NATIONAL DEVELOPMENT AGENCY (NDA) NDA PERMANENT POSITIONS The National Development Agency is a Schedule 3A National Public Entity with a mandate for poverty eradication and is accountable to Parliament through the Minister of Social Development. The following positions are available at the NDA:
DEVELOPMENT MANAGER: LIMPOPO Reference no: 2023DML – 01 Salary offered: R858 744, 30 pa (TCOE) Grade 8 Purpose The Development Manager is tasked with the responsibility of coordinating and implementing the plans of the Province in support of the Provincial Manager as well as acting as a community liaison and representative of the NDA within the relevant communities where projects are implemented. The Development Manager will have to conduct continual quality assurance on the projects interacting with Development Officers, District Manager and all other relevant stakeholders. Division: Core Operations Reports To: Provincial Manager Position location: Province Peromnes Grade: 8 Number of Direct Reports: None POSITION REQUIREMENTS Minimum Qualification Bachelor ‘s degree in social sciences or developmental studies Additional studies in programme and/or project management is an added advantage. Essential Experience At least three (3) years’ project management experience within a community development environment. Experience working with provincial and local governments, community organisations, as well as working with donors. Knowledge Knowledge and understanding of public services policies and regulations. Broad and in-depth knowledge of project and programme management. Knowledge of ICT for development. Grant Management, Financial Management, Community Development and Development Processes. Knowledge of analysis techniques and tools. Skills & Abilities Strong self-discipline. Ability to work under pressure. Good communication and presentation skill. Be able to work independently. Must have strong interpersonal skills. Must be self-motivated. Resilient disposition. Leveraging diversity. Analytical ability. Competencies Job Knowledge Technical Skills Acceptance of responsibility Quality of Work Reliability Initiative Communication Interpersonal Relationships Flexibility Team Work Planning and Execution MAIN AREAS OF RESPONSIBILITY Operations Management Grants and Resource Mobilisation Identify projects within poverty pockets as defined by the Development Management and Research Directorate, and assist with the identification of a broad range of civil society organisations working with the poor and community. Coordinates the formulation and preparation of projects within the Province. Ensure assessments are conducted to determine feasibility of projects or needs in terms of building project sustainability. Facilitate contracting between NDA and project partners using available NDA resources. Monitor and evaluate NDA provincial development project performance and take the necessary corrective action in cases of deviations from policies and procedure. Conduct project impact assessment to determine programme impact on communities in relation to the NDA’s mandate. Identify needs for the commissioning of studies and submit a motivation to the Provincial Manager to assess and commission the study. Use approved tools to conduct monitoring and evaluation project assessments. Provide feedback to the Development Management and Research Directorate, and other directorates as appropriate, in terms of results from the impact assessments or other studies. Ensure proper project close-out in accordance with the NDA policy. Proactively provide feedback in order to improve directorate’s policies and procedures Facilitate resource mobilisation for the benefit of CSOs Facilitate linkages of CSOs to economic and funding opportunities Capacity Building Identify institutional capacity building needs for funded projects and for other CSO partners in conjunction with Districts. Provide or solicit capacity enhancement support for project partners involved in poverty eradication. Manage service level agreements with appointed service providers, and quality assure their service offerings. Prepare on-going monitoring reports in relation to impact of capacity building interventions. Financial/Fiscal Management Monitor, manage and administer project budgets to ensure that funds are expended in accordance with budget allocations Ensure implementation of projects adheres to applicable procurement prescripts Stakeholder Management/Community Relations/Advocacy Facilitate processes for partnering at local level Develop and maintain relationships with project partners, NDA donors, provincial government departments, local government and civil society organisations as delegated by Provincial Manager Identify and engage beneficiaries in processes of community planning and participatory policy initiatives Assist with promotion of dialogue on poverty eradication initiatives Assist with the organising and setting up of conferences, seminars and workshops to discuss and suggest relevant poverty policy alternatives particularly at the community level Assist with the identification of strategic policy issues, as identified from a grassroots level, for discussion and debate with key NDA stakeholders Assist with the compilation and documentation of policy initiatives and discussion forums Assist with the dissemination of poverty alleviation policy initiatives in consultation with the Research and Development Directorate Risk Management Integrate NDA risk management strategy in all NDA-funded projects to ensure compliance with contractual obligations and applicable policies of the NDA and of project partners Initiate risk mitigation processes for identified projects Identify and evaluate risks for identified projects Report on the identified risks and