SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY (SMU)
DEPARTMENT OF LIBRARY AND INFORMATION SERVICES Sefako Makgatho Health Sciences University (SMU) offers professional health sciences training and education in a range of fields through excellence in teaching, learning, innovative research and community engagement. SMU is situated in Ga-Rankuwa (North of Pretoria) and the below position is currently available. LIBRARIAN: CATALOGUING (1 POST) Ref: 45/2023/JSM/P8 The University is looking for a vibrant individual who will be required to catalogue all Library information resources in the Department of Library and Information Services. The incumbent reports to the Senior Librarian: Technical Services and will furthermore meet the requirements and competencies as indicated and be responsible for the key performance areas listed below. REQUIREMENTS • A Degree in Library and Information Sciences • An Honours Degree in Library Science is an added advantage • At least five (5) years working experience as a Librarian in a Higher Education environment • Demonstrable understanding of Cataloguing • Computer literate (Ms Word, Excel, Power Point, Internet, Email) • Experience in navigating online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams COMPETENCIES • Technical/professional and skill • Quality commitment • Good planning & organizing skills • Good interpersonal and relationship building skills • Good Communication skills (written and verbal) • Adaptability • Contributing to team success • Client/student service oriented • Continuous learning • Safety awareness Pretoria News, 14 June 2023 • Ability to maintain strict confidentiality • Problem solving skills • Time management skills KEY PERFORMANCE AREAS • Original Cataloguing of resources on OCLC • Copy cataloguing of records onto ALMA • Adding of item records to Bibliographic records and verification of authority records • Adding of holdings onto OCLC • Assigning of subject headings using LCSH and MESH • Classification using NLM and LCC • Ensure data integrity • Assist in coordinating the stock taking process • Weed collection regularly to ensure relevance and up-datedness of collections • Assist in overseeing and managing shelving and shelf- reading functions • Participate in new policy development and the update of existing policies and procedures • Keep abreast of latest developments in own discipline and needs of the institution • Develop relevant reports as and when required • Participate in the recruitment and selection of Student Assistants • Take responsibility for Student Assistants induction in the section • Contribute to quality assurance through attendance of appropriate committee meetings including capturing of minutes and writing reports pertaining to these meetings • Actively improve institutional culture • Contribute to the overall development of SMU and actively promote institutional culture • Any other duties assigned by the Line Manager Closing date: 5 July 2023 Applications from the employment agencies will not be considered. Typed applications (quoting the reference number) which should contain comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr. JS Mahlaola, to the Human Resources Department, P.O Box 68, Medunsa, 0204 or by e-mail at hr.recruitment3@smu.ac.za Applications may also be posted OR hand delivered to (place in an application box): Human Resources Department, 5th Floor, Clinical Pathology building, Sefako Makgatho Health Sciences University, Molotlegi street, Ga-Rankuwa, OR Human Resources Department, P.O Box, 68, MEDUNSA, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-3906. The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make any appointment.
SCHOOL OF MEDICINE DEPARTMENT OF PHARMACOLOGY AND THERAPEUTICS Sefako Makgatho Health Sciences University (SMU) offers professional health sciences training and education in a range of fields through excellence in teaching, learning, innovative research, and community engagement. SMU is situated in Ga- Rankuwa (North of Pretoria) and the following position is currently available: ADMINISTRATION OFFICER (1 POST) Ref: 41/2023/JSMP12 The University is looking for a dynamic and energetic individual with meticulous attention to detail who will support/assist the HOD of Pharmacology and Therapeutics with the daily administration, maintenance and coordination of the department’s functions and responsibilities, for high-performance and student support. The incumbent reports to the HOD, and will furthermore meet the requirements and be responsible for the key performance areas and competencies listed below: REQUIREMENTS • Matric/Grade 12 • Three (3) year diploma or degree in Office Management/ Office Administration or Records Management and Archiving • At least three (3) years relevant experience in office or committee administration • Experience in compiling agendas, recording minutes and action lists to monitor and ensure follow-up of actions • Must have a good working knowledge of the ITS system for entering student assessment marks • Computer literate (Ms Word, Excel, Power Point, Internet, Email) • Experience in navigating