SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY (SMU)
SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY HUMAN RESOURCES Sefako Makgatho Health Sciences University (SMU) is on a renewal path with exciting and unique opportunities to shape the training of medical and other health professionals, and scientists in general. We are on a vigorous campaign to attract top talent to join our exciting journey, as reflected in the opportunity below. DATA ANALYST: HR ANALYTICS & SYSTEMS SUPPORT (1 Post) Ref: 26/2024/BGM/P9 The University is looking for an energetic, highly skilled and analytical Data Analyst to support and enable the Human Resources function’s business processes through comprehensive data analytics, reporting, end-user business systems requirements analysis, ICT project coordination, and systems support. This role serves as a critical bridge between the HR function and ICT, ensuring the delivery of cost-effective, efficient, and high-quality service. He/She must meet the requirements and competencies, and be responsible for the following key performance areas below: REQUIREMENTS • Bachelor of Commerce: Information Systems/ B.Tech: Information Technology or equivalent • At least four (4) years related experience in a tertiary environment • Experience working in an HR environment, and interpreting HR data • Demonstrated knowledge of relational data bases • Proficiency in SQL, Excel (including macros, pivot tables), and data visualization tools • Proven experience in project management for medium scale projects, measured by successful implementations within time and budget • Proven track record of exposure to the latest technologies for process automation • Proven abilities for data and process analysis • Computer literacy, with a sound knowledge of Microsoft Office (Word, Excel and PowerPoint) COMPETENCIES • Technical/ professional knowledge and skill • Resource management • Strong planning and organising skills • Decision making, analytical and problem solving skills • Confidentiality and discretion when dealing with the data • Quality assurance and risk management • High level communication skills both oral and written • Ability to interpret information and draw sound conclusions • Ability to work positively with stakeholders • Ability to work at pace • Possess a positive ‘can do’ attitude and approach KEY PERFORMANCE AREAS • Plan, execute, and deliver comprehensive data reports • Conduct data mining, compile ad-hoc reports, and prepare graphical data representations • Ensure HR data integrity and compliance with institutional policies • Develop HR metrics and compile in quarterly and annual reports for the University and the Schools • Assist Hum Resource Business Partners (HRBPs) and HR Administrators to retrieve and analyse reports for their clients • Analyse and map business processes, propose system enhancements, and ensure legislative compliance • Conduct business process analyses, data modelling, and specify technical systems enhancements • Facilitate end-user training and support for new systems or enhancements • Draft and execute detailed project plans, including business analysis, resource allocation, and timelines • Coordinate between ICT and HR, addressing project barriers and ensuring smooth implementation • Monitor project impacts on business processes, cost, and efficiency, and report to senior leadership • Automate the HR environment through user friendly templates and forms • Ensure compliance with the University’s safety and health policies and procedures • Contribute to the overall development of SMU, and actively improve institutional culture • Perform any other duties assigned by the line manager Closing date: 20 March 2024 Applications from Employment Agency will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Ms BG Mbanjwa, to the Human Resources Department, P.O Box 68, Medunsa, 0204 or e-mail applications in MS Word and PDF format, to hr.recruitment5@smu.ac.za The applications may also be posted OR hand delivered to (place in the application box): Human Resources Department, 5th Floor, Clinical Pathology building, Sefako Makgatho Health Sciences University, Molotlegi Street, Garankuwa, OR Human Resources Department, P. O. Box 68, MEDUNSA, 0204. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-3071 The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The university reserves the right to make or not to make an appointment
SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY SCHOOL OF ORAL HEALTH SCIENCES DEPARTMENT OF PROSTHODONTICS Sefako Makgatho Health Sciences University (SMU) is on a renewal path with exciting and unique opportunities to shape the training of medical and other health professionals, and scientists in general. We are on a vigorous campaign to attract top talent to join our exciting journey, as reflected in the opportunities below: SECRETARY (1 POST) Ref: 28/2024/KM//P12 The University is looking for a dynamic and energetic individual who will perform the day-to- day activities required for the smooth running of the Department of Prosthodontics through the provision of proactive secretarial and administrative services. He /She will perform various duties such as receptionist, diary management, filling, directing student queries to the relevant department structures, organizing departmental meetings, taking minutes, liaising with service providers, ordering of equipment, administering petty cash, logistical arrangement and other administrative duties. The incumbent reports to the HOD: Prosthodontics, and must furthermore meet the requirements and competencies and be responsible for the key performance areas listed below: REQUIREMENTS • Matric/Grade 12 with a three (3) year