement on work plans • Ensure that work plans are aligned to the APP and SP • Manage compliance to reporting templates and frameworks • Provide monthly reports • Manage budget for the Unit • Implement risk management strategies in the Unit • Manage compliance to policies and procedures of the Unit People management practices for the Unit • Provide sufficient staff and adequate staffing for the Unit • Implement people management practices for direct reports • Assign accountabilities to direct reports • Monitor and evaluate the performance of direct reports • Provide capacity building through, training, coaching and development of direct reports • Management of time and attendance PLEASE NOTE: • Appointment onto the position is conditional upon the signing of a performance agreement with the organization • Candidates may be subjected to a Psychometric Assessment whose results will be considered in determining whether to appoint the candidate or not • Applicants must note that they may be subjected to security, qualifications, criminal, credit and previous employment checks once shortlisted, and that their appointment would be subject to positive outcomes of these checks • The closing date for all applications is Friday, 02nd September 2022. Applications received after the closing date will not be considered • Shortlisted candidates must avail themselves for interviews at a time, date and place determined by the Services SETA • The Services SETA is committed to equality, employment equity, and diversity. In accordance with the employment equity plan of the Services SETA and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups. Candidates with disabilities are encouraged to apply for positions For enquiries, please phone Ms Thabisile Shongwe at 011 276 9600/ 011 694 8660 between 08h00 and 16h00 weekdays. The Services SETA reserves the right not to make an appointment. If you do not hear from the Services SETA within 60 days from the closing date, please consider your application unsuccessful. Services SETA will not be held liable for applications sent in any other manner except that stated in the advert. All applications must be submitted on the Services SETA job email: ManagerPA@serviceseta.org.za For a detailed description of the above positions, please visit the Services SETA website: www.servicesseta.org.za NO HAND-DELIVERED OR EMAILED APPLICATIONS WILL BE ACCEPTED.
EMPLOYEE RELATIONS JOB LEVEL: SPECIALIST REPORTS TO: SENIOR MANAGER: HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT REMUNERATION (CTC per annum): R881 415.48 DIVISION: CORPORATE SERVICES DEPARTMENT: HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT LOCATION: PARKTOWN Job Key Purpose: The Specialist: Employee Relations is responsible for effective revision and implementation of employee relations policies, processes and procedures. The role focuses on responsible implementation of employee relations programs, including acting in an advisory capacity to any disciplinary action taken and ensuring the procedural and substantive fairness of the disciplinary action taken. Whilst supporting the Senior Manager and line managers in order to achieve business objectives, the incumbent must objectively identify collective bargaining issues; assist in negotiating union contracts; provide recognition agreements with unions, investigate grievances and recommend grievance responses. The incumbent will also represent Service’s SETA at the CCMA and advises management and staff on employee relations matters including corrective discipline. Lastly, the incumbent must ensure the development and achievement of employment equity plans for Service’s SETA. SECTION B: MINIMUM QUALIFICATIONS AND EXPERIENCE REQUIRED • Matric + 3 Year Diploma or Equivalent in Human Resources Management, Employee Relations or related field required. A post-graduate degree in the related field will be an added advantage. • At least 5 years working experience, of which 3 must be supervisory experience and at least 2 must have been in an employee relations role. SECTION C: KNOWLEDGE & SKILLS REQUIRED • Extensive knowledge of HRD related trends, services and products, knowledge of HR and HRD legislation • Extensive knowledge of human resources practices • Thorough understanding of state and federal laws concerning labour relations • Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies. • Extensive knowledge of legislation and regulations relating to human resources • Thorough understanding of dispute resolution and compensation administration. • Ability to remain tactful, calm, and persuasive in controversial and/or confrontational situations. • Strategic thinking and capability • Financial management • Change management • People management • Risk management • Knowledge management • Problem solving and analysis • Compliance and governance structures • Stakeholder management and the ability to develop and maintain stakeholder networks • Communication, negotiating and influencing skills • Planning and analysis DUTIES Implement employee relations processes within SSETA • Oversee the implementation of an employee relations strategy in line with overall SSETA’s strategic objectives • Design