online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams COMPETENCIES • Technical/professional knowledge and skill • Good communication and interpersonal skills • Good writing and presentation skills • Ability to maintain strict confidentiality • Client service orientation • Meticulous attention to detail • Ability to work under pressure • Excellent Coaching and mentoring skills • Problem solving Skills • Professional and ethical standards, personal impact, stature, and credibility • Building strategic alliances and partnerships • Aligning performance to success • Facilitating change • A team player KEY PERFORMANCE AREAS • Responsible for compiling class list, compare with official lists and supply staff with updated list • Monitor changes in student movement during the year • Coordinate and ensure the smooth running of academic programmes and accommodation of students in the program including arranging lecturer venues • Administration and input academic information (undergraduate assessment marks) into ITS and prepare management reports • Conduct student registration in the department and monitor performance (identifying poor performing students) • Administration of exemptions and recognition of prior learning • Administration and typing of undergraduate student exam reports • Administration of student records and files • Quality assurance for official university results (tests/examination) • Actively improve institutional culture • Contribute to the overall development of SMU • Attend to student queries and conduct other duties as shall be allocated by the HOD Closing date: 5 July 2023 Applications through Employment Agencies will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vita, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr JS Mahlaola to the Human Resources Department, P.O Box 68, Medunsa, 0204 or by e-mail at hr.recruitment3@smu.ac.za THE APPLICATIONS MAY BE HAND DELIVERED TO (PLACE IN AN APPLICATION BOX): HUMAN RESOURCES DEPARTMENT, 5TH FLOOR, CLINICAL PATHOLOGY BUILDING, SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY, MOLOTLEGI STREET, GA- RANKUWA, OR HUMAN RESOURCES DEPARTMENT, P.O BOX, 68, MEDUNSA, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-3906. The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make an appointment.
SCHOOL OF MEDICINE OFFICE OF THE DEAN Sefako Makgatho Health Sciences University (SMU) offers professional health sciences training and education in a range of fields through excellence in teaching, learning, innovative research, and community engagement. SMU is situated in Ga- Rankuwa (North of Pretoria) and the following position is currently available: ADMINISTRATIVE OFFICER (1 POST) Ref: 37/2022/JSMP12 The Office of the Dean in the School of Medicine (SOM) is looking for a dynamic and energetic individual with meticulous attention to detail who will support/assist the Office of the Dean with the daily administration, maintenance and coordination of the School’s functions and responsibilities, for high performance and student support. The incumbent reports to the Dean, and will furthermore meet the requirements and be responsible for the key performance areas and competencies listed below: REQUIREMENTS • Matric/Grade 12 • Three (3) year diploma or degree in Office Management/ Office Administration or Records Management and Archiving • At least three (3) years relevant experience in office or committee administration • Experience in compiling agendas, recording minutes and action lists to monitor and ensure follow-up of actions • Must have a good working knowledge of the ITS system for entering student assessment marks • Computer literate (Ms Word, Excel, Power Point, Internet, Email) • Experience in navigating online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams COMPETENCIES • Technical/professional knowledge and skill • Good communication and interpersonal skills • Good writing and presentation skills • Ability to maintain strict confidentiality • Client service orientation • Meticulous attention to detail • Ability to work under pressure • Excellent Coaching and mentoring skills • Problem solving Skills • Professional and ethical standards, personal impact, stature, and credibility • Building strategic alliances and partnerships • Aligning performance to success • Facilitating change • A team player KEY PERFORMANCE AREAS • Provide administrative support in regard to diary management; coordination of meetings; and documentation, maintenance of an effective filing system and ensuring the overall efficiency of the Office • Attend to student queries, maintaining a polite and professional manner and provide the necessary feedback, and coordinate the liaison between School/departments/sections • Provide administrative support to both undergraduate and post-graduate programmes and assist UG and PG student with Online Blackboard, Collaborate challenges • Coordinate SOM meetings and compile meeting agendas, minutes and action lists of various meetings, to monitor and ensure the necessary follow-up • Arrange attestation ceremonies, liaise with sponsors, and prepare all material for attestation ceremonies • Providing Administration assistance to