Secretarial or Office Administration qualification • At least three (3) years of Secretarial or related experience • Experience in compiling agendas, recording minutes and action lists to monitor and ensure follow- up of actions • Relevant experience in the higher education environment within an academic department dealing with academic programmes administration, student records and procurement administration will be an added advantage • Computer literate (Word-processing, PowerPoint, Excel, Internet & Email and E-learning Systems) • Ability to navigate online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams COMPETENCIES • Technical/professional knowledge and skill • Good communication and interpersonal skills • Good writing and presentation skills • Ability to maintain strict confidentiality • Client service orientation • Meticulous attention to detail • Ability to work under pressure • Problem-solving Skills • Professional and ethical standards, personal impact, stature, and credibility • A team player KEY PERFORMANCE AREAS • Provide administrative support to the department • Financial Administration of the office (budget tracking, stationery orders, etc.) • Planning and organizing departmental meetings • Assist Module Coordinator and lecturers with venue logistics for academic activities • Typing all correspondence and reports (monthly, quarterly, yearly), including test/exam papers and timetables, as well as PowerPoint slides for lectures and conferences • Manage the procurement of items necessary for the effective running of the academic and service duties of the department • Taking minutes in staff meetings, including typing out agenda and any logistical arrangements required for the efficiency of the meeting • Handling all incoming mail and other materials, including coordinating the maintenance of office equipment • Maintain a secure system for storing/filling and retrieving information • Administration of leave forms and transport claims in the Department • Recording and entering student marks on the ITS system • Maintain stock levels of hard copy course information and material, including the formatting and updating of online course brochures, etc. • Assist in the front office/reception as required and manage front office calls, etc. • Contribute to the overall development of SMU and actively promote institutional culture • Any other duties assigned by the HOD/ Line Manager Closing date: 20 March 2024 Applications from Employment Agency will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr AK Mothabela, to the Human Resources Department, P.O Box 68, Medunsa, 0204 or e-mail applications in MS Word and PDF format, to hr.recruitment7@smu.ac.za The applications may also be posted OR hand delivered to (place in the application box): Human Resources Department, 5th Floor, Clinical Pathology building, Sefako Makgatho Health Sciences University, Molotlegi Street, Garankuwa, OR Human Resources Department, P. O. Box 68, MEDUNSA, 0204. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-4433 The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The university reserves the right to make or not to make an appointment
SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY SCHOOL OF MEDICINE DEPARTMENT OF ANATOMICAL PATHOLOGY Sefako Makgatho Health Sciences University (SMU) is on a renewal path with exciting and unique opportunities to shape the training of medical and other health professionals, and scientists in general. We are on a vigorous campaign to attract top talent to join our exciting journey, as reflected in the opportunities below: ADMINISTRATIVE OFFICER (1 POST) Ref: 22/2024/JSM/P12 The Department of Anatomical Pathology is looking for a dynamic and energetic individual with meticulous attention to detail who will support/assist the Department with the daily administration, maintenance and coordination of the Department’s functions and responsibilities, for high performance and student support. The incumbent in this position will be responsible for providing office, academic, administrative and ITS functions within the department of Anatomical Pathology: School of Medicine. The candidate will report to the HOD: Anatomical Pathology and will furthermore meet the requirement and be responsible for the key performance areas and competencies listed below: REQUIREMENTS • Matric/Grade 12 • Three (3) year diploma or degree in Office Management/ Office Administration or Records Management and Archiving • At least three (3) years relevant experience in office or committee administration • Must have a good working knowledge of the ITS system for entering student assessment marks • Computer literate (Ms Word, Excel, Power Point, Internet, Email) • Experience in compiling agendas, recording minutes and action lists to monitor and ensure follow-up of actions • Experience in navigating online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams COMPETENCIES • Technical/ professional knowledge and skill • Must be meticulous in attention to detail and have good report writing skills • Good writing, communication and presentation skills • Good interpersonal skills • Problem solving skills • Client service orientation • Ability to work under pressure and meet deadlines • Ability to uphold strict confidentiality KEY PERFORMANCE AREAS • Responsible for compiling class list, compare with official lists and supply staff with updated list • Monitor changes in student movement during the year • Coordinate and ensure the smooth running of academic programmes and accommodation of students in the program including arranging lecturer venues • Administration and input academic information (undergraduate assessment marks) into ITS and prepare management