risk management strategies Resolve audit queries and complete risk management reports as appropriate for identified projects Reporting Provide regular feedback to Provincial Manager in regard to provincial operations Coordinate the submission of project applications to the Provincial Manager, for submission to relevant Grant processing committees Compile and submit statistical/statutory reporting as required Prepare and submit monthly and quarterly performance reports to the Provincial Manager Coordinates the monitoring and reporting on the performance of projects, and recommend improvements to processes and procedures KEY RELATIONSHIP INTERFACES Internal Relationships - other than reporting lines (manager and subordinates). * • NDA employees • NDA Support services • Management External Relationships (With Local/Provincial structures and other key parties, specify) NDA clients NDA Partners/ associates Provincial and Local government Traditional Leadership Application details: A detailed Curriculum Vitae (CV), with three references must accompany the application and a fully completed application for employment form obtainable on www.nda.org.za must be emailed to careers@nda.org.za. Correspondence will be limited to shortlisted candidates only. Preference will be given to candidates whose appointment will promote NDA Employment Equity targets. NB: Use the job reference as a subject line (heading of the email application) e.g. Reference no: 2023DML – 01 for the first position. An email without the reference number as a subject/heading will be disqualified. Please ensure that the reference number is written the same way as in the advert. Failure to submit a detailed CV, fully completed application form and comply with the application instructions above will result in the disqualification of your application. For enquiries regarding these positions, please contact Ms Nonhlanhla Zulu at Tel: 011 018 5523/ 067 839 4087 Should you not be contacted within two months of the closing date of this advert, please consider your application as unsuccessful. All candidates will be subjected to personnel suitability checks, qualification verification and competency assessment where required. CLOSING DATE: 14 MARCH 2023
DEVELOPMENT OFFICER: FREE STATE Reference no: 2023DOFS – 02 Salary offered: R520 707, 65 pa (TCOE) Grade 9* Purpose The position will work with Civil Society organizations (CSOs) to empower them to: identify their assets, needs, opportunities, rights and responsibilities; plan what they want to achieve and take appropriate action and develop activities to provide and improve on their community development/poverty alleviation programmes and services. In addition, the position will facilitate capacity building programmes for the CSOs in the district. Reports To: Provincial Manager Position location: Provincial Office Salary: Grade 9 Number of Direct Reports: None POSITION REQUIREMENTS Minimum Qualification Undergraduate qualification in development studies, social work, social sciences or any other relevant field. Additional studies in programme and/or project management would be advantageous. Essential Experience Exposure to community development, social work or facilitation Proficiency in the languages spoken in the district Drivers licence will be an advantage Knowledge Knowledge of working in a community development environment and working with community based organisations and structures Knowledge and exposure working with government departments or agencies in the social, development or economic clusters or working with civil society organisations providing services at community level Knowledge or exposure to development training, mentoring, community based organisation support and development work Exposure to public services policies and regulations Knowledge and exposure of NPO Act, Cooperatives Act and ECD Policy knowledge or exposure to project and programme management principles and application Knowledge or exposure to community and organisational analysis techniques and tools Knowledge or exposure to community entry and diagnosis techniques Knowledge and exposure to the Skills Development landscape of people working in community based organisation Skills & Abilities Analytical ability Negotiation Service motivation Creativity & innovation Excellent communication skills – written, verbal, presentations Excellent interpersonal skills – at all levels High levels of sensitivity Facilitation, mentoring and incubation skills to support community projects Ability to sell self and NDA Ability to perform and prioritize multiple tasks Ability to facilitate and present to members of communities using local languages Ability to communicate in any of the local official languages Proficient in MS Office Suite, including Word, Excel and Power Point Personal Attributes Political awareness Energetic Ability to adapt to different situations – formal and informal settings Patience Diplomacy Resourcefulness MAIN AREAS OF RESPONSIBILITY CSOs mobilisation Conduct CSOs mobilisations through community entry and engagement processes for purposes of mapping CSOs needs in a local area Identify CSOs, including ECD centres and Cooperatives skills, assets, issues and needs for development support; Produce CSOs community profiles and needs assessments reports for purposes of developing effective development interventions for local CSOs Provide capacity building and CSOs support interventions to ensuring that local CSOs, including ECD centres and Cooperatives have functional structures and systems to support their operations; Conduct CSOs dialogues to foster local based networks and provide platforms for CSOs at local level to plan integrated community development programmes driven by the CSOs Identify resources with