the Principal Administration Officer of the School of Medicine (SOM) with SREC and other SOM Committees identified by the Dean • Compile and prepare budgets for the School from SMU source funding; maintain and reconcile vendor accounts; submit purchase orders and ensure that procurement processes and procedures are followed correctly • Ensure that all necessary documentation relating to SMU travel has been completed and Submitted • Compile reports for the Dean for the various School and Senate Committees, and ensure these are done timely • Assist with compilation of selection lists and registration process that are required • Perform internet searches to access relevant information • Set up online meetings using Blackboard Collaborate, Zoom, and Microsoft Teams for the Dean and for departmental meetings, and organise and coordinate all logistical aspects related to events, including workshops, meetings, conferences, seminars, etc • Assist with the compilation of the academic timetable and responsible for the lecture hall Allocations • Provide administration support for the Clinical Manager and the Principal Administrative Officer in the Office of the Dean • Plan, organise and manage own time and workload effectively to ensure deadlines are met • Contribute to the overall development of SMU and actively improve institutional culture • Conduct other duties as shall be allocated by the Dean Closing date: 5 July 2023 Applications through Employment Agencies will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vita, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr JS Mahlaola to the Human Resources Department, P.O Box 68, Medunsa, 0204 or by e-mail at hr.recruitment3@smu.ac.za APPLICATIONS MAY ALSO BE HAND DELIVERED TO (PLACE IN AN APPLICATION BOX): HUMAN RESOURCES DEPARTMENT, 5TH FLOOR, CLINICAL PATHOLOGY BUILDING, SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY, MOLOTLEGI STREET, GA- RANKUWA, OR HUMAN RESOURCES DEPARTMENT, P.O BOX, 68, MEDUNSA, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-3906. The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make an appointment.
INSTITUTIONAL SUPPORT DEPARTMENT OF GROUNDS MAINTENANCE Sefako Makgatho Health Sciences University (SMU) is a professional institution that offers professional health sciences training and education in a range of fields through excellence in teaching, learning, innovative research and community engagement. SMU is situated in Ga-Rankuwa (North of Pretoria) and the following position(s) is/are currently available. MACHINE OPERATOR (2 POSTS) - GA-RANKUWA MACHINE OPERATOR (1 POST) - JUBILEE Ref: 77/2021/BGM/P14 The University is looking for an energetic individuals who enjoys working in the outdoors, who will be responsible for daily garden and grounds maintenance operations. The incumbents must be hardworking and self-motivated individuals who will render efficient services through maintenance and development of gardens and grounds. The incumbents will report to the Head of Department: Grounds Maintenance and must meet the requirements, competencies and be responsible for the key performance areas listed below. REQUIREMENTS Basic Adult Education / Secondary Education (minimum of Standard 6/ Grade 8) and ability to read and write Machine Operator certificate Minimum of one (1) year’s relevant experience working with machinery such as brush cutter, push mower, ride on mower, chainsaw and other in horticultural machinery and equipment Proven experience working with power machinery Must have acceptable knowledge of Horticultural equipment Must have a keen interest in gardening work and machine operations Experience in working with variety of equipment and tools which require physical labour and working outdoors Willingness to work under adverse conditions as well as working with chemicals that are poisonous/ toxic Be willing to work overtime, including Saturdays, Sundays and during emergencies situations as and when required COMPETENCIES Good Gardening skills Ability to communicate as well as the willingness to work individually and with a team Must be performance driven Ability to work without constant supervision Good problem solving skills Attention to detail Stakeholder engagement and client service orientation Results focused KEY PERFORMANCE AREAS Maintain and clean gardens and grounds
Contribute to the overall development of SMU and actively improve institutional culture Carry any other duties as assigned by the Line Manager Closing date: 5 July 2023 Applications through Employment Agencies will not be considered. Typed applications (quoting the reference number) which should contain comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Ms BG Mbanjwa, to the Human Resources Department, P.O Box 68, Medunsa, 0204. Applications must be hand delivered to (place in an application box): Human Resources Department, 5th Floor, Clinical Pathology building, Sefako Makgatho Health Sciences University, Molotlegi Street, Garankuwa, OR Human Resources Department, P. O. Box 68, MEDUNSA, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-3071. The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make an appointment.