reports • Conduct student registration in the department and monitor performance (identifying poor performing students) • Administration of exemptions and recognition of prior learning • Administration and typing of undergraduate student exam reports • Administration of student records and files • Quality assurance for official university results (tests/examination) • Contribute to the overall development of SMU and actively improve institutional culture • Attend to student queries and conduct other duties as shall be allocated by the HOD Closing date: 20 March 2024 Applications through Employment Agencies will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vita, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr JS Mahlaola to the Human Resources Department, P.O Box 68, Medunsa, 0204. The applications may also be posted or hand delivered to (place in an application box): Human Resources Department, 5th floor, clinical pathology building, sefako makgatho health sciences university, molotlegi street, Ga-Rankuwa, or human resources department, p.o box, 68, medunsa, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-3906. The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make an appointment.
SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY ICT DEPARTMENT Sefako Makgatho Health Sciences University (SMU) is on a renewal path with exciting and unique opportunities to shape the training of medical and other health professionals, and scientists in general. We are on a vigorous campaign to attract top talent to join our exciting journey, as reflected in the opportunity below: ICT TECHNICIAN (1 post) Ref: 29/2024/KM/P10 The University is looking for an energetic individual who is passionate in the field of information communication and technology (ICT) who will provide first-line ICT Technician to the SMU community. The incumbent will ensure that the related technical support and administration thereof are provided and will further liaise with ICT staff and SMU community with regard to first line ICT Technical Services offering and support. He/She will report to Manager: Infrastructure Support Services and must meet the job requirements, competencies and be responsible for the key performance areas below: REQUIREMENTS • National Diploma in Information Communication Technology (ICT) or BSc Computer Science or related relevant qualification (NQF 6) • A+ & N+ Certification required and Security+ as an added advantage • At least 2-3 years’ working experience in Information Communication Technology Systems, Technical Support Services, Service desk Support • Experience with computer systems, LAN, WAN, Wi-Fi configuration & Microsoft Environment • Must have computer Skills (MS Office & Adobe suite of products) • Must have hands-on Hardware, Software and troubleshooting experience • Willingness to work shifts & under pressure, extended hours and standby hours • Valid South African Driver’s license COMPETENCIES • Technical/professional knowledge and skills • Excellent interpersonal, presentation and communication skills (written and spoken) • Excellent report writing skills • Personal impact, stature, and credibility with unquestionable integrity • Problem solving and analytical skills • Client service orientation • Ability to work in various teams • Ability to keep information confidential • Planning and organizational skills Committed and dedicated work ethos • Ability to work under pressure and meet deadlines KEY PERFORMANCE AREAS • Analyze and correct hardware and software incidents/ service requests and problems • Provide user support for the initial training on hardware and software implemented • Trouble shoot all network/hardware/software and ICT Service-related problems • Identify common problem areas experienced, to recommend corrective action • Work with vendor support contacts to resolve technical problems (Desktop/ Laptop computing equipment and software) • Ensure desktop/laptop computers interconnect seamlessly with diverse systems • Resolve problems by communicating with the user by telephone, email or attending the office • Report shortfalls in the parts inventory to Line manager • Document/ Register instances of hardware failure, repair, installation, and removal • Report any incidents that cannot be resolved to the line manager • Escalate any 3 Tier incidents and problems to the relevant support engineers • Communicate project status to the service desk; and ensure licensed distribution and installation of software • Maintenance of hardware, software and networking equipment in the office and laboratory environment • Assist with installation and repairs of systems in student labs, and any other areas that require attention and group work • Implement new technologies and conduct rollouts of new initiatives as indicated by the Line manager • Any other field related duties, tasks and projects as communicated by the line manager • Adherence to the University end user policies and standards Closing date: 20 March 2024 Applications from the employment agencies will not be considered. Typed applications (quoting the reference number) which should contain comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr KM Mothabela, to the Human Resources Department, P.O Box 68, Medunsa, 0204 or by e-mail at hr.recruitment7@smu.ac.za The applications may also be posted OR hand delivered to (put in an application box): Human Resources Department, 5th Floor, Clinical Pathology building, Sefako Makgatho Health Sciences University, Molotlegi street, Ga-Rankuwa, OR Human Resources Department, P.O Box, 68, MEDUNSA, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521 4433. The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make an appointment.
SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY SIBUSISO BENGU DEVELOPMENT PROGRAMME MANAGEMENT OFFICE SIBUSISO BENGU DEVELOPMENT PROGRAMME (SB-DP) Sefako Makgatho Health Sciences University (SMU) is on a renewal path with exciting and unique opportunities to shape the training of medical and other health professionals, and scientists in general. We are on a vigorous campaign to attract top talent to join our exciting journey, as reflected in the opportunities below. SENIOR ADMINISTRATIVE OFFICER (1 POST) (fixed-term contract appointment ending 31 March 2027) (secondment to DHET) Ref: 30/2024/MJM/DHET The incumbent will be responsible for supporting the implementation of a development programme providing the historically disadvantaged institution's (HDI) financial and administrative support to occupy a purposeful and sustainable position within a differentiated university system. The incumbent reports to the Deputy Director: Sibusiso Bengu Development Programme, Department of Higher Education and Training (DHET) and will furthermore meet the requirements and competencies as indicated and be responsible for the key performance areas listed below. REQUIREMENTS • A Bachelor’s Degree or national Diploma in Accounting, Finance or Public Administration • At least 3 to 5 years relevant administrative experience • Understanding of key stakeholders in the higher education sector • Knowledge of workflow coordination and events or project management • Knowledge and understanding of policy and regulatory frameworks governing higher education • Computer literate (Ms Word, Excel, Power Point, Internet, Email) COMPETENCIES • Technical/ professional knowledge and skill • Good interpersonal and communication skills • Good interpersonal skills • Problem solving skills • Excellent writing skills • Financial and Project Management • Client oriented • Committed • Teamwork • Integrity • Ability to work under pressure KEY PERFORMANCE AREAS • Administrative support for the Sibusiso Bengu Development Grant (SB-DG)
Closing date: 20 March 2023 Applications from employment agencies will not be considered. Typed applications (quoting the reference number) which should contain comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr MJ Mopai, to the Human Resources Department, P.O Box 68, Medunsa, 0204 or by e-mail at hr.recruitment6@smu.ac.za The applications may also be posted OR hand delivered to (placing in an application): Human Resources Department, 5th Floor, Clinical Pathology building, Sefako Makgatho Health Sciences University, Molotlegi street, Ga-Rankuwa, OR Human Resources Department, P.O Box, 68, MEDUNSA, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521 3624. The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make an appointment. SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY STUDENT AFFAIRS Sefako Makgatho Health Sciences University (SMU) is on a renewal path with exciting and unique opportunities to shape the training of medical and other health professionals, and scientists in general. We are on a vigorous campaign to attract top talent to join our exciting journey, as reflected in the opportunities below. SENIOR OFFICER: SPORTS (1 POST) Ref: 27/2024/BGM/P10 The University is looking for energetic individuals who will be responsible for coordinating and administering sports activities to contribute towards intellectual, physical, social, and leadership development of students. The incumbent will further actively participate in sports-related community development projects and assist in organizing sponsorships for individual athletes and sports clubs. He/She reports to Head: Sports and must meet the following requirements, competencies and be responsible for the following key performance areas and competencies below. REQUIREMENTS • Degree/Diploma in Sport Science / Sport Management or equivalent • At least three (3) years related experience • Experience with a background in sports administration or coordinating sports at an institution of higher learning will be an added advantage • Valid drivers’ license • Must be computer literate: MS Word, Excel, PowerPoint, Access/Database, Internet, e-mail COMPETENCIES • Technical/ professional knowledge and skill • Good writing and presentation skills • Building interpersonal relationships • Organisational and time management skills • Results focused • Quality orientation • Student / client focus • Confidentiality, tact and discretion when dealing with student information • Safety awareness • Report writing • Coaching • Stress tolerance KEY PERFORMANCE AREAS • Plan annual campus sports events, initiatives and programmes • Facilitate student participation in sporting events, initiatives and programmes • Coordinate usage of sporting facilities • Provide inputs to the procurement of sporting equipment • Liaise