and implement employee relations system methodology, technology, and process for the organisation • Build and maintain effective relationships with relevant Labour Unions • Oversee the existence of agreements with various unions regarding the way that employee / labour relations issues will be dealt with at the workplace • Consult with registered / recognised unions regarding various workplace issues and implement a committee where these issues can be discussed • Develop employment contracts for employees • Implement an annual collective bargaining / negotiation process with HR management and the Executive management team • Oversee and support to the negotiation team during the negotiation process • Manage and oversee the training and development on employee relations system for line managers • Orientate SSETA employees with regards to the future grievance, disciplinary and other related processes within the system • Oversee the training of management in the grievance and disciplinary processes • Review and make necessary recommendation of performance audit results • Receive and provide feedback on the implementation employee relations strategy Build relationships with employee representative unions and consult with relevant stakeholders to protect the SSETA against unprecedented litigation • Implement collective agreements and international labour conventions • Implement SSETA’s dispute resolution policies and procedures • Brief legal service providers in cases of arbitration, conciliation and litigation • Provide technical and strategic support to line and executive managers on the handling of disciplinary and grievance procedures • Render operational support for disciplinary and grievance resolution activities and processes • Implement and ensure proper administration of a system that tracks implementation of all resolutions • Advise executive management on collective bargaining strategies and processes • Develop and implement plans and programmes that underpin collective bargaining approaches • Facilitate the representation of SSETA in sectorial bargaining processes • Facilitate management planning, preparation and mandating for collective bargaining negotiations • Participates in and supports the documentation of investigations of workplace complaints and allegations such as discrimination, harassment, retaliation, hostile work environment, and policy violations. • Manage SSETA’s performance in arbitration, conciliation and litigation cases • Regularly consult and build partnerships with recognised employee organisations on issues of co-determination and mutual interest • Empower line management to understand their roles and responsibilities as well as the employee relations strategies • Build sound working arrangements with employee representatives and organisations in the workplace • Implement and design programmes that would empower employees to participate effectively in processes and programmes within their work environment Ensure the implementation of EE targets for SSETA • Pro-actively stay abreast of legislative changes and regulations • Facilitating the process of putting together an employment equity plan for SSETA • Influence the delivery of the EEA for the organisation • Facilitate the implementation of affirmative action measures • Compile and submit regulatory reports • Drive, implement and review initiatives which support the SSETA’s transformation goals • Arrange and coordinate all programmes for People with Disabilities • Facilitate the Internship Programme for people with disabilities • Facilitate the establishment and renewals of EE Forums • Facilitate the training and meetings of EE representatives, management reps, coordinators etc • Facilitate EE communication and awareness the organisation • Facilitate EE related projects and initiatives • Provide EE Analysis and reports to the Senior Manager • Monitor and evaluate progress to achieve the EE Plan in the organisation • Producing an annual EE report • Consulting and advising Line Managers, employees and HR department on employment Equity related matters Achievement of work plans • Execute work plans and drive the evidence collection in real time • Produce reports against the implementation of work plans • Respond to audit findings with complete evidence, on time • Implement documented data management practices • Comply to policies and procedures in the unit • Record, file and ensure the availability POP information PLEASE NOTE: • Appointment onto the position is conditional upon the signing of a performance agreement with the organization • Candidates may be subjected to a Psychometric Assessment whose results will be considered in determining whether to appoint the candidate or not • Applicants must note that they may be subjected to security, qualifications, criminal, credit and previous employment checks once shortlisted, and that their appointment would be subject to positive outcomes of these checks • The closing date for all applications is Friday, 02nd September 2022. Applications received after the closing date will not be considered • Shortlisted candidates must avail themselves for interviews at a time, date and place determined