RESEARCH AND INNOVATION DIRECTORATE OFFICE OF THE DIRECTOR Sefako Makgatho Health Sciences University (SMU) offers professional health sciences training and education in a range of fields through excellence in teaching, learning, innovative research and community engagement. SMU is situated in Ga- Rankuwa (North of Pretoria) and the following position is currently available: SECRETARY (1 POST) Ref: 72/2020/MJM/P11 The University is looking for an energetic individual who will be responsible for the day-to-day activities required for the smooth running of the Research and Innovation Directorate through provision of a proactive secretarial and administrative service. He/She will perform various duties such as receptionist, diary management, filing, attending to student queries, organizing departmental meetings, taking minutes, replenishing supplies, ordering of equipment, administering petty cash, controlling budget, courier liaison, managing travel bookings, community engagement and other administrative duties as assigned. The incumbent reports to the Director: Research and Innovation and will furthermore meet the requirements and competencies as indicated and be responsible for the key performance areas listed below. REQUIREMENTS • Matric (Grade 12) • Three (3) year Diploma or Degree in Secretarial/Office Administration/Management Assistant qualification • At least three (3) to five (5) years working experience as a Secretary • Relevant experience in a higher education environment within an academic department dealing with academic programmes administration, student records and procurement administration will be an added advantage • Experience in compiling agendas and recording minutes • Computer literate (Word-processing, Power Point, Excel, Internet & E-mail and E-learning System) • Willingness to work beyond normal working hours when needed. COMPETENCIES • Meticulous attention to detail and commitment to high standard of work • Good interpersonal and communication skills • Good report writing skills • Planning and organizational skills • Integrity and confidentiality • Problem solving and analytical skills • Client service orientation • Teamwork • Ability to keep information confidential • Committed and dedicated work ethos • Ability to work under pressure and meet deadlines KEY PERFORMANCE AREAS • Provide secretarial support to the department and the Director (diary management) • Financial Administration of the office (budget tracking, procurement, etc.) • Planning and organizing departmental meetings • Set up venues for events including meetings, workshops, trainings etc. • Typing all correspondence and reports (monthly, quarterly and yearly) • Manage the procurement of items necessary for the effective running of the academic and service duties of the department • Provide administrative support to staff in the department • Taking minutes in staff and departmental meetings • Handling all incoming mail and other materials • Maintain a secure system for storing/filling and retrieving information • Processing of leave forms and transport claims within the Department • Submission of documents to relevant departments • Contribute to the overall development of SMU, and actively promote institutional culture • Any other duties assigned by the Director Closing date: 5 July 2023 Applications from the employment agencies will not be considered. Typed applications (quoting the reference number) which should contain comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr MJ Mopai, to the Human Resources Department, P.O Box 68, Medunsa, 0204 or by e-mail at hr.recruitment6@smu.ac.za Applications may also be posted OR hand delivered to (placing in an application box): Human Resources Department, 5th Floor, Clinical Pathology building, Sefako Makgatho Health Sciences University, Molotlegi street, Ga-Rankuwa, OR Human Resources Department, P.O Box, 68, MEDUNSA, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521 3624. The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make an appointment.
SCHOOL OF MEDICINE DEPARTMENT OF OTORHINOLARYNGOLOGY (ENT) Sefako Makgatho Health Sciences University (SMU) offers professional health sciences training and education in a range of fields through excellence in teaching, learning, innovative research, and community engagement. SMU is situated in Ga- Rankuwa (North of Pretoria) and the following position is currently available: SECRETARY (1 POST) Ref: 40/2023/JSM/P12 The University is looking for a dynamic and energetic individual with meticulous attention to detail who will support/assist the HOD of Otorhinolaryngology with the daily secretarial, administration, maintenance and coordination of the department’s functions and responsibilities, for high-performance and student support. The incumbent reports to the HOD: Otorhinolaryngology, and will furthermore meet the requirements and be responsible for the key performance areas and competencies listed below: REQUIREMENTS • Matric/Grade 12 • Three (3) year Secretarial or Office Administration qualification • At least three (3) to five (5) years working experience as a Secretary • Experience in compiling agendas, recording minutes and action lists to monitor and ensure follow-up of actions • Computer literate (Microsoft Word, Excel, Power Point, Internet, Email) • Experience in navigating online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams COMPETENCIES • Technical/professional knowledge and skill • Good communication and interpersonal skills • Good writing and presentation skills • Ability to maintain strict confidentiality • Client service orientation • Meticulous attention to detail • Ability to work under pressure • Excellent Coaching and mentoring skills • Problem solving Skills • Professional and ethical standards, personal impact, stature, and credibility • Building strategic alliances and partnerships • Aligning performance to success • Facilitating change • A team player KEY PERFORMANCE AREAS • Secretarial support to the HOD (diary management) • Financial Administration of the office (budget tracking, stationery orders, etc.) • Planning and organizing departmental meetings • Set up venues for classes; meetings etc. electronically • Typing all correspondence and reports (monthly, quarterly, yearly), including test/exam papers and timetables, as well as PowerPoint slides for lectures and conferences • Manage the procurement of items necessary for the effective running of the academic and service duties of the department • Provide administrative support to staff in the department • Taking minutes in staff meetings, including typing out agenda, and any logistical arrangements required for the efficiency of the meeting • Handling all incoming mail, and other materials, including coordinating the maintenance of office equipment • Maintain a secure system for storing/filling and retrieving information • Administration of leave forms and transport claims in the Department • Recording and entering of student marks on ITS system • Maintain stock levels of hard copy course information and material, including the formatting and updating of on-line course brochures, etc. • Assist in the front office/reception as required, and manage front office calls, etc. • Actively improve institutional culture • Contribute to the overall development of SMU and actively promote institutional culture • Any other duties assigned by the HOD/ Line Manager Closing date: 5 July 2023 Applications through Employment Agencies will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vita, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr JS Mahlaola to the Human Resources Department, P.O Box 68, Medunsa, 0204 or by e-mail at hr.recruitment3@smu.ac.za APPLICATIONS MAY ALSO BE HAND DELIVERED TO (PLACE IN AN APPLICATION BOX): HUMAN RESOURCES DEPARTMENT, 5TH FLOOR, CLINICAL PATHOLOGY BUILDING, SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY, MOLOTLEGI STREET, GA- RANKUWA, OR HUMAN RESOURCES DEPARTMENT, P.O BOX, 68, MEDUNSA, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-3906. The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make an appointment.
RESEARCH AND INNOVATION DIRECTORATE TECHNOLOGY TRANSFER OFFICE (TTO) Sefako Makgatho Health Sciences University (SMU) offers professional health sciences training and education in a range of fields through excellence in teaching, learning, innovative research and community engagement. SMU is situated in Ga- Rankuwa (North of Pretoria) and the following position is currently available: ADMINISTRATIVE OFFICER (1 POST) (3-YEAR FIXED TERM CONTRACT) Ref: 43/2022/MJM/TTO Globally, economic growth is attributed to full exploitation of Intellectual Property (IP) emanating from the University based research. In recognition of IP’s contribution towards economic growth, the Department of Science and Technology established National Intellectual Property Management Office (NIPMO) to provide assistance to public institutions for the establishment of Technology Transfer Office (TTO). Accordingly, SMU, informed by national priorities on the impact of research and innovation, has established Technology Transfer Office with the mandate to identify, record, protect and eventually commercialize intellectual property emanating from research within SMU. This office is looking for an incumbent who will provide administrative and secretarial support to SMU innovation ecosystem (comprising Technology Transfer Office and Centre for Entrepreneurship Rapid Incubator-CfERI), ensuring the smooth running of all activities of the TTO and CfERI. The incumbent will report to the Manager: TTO and will furthermore meet the requirements and competencies as indicated and be responsible for the key performance areas listed below. MINIMUM REQUIREMENTS • Matric (Grade 12) • Three (3) year Diploma or Degree in Office Management/Administration/Records Management and Archiving/Management Assistant • At least two (2) years’ experience in office administration • Relevant experience in higher education environment within an academic department dealing with academic programmes administration, student records and procurement administration will be an added advantage • Experience in compiling agendas and recording minutes • Ability to collect, record and safe keeping of records • Computer literate (Word-processing, Power Point, Excel, Internet & E-mail and E-learning System) • Experience in navigating online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams COMPETENCIES • Meticulous attention to detail and commitment to high standard of work • Good interpersonal and communication skills • Good report writing skills • Planning and organizational skills • Integrity and confidentiality • Problem solving and analytical skills • Client service orientation • Teamwork • Ability to keep information confidential • Committed and dedicated work ethos • Ability to work under pressure and meet deadlines KEY PERFORMANCE AREAS • Provide administrative support for the execution of the program of the TTO and CfERI • Responsible for financial administration relevant to the TTO and CfERI including preparing procurement documents, tracking requisitions, expenditure and payments, preparing of reports and maintaining