with relevant functions regarding sporting events • Maintain sports development activities database as well as the club membership database • Draft reports on student participation, club membership numbers including the compilation of reports for on and off campus sporting events • Arrange for information sessions on first aid and emergencies • Attend safety meetings and participate in SHE events, such as fire drills • Maintain a neat work environment to minimise safety hazards • Monitor signage and conduct spot checks of physical environment for safety hazards • Drive organisation's vehicles with license and with due care • Drafts sporting news for annual Student publication • Contribute to the overall development of SMU, and actively improve institutional culture • Perform any other duties assigned by the line manager Closing date: 20 March 2024 Applications from Employment Agency will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Ms BG Mbanjwa, to the Human Resources Department, P.O Box 68, Medunsa, 0204 or e-mail applications in MS Word and PDF format, to hr.recruitment5@smu.ac.za The applications may also be posted OR hand delivered to (place in the application box): Human Resources Department, 5th Floor, Clinical Pathology building, Sefako Makgatho Health Sciences University, Molotlegi Street, Garankuwa, OR Human Resources Department, P. O. Box 68, MEDUNSA, 0204. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-3071 The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The university reserves the right to make or not to make an appointment.
SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY DEPARTMENT OF COMMUNICATIONS AND MARKETING Sefako Makgatho Health Sciences University (SMU) is on a renewal path with exciting and unique opportunities to shape the training of medical and other health professionals, and scientists in general. We are on a vigorous campaign to attract top talent to join our exciting journey, as reflected in the opportunities below. SENIOR OFFICER: ALUMNI COORDINATION (1 POST) Ref: 20/2024/MJM/P10 The incumbent will be responsible for coordinating the formation of alumni committees, events and reunions, researching possible venues for events and reunions. He/She will also administrate fundraising documentation, maintains and updates alumni information on database, maintains alumni website content, coordinates with finance function for the payment of service providers, executes planned and approved projects, monitoring budget, drafts project evaluation reports and effectively providing support to the department in pursuit of its strategic and operational goals and objectives. The successful incumbent will report to the Director: Communications and Marketing and must meet the requirements, competencies and be responsible for the following key performance areas below. REQUIREMENTS • Diploma/Degree in Marketing Management / Communications • Three (3) years’ relevant experience in a tertiary environment • Demonstration of innovation in the discipline will be an added advantage • Evidence of participation in community project or community related activities • Proven ability to navigate online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams with requisite proficiency • Computer literacy, with a sound knowledge of MS Word, MS Excel, Internet and competency of ITS COMPETENCIES • Technical/Professional knowledge and skill • Relationship Management • Communication • Group Facilitation • Decision Making • Work Management • Public Speaking • Reporting • Networking • Coaching • Selling • Contract Compliance • Stress Management • Providing Feedback • Stakeholder Liaison • Customer Orientation KEY PERFORMANCE AREAS • Coordinates the formation of alumni committees • Coordinates alumni events and reunions • Compiling fundraising forms for distribution during reunions • Reconciling collected funds with relevant documentation • Handing over funds and documentation to Finance Department • Identifying key alumni members for Committee positions • Coordinating Committee meetings • Maintains and updates alumni information on database • Provides feedback to stakeholders regarding alumni events • Maintains alumni website content • Provides input into department operational budget regarding alumni events and monitors adherence to departmental budget • Drafting content for reunion material and compiling reunion booklets/packs • Researching possible venues for events and reunions • Sourcing approved service providers e.g. caterers, photographers, etc. • Provides members with correct banking details • Liaising with Finance function to confirm payments have been paid to correct entity • Coordinates with Finance function for the payment of service providers • Executes planned and approved projects • Coordinating communication with all stakeholders • Preparing meeting documents and/or packs and distributing to members • Updating meeting documents and maintaining filing records • Addresses alumni queries and escalates complex queries to leadership • Remains abreast with SHE policy and procedures • Contribute to the overall development of SMU, and actively promote institutional culture • Any other duties assigned by the Line Manager Closing date: 20 March 2024 Applications from Employment Agency will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr MJ Mopai, to the Human Resources Department, P.O Box 68, Medunsa, 0204 or e-mail applications in MS Word and PDF format, to hr.recruitment6@smu.ac.za The applications may also be posted OR hand delivered to (place in the application box): Human Resources Department, 5th Floor, Clinical Pathology building, Sefako Makgatho Health Sciences University, Molotlegi Street, Garankuwa, OR Human Resources Department, P. O. Box 68, MEDUNSA, 0204. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-3624 The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The university reserves the right to make or not to make an appointment
SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY DEPARTMENT OF COMMUNICATIONS AND MARKETING Sefako Makgatho Health Sciences University (SMU) is on a renewal path with exciting and unique opportunities to shape the training of medical and other health professionals, and scientists in general. We are on a vigorous campaign to attract top talent to join our exciting journey, as reflected in the opportunities below: SENIOR OFFICER: CONVOCATION ADMINISTRATION (1 POST) Ref: 21/2024/MJM/P10 The incumbent will be responsible for participating in the planning of a calendar of institutional events and institution’s convocation events, maintains communication with members of the Convocation, coordinating and administering scheduled meetings, preparing and administrating scheduled elections, executes governance committee secretariat duties, performs records and information management duties. He/She will execute planned and approved projects, processes payments relating to convocation events and effectively providing support to the department in pursuit of its strategic and operational goals and objectives. The successful incumbent will report to the Director: Communications and Marketing and must meet the requirements, competencies and be responsible for the following key performance areas below. REQUIREMENTS • Diploma/Degree in Marketing Management / Communications • Three (3) years’ relevant experience in a tertiary environment • Demonstration of innovation in the discipline will be an added advantage • Evidence of participation in community project or community related activities • Proven ability to navigate online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams with requisite proficiency • Computer literacy, with a sound knowledge of MS Word, MS Excel and Internet COMPETENCIES • Technical/Professional knowledge and skill • Relationship Management • Communication • Group Facilitation • Decision Making • Work Management • Public Speaking • Reporting • Networking • Coaching • Selling • Contract Compliance • Stress Management • Providing Feedback • Stakeholder Liaison • Customer Orientation KEY PERFORMANCE AREAS • Coordinates and participates in the institution’s Convocation events • Participating in the planning of a calendar of institutional events • Preparing for and administrating the annual general meeting of the Convocation • Preparing and administrating elections • Arranging and administrating special general meetings of the Convocation • Assisting with the preparation of the Annual Calendar of meetings for Statutory Bodies and Principal committees • Collaborates with the Governance and Records function in the Registrar’s Office regarding Committee meeting standards, legislation and requirements • Facilitating for agenda items prior to meetings and compiling a draft agenda with items received • Co-ordinating logistical arrangements for meetings (venue, catering, equipment & table documents) • Distributing the agenda, minutes of previous meeting and supporting documents to members • Attending meetings and drafting minutes according to the standards • Preparing action list after the meeting and communicating the required actions to those responsible for implementation • Provided administrative assistance for Convocation representatives of the Council • Updating and maintaining lists and databases of members • Arranging for the update of websites and other media • Disseminating information on the Convocation, projects, elections, and alumni • Maintains a Convocation database of statutory documents, strategic and operational plans, meeting documents, resolutions etc. • Maintaining Committee membership and distribution lists on the institution’s