by the Services SETA • The Services SETA is committed to equality, employment equity, and diversity. In accordance with the employment equity plan of the Services SETA and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups. Candidates with disabilities are encouraged to apply for positions For enquiries, please phone Ms Thabisile Shongwe at 011 276 9600/ 011 694 8660 between 08h00 and 16h00 weekdays. The Services SETA reserves the right not to make an appointment. If you do not hear from the Services SETA within 60 days from the closing date, please consider your application unsuccessful. Services SETA will not be held liable for applications sent in any other manner except that stated in the advert. All applications must be submitted on the Services SETA job email: SpecialistER@serviceseta.org.za For a detailed description of the above positions, please visit the Services SETA website: www.servicesseta.org.za NO HAND-DELIVERED OR EMAILED APPLICATIONS WILL BE ACCEPTED. SENIOR MANAGER: QUALITY ASSURANCE AND CAPACITATION JOB LEVEL: SENIOR MANAGER REPORTS TO: EXECUTIVE MANAGER: CORE BUSINESS REMUNERATION (CTC per annum): R1 249 567.68 DIVISION: QUALITY ASSURANCE DEPARTMENT: CORE BUSINESS LOCATION: PARKTOWN Job Key Purpose: The Senior Manager: Quality Assurance and Capacitation is responsible for leading the provision of quality education and training to ensure that the sector needs are met. Furthermore, the employee must ensure that the department’s operations are aligned to the aims of the SAQA and QCTO, while operations meet the set national and Services SETA target and standards through quality assurance. In so doing, the employee must lead the accreditation of training providers as well as the process of quality assurance of learner achievements. In this regard, he/she must ensure that capacity building and the development of training providers is achieved to enable quality delivery of learning interventions. The employee is also responsible for Provincial Operations and Certification. SECTION B: MINIMUM QUALIFICATIONS AND EXPERIENCE REQUIRED • Matric + a Bachelor’s degree in Education or related field required. An Occupationally Directed Education, Training and Development Practitioner (ODETDP) qualification will serve as an added advantage • 7 years working experience of which 5 must be in Management position and at least 3 must have been in skills development and/or stakeholder management. SECTION C: KNOWLEDGE & SKILLS REQUIRED • In-depth knowledge of skills development legislation, policy and frameworks, • Understanding of functioning of other sector institutions in the skills development space • Strategic thinking and capability • Programme management • Financial management • Change management • People management • Risk management • Knowledge management • Problem solving and analysis • Compliance and governance structures • Stakeholder management and the ability to develop and maintain stakeholder networks, • Communication, negotiating and influencing skills, • Planning and analysis • Ability to manage and lead operations management function for the organization • Strong management ability DUTIES Statutory and Regulatory Compliance • Ensure that the Quality Management Division (QMD) performs its functions in line with the Skills Development Act, Public Finance Management Act No. 1 of 1999 (PFMA), Treasury Regulations (TR), Workplace Based Learning Programme Agreement Regulation (WBLPAR) of 2018, The Occupational Qualifications Sub framework (OQSF), QCTO Policies, Forms, Templates, and other related legislation. • Ensure that the Quality Management Division implements its QCTO delegated function in line with the Service Level Agreement between the Services SETA and the QCTO. • Attend all monthly meetings with the QCTO and timeously update the action list, which will form part of the Services SETA Monthly Report. • Address all findings and issues raised by the QCTO. • Provide a secured File Transfer Protocol for the transfer of computer files between the QCTO, Services SETA, and any other authorised stakeholder. • Report in writing to the QCTO at least seven calendar days in advance if the QMD is unable or anticipate that it may be unable to meet agreed timelines or conditions. • Compile and maintain a list of Historically Registered Qualifications (HRQ), and report learner uptake for the past three years on both HRQ and Skills Programme. • Identify in collaboration with the Quality Development Partner (DQP) HRQs for deregistration where Occupational Qualifications exist and there has been no uptake for the past three years. • In collaboration with the DQP recommend qualifications, part qualifications, and skills programmes to the QCTO for deregistration/deactivation. • Submit learner reports to the QCTO according to standard QCTO template. • Ensure that compliant data uploads to the NLRD takes place in line with the deadlines set by the QCTO. Accreditation • Develop and review quality assurance policies and procedures for accreditation of Skills Development Providers (SDPs) and Assessment Centres (ACs). • Develop and review quality assurance policies and procedures for registration of constituent assessors