a document management system both manual and electronic. • Liaise with all relevant stakeholders internal and external to the Offices and keep records on all relevant matters, including financial records for auditing purposes • Maintain confidentiality in the handling of all staff, student and other data files • Contribute to the overall development of SMU, and actively promote institutional culture • Any other duties assigned by Line Manager and/or Director Closing date: 5 July 2023 All-inclusive salary package: R176 550.00 per annum Applications from the employment agencies will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr MJ Mopai, to the Human Resources Department, P.O Box 68, Medunsa, 0204 or by e-mail at hr.recruitment6@smu.ac.za The applications may also be posted OR hand delivered to (place in an application box): Human Resources Department, 5th Floor, Clinical Pathology building, Sefako Makgatho Health Sciences University, Molotlegi street, Ga-Rankuwa, OR Human Resources Department, P.O Box, 68, MEDUNSA, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-3624. The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make an appointment. OFFICE OF THE DEPUTY VICE CHANCELLOR INTERNATIONALISATION DIRECTORATE Sefako Makgatho Health Sciences University (SMU) is a professional institution that offers professional health sciences training and education in a range of fields through excellence in teaching, learning, innovative research, and community engagement. SMU is situated in Ga-Rankuwa (North of Pretoria) and the following position is currently available: ADMINISTRATIVE OFFICER (1 POST) Ref: 37 /2023/RM/P12 The University is looking for an energetic individual who will perform day-to-day activities required for the smooth running of the Directorate Internationalisation through provision of effective administrative and secretarial services. He/She will perform various duties such as filing, organizing departmental meetings, taking minutes, replenishing supplies, ordering of equipment, administering petty cash, and controlling budget, courier liaison, managing travel bookings, community engagement and other administrative duties as assigned. The incumbent reports to the Director: Internationalisation and must meet the requirements, competencies and be responsible for the key performance areas below. REQUIREMENTS: • Three (3) year diploma or degree in Office management/administration • At least three (3) years relevant experience in Office administration • Experience working in an International Office will be an added advantage • Experience in compiling agendas, recording minutes and action lists to monitor and ensure follow-up of actions • Computer literate (Ms Word, Excel, Power Point, internet, email, and experience in navigating online platforms such as Zoom and Microsoft Teams COMPETENCIES: • Technical/professional knowledge and skill • Organizational and time management skills • Results and quality orientation • Written and oral communication skills • Ability to work independently and as a team member • Confidentiality, tact and discretion when dealing with student information • Good written and verbal communication skills • Good interpersonal skills • Problem solving skills • Client service orientation KEY PERFORMANCE AREAS • Organise and co-ordinate all logistical aspects related to all events including hosting international visitors, workshops, meetings, conferences, seminars • Prepare agendas, minute-taking, and follow-up on decisions • Maintain and reconcile vendor accounts • Communicate with all vendors regarding outstanding deliveries and payment procedure • Liaise with creditors regarding queries and follow up on invoices for payment • Ordering stationary and maintaining stock required for the Directorate • Implement and maintain a relevant document management filing system within the Directorate • Receive purchase order requests from relevant parties and ensure that all quests are signed off by the designated signatories and obtain approval • Ensure that all new and existing assets are appropriately recorded, registered and maintained • Record asset stock count checks every three months by matching up purchase order number, asset number and serial number • Assist with co-ordination of site visits by stakeholders • Ensure that all necessary documentation relating to SMU travel has been completed and submitted • Co-ordinate liaison between schools/ departments / sections • Respond to student / staff / visitor queries • Develop relevant reports as and when required • Communicate and consult with relevant stakeholders • Record changes in international student movement during the year • Administration of international student records and files • Contribute to the overall development of SMU and actively improve institutional culture • Attend to student queries and conduct other duties as shall be allocated by the Director Closing date: 5 July 2023 Applications through Employment Agencies will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vita, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr TR Moletsane to the Human Resources Department, P.O Box 68, Medunsa, 0204, or by email at hr.recruitment4@smu.ac.za APPLICATIONS MAY ALSO BE HAND DELIVERED TO (PLACE IN AN APPLICATION BOX): Human Resources Department, 5th Floor, Clinical Pathology Building, Sefako Makgatho Health Sciences University, Molotlegi Street, Ga-Rankuwa, Or Human Resources Department, P.O Box, 68, Medunsa, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-4774. The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make an appointment.