the local CSOs including ECD centres and Cooperatives to support their existing community programmes in line with local development needs; Assist CSOs, including ECD Centres and Cooperatives in formally registration processes with relevant registration body Develop a data base of all CSOs including ECD Centres and cooperatives with all relevant information required in the database in the Wards you are responsible for in a district municipality. Building links with local funders, donors, government departments and other agencies for partnerships with CSOs including ECD centres and Cooperatives at local level; raise public awareness, through dialogues and public engagements on issues relevant to the community and CSOs including ECD centres, Cooperatives operations in the local area; Liaising with interested groups and individuals to mobilise local resources including financial resources to support local CSOs including ECD centres and Cooperatives work in the local area; Mediating in matters of conflict within the CSOs including ECD centres and Cooperatives and within the CSOs sector in general; Planning, attending and coordinating meetings and events for CSOs including ECD centres and Cooperatives and community; Preparing reports and submit monthly reports with portfolio of evidence on time to the Development Coordinator; To mobilise the various kinds of ECD centres to participate in the NDA SAECD Awards at provincial level Providing support to CSOs including ECD centres and cooperatives that are non-compliant with their registration requirements Participate in the selection, short listing, site visit and adjudication of the national categories and provincial categories. CSOs capacity building Identify institutional Capacity Building needs for CSOs working in the Wards you are responsible for in the District Municipality. Identify the interventions needed by CSOs, including ECD Centres and Cooperatives in the district you are working ins Group and classify CSOs, including ECD centres and Cooperatives, according to the needs analysis and interventions required to improve their capabilities and quality of service Prioritise capacity building interventions required by the CSOs, including ECD Centres and cooperatives, according to the needs of the organisations Draw Capacity Building Plan (indicating the dates, venue, number of participants and the intervention). Train, mentor, incubate e and support CSOs, including ECD centres and Cooperatives that require institutional capacity strengthening Refer and link CSOs, including ECD Centres and Cooperatives that require technical training and support to relevant institutions and conduct follow up to assess progress. Manage logistics for all capacity building events; schedules training sessions and ensures facility setup and communication to the participating communities Participate in relevant Sector Education Training Ensuring that Capacity building interventions take place as planned Monitor and evaluate the use, relevance and impact of training materials Continually assess the effectiveness of programs developed and/or administered. Ensure compliance to curriculum delivery standards and implement monitoring systems and procedures Identify and engage with relevant stakeholders for Capacity Building. Liaise and manage relationships with other capacity building strategic partners involved in capacity building. Ensure regular information sharing of the activities of the capacity building programme within NDA Prepare reports on to Capacity Building with regard to the implementation of capacity building programmes or operational issues. Ensure that proper record keeping (statistics) are retained and updated regularly and prepare and submit statistical/statutory reporting as appropriate KEY RELATIONSHIP INTERFACES Internal Relationships - other than reporting lines (manager and subordinates). * CSOs Mobilisation and Capacity Building Managers and Specialists M & E Officers District Administrators Development Officers in District Provincial Manager Development Managers External Relationships (With Local/Provincial structures and other key parties, specify) CSOs Local government officials Community Development Workers in the district Application details: A detailed Curriculum Vitae (CV), with three references must accompany the application and a fully completed application for employment form obtainable on www.nda.org.za must be emailed to careers@nda.org.za. Correspondence will be limited to shortlisted candidates only. Preference will be given to candidates whose appointment will promote NDA Employment Equity targets. NB: Use the job reference as a subject line (heading of the email application) e.g. Reference no: 2023DML – 01 for the first position. An email without the reference number as a subject/heading will be disqualified. Please ensure that the reference number is written the same way as in the advert. Failure to submit a detailed CV, fully completed application form and comply with the application instructions above will result in the disqualification of your application. For enquiries regarding these positions, please contact Ms Nonhlanhla Zulu at Tel: 011 018 5523/ 067 839 4087 Should you not be contacted within two months of the closing date of this advert, please consider your application as unsuccessful. All candidates will be subjected to personnel suitability checks, qualification verification and competency assessment where required. CLOSING DATE: 14 MARCH 2023