and moderators. • Manage accreditation evaluations of SDPs and ACs and recommend accreditation to the QCTO. • Recommend de-accreditation of non-compliant SDPs and ACs to the QCT. • Manage the training of appointed verifiers. • Identify and compile a database of qualified and competent Subject Matter Experts (SME). • Submit accreditation reports to the QCTO according to standard QCTO templates. • Ensure the distribution of accreditation letters/certificates to the applicants. Assessments • Develop and review quality assurance policies and procedures for assessment of Occupational Qualifications, Part Qualifications and Skills Programmes. • Plan and manage the coordination and conducting of all required final assessment activities for the External Integrated Summative Assessments (EISA) for qualifications and part qualifications within the Services SETA jurisdiction. • Ensure that all historically registered qualification within the Services SETA jurisdiction have a Final Integrated Summative Assessments (FISA). • Ensure the receipt and quality assurance of learner enrolments from SDPs/ACs to capture final assessment results. • Conduct final assessments (EISA and FISA) monitoring using standard templates • Manage the conducting of external moderations. • Submit learner achievements and required evidence to the QCTO for approval of results. • Enforce correct update of Learner’s Enrolments by all providers for qualifications, part-qualifications, and skills programmes. • Ensure that all Services SETA employees, SMEs, Facilitators, Assessors, Moderators and SDPs are fully trained and capacitated to implement QCTO policies. • Ensure that there is a Recognition if Prior Learning (RPL) mechanism and process in place for RPL candidates. • Submit assessment reports to the QCTO according to standard QCTO templates. • Record assessment outcomes as approved by the QCTO. Certification • Develop and review quality assurance policies and procedures for certification qualifications. • Manage the issuance of learner certificates and statement of results for legacy Qualifications and Skills Programmes. • Ensure that learner achievements are certified within prescribed turnaround times and certificates distributed to SDPs/Learners. • Participate in QCTO Annual Certification Workshops. • Submit certification reports to the QCTO according to QCTO templates. Provincial Operations • Provide overall Provincial operational oversight • Develop and execute an oversight program, models and mechanisms for the Provincial operations • Lead stakeholder management and outreach programmes in Provinces • Lead the design of programmes directed at educating people and stakeholders about the role of the SETAs in general • Establish and conduct initiatives directed at promoting SSETA’s Provincial operations • Lead the development of community outreach programmes in the provinces • Lead the development of Provincial stakeholder communication pans • Lead the establishment of stakeholder forums • Ensure that a close and mutually beneficial working relationship is maintained and developed with sector/subsector • Lead the development of MOUs/SLAs with stakeholders • Raise SSETA’s network’s profile in the province, and mobilise resources to support on-going work and new projects • Monitor and track stakeholder stakeholder satisfaction in Provinces • Achievement and management of the Department’s business plans PLEASE NOTE: • Appointment onto the position is conditional upon the signing of a performance agreement with the organization • Candidates may be subjected to a Psychometric Assessment whose results will be considered in determining whether to appoint the candidate or not • Applicants must note that they may be subjected to security, qualifications, criminal, credit and previous employment checks once shortlisted, and that their appointment would be subject to positive outcomes of these checks • The closing date for all applications is Friday, 02nd September 2022. Applications received after the closing date will not be considered • Shortlisted candidates must avail themselves for interviews at a time, date and place determined by the Services SETA • The Services SETA is committed to equality, employment equity, and diversity. In accordance with the employment equity plan of the Services SETA and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups. Candidates with disabilities are encouraged to apply for positions. For enquiries, please phone Ms Thabisile Shongwe at 011 276 9600/ 011 694 8660 between 08h00 and 16h00 weekdays. The Services SETA reserves the right not to make an appointment. If you do not hear from the Services SETA within 60 days from the closing date, please consider your application unsuccessful. Services SETA will not be held liable for applications sent in any other manner except that stated in the advert. All applications must be submitted on the Services SETA job email: SeniorManagerQAC@serviceseta.org.za For a detailed description of the above positions, please visit the Services SETA website: www.servicesseta.org.za NO HAND-DELIVERED OR EMAILED APPLICATIONS WILL BE ACCEPTED.
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