OFFICE OF REGISTRAR Sefako Makgatho Health Sciences University (SMU) offers professional health sciences training and education in a range of fields through excellence in teaching, learning, innovative research, and community engagement. SMU is situated in Ga-Rankuwa (North of Pretoria) and the below position is currently available. HEAD: ASSESSMENT & CERTIFICATION (1 POST) Ref: 22/2023/RM/P8 The University is looking for an energetic individual who will be responsible for leading the assessment and certification functions of the University, managing, and supporting the examinations team, and ensuring examinations are delivered to the highest standard in line with University’s institutional rules and statutory requirements. As Head of Assessment and Certification, the incumbent will be responsible for developing and implementing the strategy for assessment and certification; provide operational leadership to the Unit and deliver a professional, service-led provision across all aspects of the University examination and certification administration, thereby ensuring that examinations are subject to rigorous quality assurance and meet the statutory requirements. He/she will report to the Deputy Registrar: Academic Administration and must meet the requirements and competencies and will be responsible for the key performance areas below. REQUIREMENTS • An Honours Degree or any qualification at NQF level 8 • At least ten (10) years relevant experience in academic administration functions, particularly assessment management and administration functions, and five (5) of which should have been in a Unit/Department leadership role within assessment and/or certification. • Experience in ITS or a related student assessment management system • Sound understanding of University assessment and certification policies, regulatory environment, and processes. • Knowledge of Higher Education legislative and regulatory requirements with implications for assessment and certification functions. • Relevant experience in managing staff and working in a customer service environment. • Sound knowledge of national Higher Education Policy and regulatory environment. • Computer literate in Ms Word, Excel, PowerPoint, Access/Database, Internet, Email, ITS Integrator 4.1 COMPETENCIES • Technical/professional knowledge and skill • Planning and organizing skills • Initiator and have attention to detail • Verbal and written communication skills • Customer service oriented • People and project management skills • Time management skills • Ability to Multitask • Professionalism • Ability to monitor and evaluate business processes for improvement • Confidentiality, reliability, and integrity • Analytical and Statistical skills KEY PERFORMANCE AREAS • Provide strategic and operational leadership to the Assessment and Certification Unit and deliver a professional, service-led provision across all aspects the University assessment administration and certification function • Ensure the Assessment function is conducted in line with University Rules and policies, and where applicable, meets the statutory requirements of the relevant professional bodies • Keep up to date with changes to regulations and best practice in the context of University assessment, and to provide guidance to the relevant University Committees charged with a responsibility to oversee the assessment function • Oversee the organisation, management, and administration of all the University examinations and to ensure the examinations are delivered to the highest professional standards and are subject to rigorous quality assurance • Ensure the Unit is efficiently and effectively resourced, with an effective staffing Ensure proper processing of all the University examinations • Co-ordinate University examinations and providing all the necessary logistics and materials • Ensure that standards and procedures of the University examinations are maintained; and advise the Registrar on developments and innovative ideas in the field of Health Science education and assessment • Lead, manage and motivate the Assessment and Certification Unit to optimise their performance • Lead the work of the Assessment and Certification Unit, including setting priorities for the team and individual team members, conducting appraisals, providing day-to-day guidance and support • Manage the Unit’s allocated budget; and other physical resources • Represent the Unit in the development and delivery of ICT systems, making sure they are fit for purpose and satisfy the requirements of Unit staff and academic staff • Ensure that all records are kept in accordance with the University policy for records retention, maintaining confidentiality of personal and organisational information at all times in line with University information governance requirements. • General office administration associated with the assessment and certification office • Ensure compliance with the University’s safety and health policies and procedures • Contribute to the overall development of SMU and actively improve institutional culture • Any other duties assigned by the Deputy Registrar: Academic Administration and/or Registrar Closing date: 30 June 2023 Applications from the employment agencies will not be considered. Typed applications (quoting the reference number) which should contain comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr TR Moletsane, to the Human Resources Department, P.O Box 68, Medunsa, 0204 or by e-mail at hr.recruitment4@smu.ac.za Applications may also be posted OR hand delivered to (place in an application box): Human Resources Department, 5th Floor, Clinical Pathology building, Sefako Makgatho Health Sciences University, Molotlegi street, Ga-Rankuwa, OR Human Resources Department, P.O Box, 68, MEDUNSA, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-4774. The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make an appointment.
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