approved technology platform • Maintaining the Committee terms of reference on the institution’s approved technology platform • Identifying and source replacements for vacancies • Drafting amendments to Committee Charters and membership • Maintaining Committee records by providing copies to approved recipients and archiving Committee documentation • Assisting with the ceremonial aspects of Graduation Ceremonies • Resolves simple queries/questions by members of Committees • Executes planned and approved projects • Coordinates with Finance function for the payment of service providers • Remains abreast with SHE policy and procedures • Contribute to the overall development of SMU, and actively promote institutional culture • Any other duties assigned by the Line Manager Closing date: 20 March 2024 Applications from Employment Agency will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr MJ Mopai, to the Human Resources Department, P.O Box 68, Medunsa, 0204 or e-mail applications in MS Word and PDF format, to hr.recruitment6@smu.ac.za The applications may also be posted OR hand delivered to (place in the application box): Human Resources Department, 5th Floor, Clinical Pathology building, Sefako Makgatho Health Sciences University, Molotlegi Street, Garankuwa, OR Human Resources Department, P. O. Box 68, MEDUNSA, 0204. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-3624 The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The university reserves the right to make or not to make an appointment. SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY DEPARTMENT OF BUILT ENVIRONMENT Sefako Makgatho Health Sciences University (SMU) is on a renewal path with exciting and unique opportunities to shape the training of medical and other health professionals, and scientists in general. We are on a vigorous campaign to attract top talent to join our exciting journey, as reflected in the opportunities below. SECRETARY (1 POST) Ref: 25/2024/RM/P11 The department is looking for an energetic person who will be responsible for administrative and secretarial services of the Department. He/She will be reporting to the Director: Built Environment, and must meet the requirements and be responsible for the following competencies and key performance areas below: REQUIREMENTS • Three (3) year Secretarial or Office Administration qualification • Three (3) years’ experience as secretary • Experience in compiling agendas, recording minutes and action lists to monitor and ensure follow-up of actions • Sound working knowledge and experience of Ms Word, Ms Excel and MS PowerPoint and Internet • Ability to navigate online platforms such as Blackboard, Zoom and Microsoft Teams COMPETENCIES • Technical/professional knowledge and skill • Organizational and time management skills • Results and quality orientation • Written and oral communication skills • Ability to work independently and as a team member • Confidentiality, tact, and discretion when dealing with student information • Good writing, communication, and presentation skills • Good interpersonal skills • Problem solving skills • Client service orientation • Good telephone etiquette and human relations skills KEY PERFORMANCE AREAS • Secretarial support to the Director • Financial administration of the office (budget tracking, stationery orders, etc.) • Planning and organizing departmental meetings • Set up venues for events including meetings, workshops, trainings etc. • Manage the procurement of items necessary for the effective running of the Director’s office • Typing all correspondence and reports (monthly, quarterly, yearly) • Handling all incoming mail and other materials • Maintain a secure system for storing/filling and retrieving information • Administration of transport claims in the Department • Act as a client/student liaison • Submission of documents to relevant SMU stakeholders • Contribute to the overall objectives of SMU and actively improve institutional culture • Perform any other duties as assigned by the Director Closing Date: 20 March 2024 Applications from the employment agencies will not be considered. Typed applications (quoting the reference number) which should contain comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr TR Moletsane, to the Human Resources Department, P.O Box 68, Medunsa, 0204 or by e-mail at hr.recruitment4@smu.ac.za The applications may also be posted OR hand delivered to (place in an application box): Human Resources Department, 5th Floor, Clinical Pathology building, Sefako Makgatho Health Sciences University, Molotlegi street, Ga-Rankuwa, OR Human Resources Department, P.O Box, 68, MEDUNSA, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-4774. The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make an appointment.
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