MONITORING & EVALUATION OFFICER: HEAD OFFICE Reference No: 2023M&EO – 03 Salary offered: R520 707,65 p.a. (TCOE) Grade 9* Purpose The Monitoring and Evaluation Officer (M&E Officer) conducts programmes monitoring requirements – including verification of information, evaluations of NDA programmes and write reports on all monitoring and evaluations activities conducted by the NDA. The position also provides technical support to all NDA staff on monitoring and evaluation activities at individual’s functional or operational levels. Directorate: Development Management and Research Reports To: Senior Manager: Monitoring and Evaluation Position location: National Office Peromnes Grade: Grade 9 Number of Direct Reports: None POSITION REQUIREMENTS Minimum Qualification Bachelor’s Degree in any of the following fields; Development, Social Sciences, Natural Sciences or Statistics, An Honours degree will be an added advantage. Essential Experience 2-3 years’ proven experience in monitoring and evaluation or research environment initiatives, methodologies and systems Knowledge Monitoring and evaluation methodologies used in conducting M&E functions for development programmes Evaluation or research methodologies including planning, implementing and reporting on evaluations conducted including exposure to conducting impact evaluation. Development of programme monitoring tools, evaluation data collection tools, and testing of tools. Conducting field work, data collection, data analysis, report writing and presentation of M&E reports to stakeholders Exposure or knowledge of writing evaluation reports for purposes of informing programme planners and implementers Exposure or knowledge of developing evaluation protocols, proposals, ToRs to be used to conduct evaluations Exposure or understanding of data analysis and management software such as EXCEL spreadsheet, SPSS, STATA etc. Good understanding of databases and information management Methodical with high attention to detail Core Competencies Excellent communication skills – communication dissemination, report writing, verbal, presentations Job Knowledge Technical Skills Acceptance of responsibility Quality of Work Reliability Initiative Interpersonal Relationships Flexibility Team Work Personal Attributes Technical Methodical Analytic MAIN AREAS OF RESPONSIBILITY Participate in the development of M&E agenda and plan for the NDA in consultation with programme team and partners Conduct and coordinate field work for all monitoring and evaluation activities of the M&E Unit of the NDA Ensure quality of data collected for all monitoring and evaluation purposes for the NDA in line with the NDA Monitoring and Evaluation framework Provide feedback to NDA programmes on monitoring and evaluation outputs and outcomes conducted by the M&E Unit of the NDA. Conduct monthly verification of reported information by all NDA programmes to ensure quality and accuracy of reported information by the NDA Planning and Reporting Unit Assist M&E Unit in building capacity of NDA programme staff on monitoring and evaluation of NDA programmes Assist in designing, coordinating and conducting project evaluations of NDA programmes Assist M&E Unit in designing and conducting Post Implementation Monitoring Survey (PIMS) Assist M&E Unit in compiling and verification of quarterly and annual reports Support NDA staff in improving learning, good practice and sharing of performance information and evaluation reports Job Profile - Monitoring and Evaluation Officer Page 3 of 3 Promote a culture of two way learning in the organisation KEY RELATIONSHIP INTERFACES Internal Relationships - other than reporting lines (manager and subordinates). * • NDA Departments External Relationships (With Local/Provincial structures and other key parties, specify) Government departments e.g. DSD Civil society organisations (CSOs) sector Application details: A detailed Curriculum Vitae (CV), with three references must accompany the application and a fully completed application for employment form obtainable on www.nda.org.za must be emailed to careers@nda.org.za. Correspondence will be limited to shortlisted candidates only. Preference will be given to candidates whose appointment will promote NDA Employment Equity targets. NB: Use the job reference as a subject line (heading of the email application) e.g. Reference no: 2023DML – 01 for the first position. An email without the reference number as a subject/heading will be disqualified. Please ensure that the reference number is written the same way as in the advert. Failure to submit a detailed CV, fully completed application form and comply with the application instructions above will result in the disqualification of your application. For enquiries regarding these positions, please contact Ms Nonhlanhla Zulu at Tel: 011 018 5523/ 067 839 4087 Should you not be contacted within two months of the closing date of this advert, please consider your application as unsuccessful. All candidates will be subjected to personnel suitability checks, qualification verification and competency assessment where required. CLOSING DATE: 14 MARCH 2023
EXECUTIVE ASSISTANT: COO (HEAD OFFICE) Reference no: 2023EACOO – 04 Salary offered: R514 010, 44, 75 pa (TCOE) Grade 10 Purpose The position is responsible for the full administrative and secretarial support to the Directorate Executive and manage the office environment of this Executive Office. This position coordinates and implement the clerical, record keeping, secretarial and administrative support tasks of the Directorate. The incumbent will assist with the day-to-day running of the Directorate. The incumbent will handle sensitive and confidential issues in a professional and objective manner. Take initiative as appropriate especially in the Directorate Executive’s absence. Directorate Reports To: Executive: Position location: Head Office Peromnes Grade: 10 Number of Direct Reports: None POSITION REQUIREMENTS Minimum Qualification Grade 12 plus a National Diploma in Administration/Office Administration Certificate in Computer studies. Essential Experience Three years’ experience at a senior secretarial level Experience with reception duties Experience with meeting management Experienced Personal Assistant at senior management level. Experience of electronic diary management Knowledge Familiar with administration policies, systems and procedures. Able to use relevant software in particular the MS Office suite of packages. The use of general office equipment Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external Ability to organize and plan own work. Excellent attention to detail, with the ability to maintain a high level of accuracy. A flexible, pro-active approach to work including the ability to prioritize and re-prioritize. Ability to work on own initiative Ability to deal with sensitive information with discretion and to maintain confidentiality. Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint Skills & Abilities Strong computer skills including word processing, spreadsheets, graphical presentation and Internet research skills Human relations skills and understanding people from different cultures Practical skills such as the ability to set up data presentations Time Management Problem-solving Customer service orientation Interpersonal skills – tact, diplomacy Initiative Flexibility Accountability Strong organisational skills Proficiency in filing and maintaining filing systems Poise MAIN AREAS OF RESPONSIBILITY ADMINISTRATION Manage, coordinate and maintain calendar of Executive including appointments, meetings and travel. Responsible for organising of internal and external meetings on behalf of the Executive ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas. Provide executive and administrative support to Executive. Responsible for organising Executive travel and logistics including flights, hotel accommodation, car rental, meeting schedules while travelling and completing expenses. Monitor and respond to incoming communications to Executive’s office including phone calls, emails and walk-ins, ensuring correct department distribution. Secretarial support for meetings as and when required by the Executive, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting. Drafting and writing high quality reports and presentations, as required by the Executive. Communicating important updates and information to NDA Executive Committee and staff as required by Executive. Structure the NDA’s wide central calendar of events. Arrange Directorate and Senior leadership events. Manage the diary (electronic and manual) of the Executive. Create, transcribe and distribute meeting agendas and minutes for the Executive’s Office or as requested. Undertake reception duties for the Directorate including dealing with or referring client queries. Meet and greet Directorate clients and visitors, and ensure refreshments are served. Act as the point of contact among executives, employees, clients and other external stakeholders. Perform general clerical duties to include but not limited to photocopying, faxing, mailing and filing. Maintain hard copy and electronic filing system Sign for all packages/deliveries and accept and record all incoming and outgoing information ensuring timely completion and follow-up, i.e. document management. Ensure the attendance registers for the Directorate is completed on a daily basis and submitted to HR before payroll closure. Monitoring and co-ordination of project information Quality assure all letters, reports, memoranda, agendas, minutes and other documents submitted for spelling mistakes and layout as per agreed format Ensure that no confidential material left lying around – material to be safely stored at all times All filing to be kept up to date, filing cabinet is tidy and legible Replenish stationery before any shortages occur Ensure office equipment is always in working order, plan and organise services for equipment before due dates. Assist staff in the Directorate with typing, correspondence and presentations including, typing, binding and photocopying, etc. view guides and other documents as required. Co-ordinate, type and collate the submission of monthly progress reports for the Directorate. Receive, register and dispatch all incoming correspondence and faxes Support the Executive with research, abstracts and preparation of information for meetings, projects, presentations and reports. Assist with the management of workflow and systems in the Directorate Process all submissions and memoranda, which are received in the Directorate Monitor the observation of all due dates for submissions and memoranda in respect of the Executive. Trace files and documents processed in the Directorate. File all documents in the appropriate filing systems Assist with programme and project co-ordination by the Directorate. Provide logistical support and advice for meetings, and workshops for the Executive. PROCUREMENT PROCESSING Handle procurement processes for the Directorate including sourcing required resources and obtaining approvals from designated signatories in accordance with procurement policies. Prepare all relevant documentation for procurement recording. Create and maintain a filing system for procurement initiated, which must include copies of procurement documents. Ensure all motivations received have the appropriate approvals and support documents attached. MEETINGS Attend all meetings as requested, taking minutes at all meetings, ensuring absolute attention to detail with no comebacks or corrections to be made afterwards. Distribute meeting minutes within prescribed time frames Follow up and ensure all outcomes of meetings are implemented as per the meeting minutes. File all meeting minutes for easy retrieval and reference at any point in time TRAVEL MANAGEMENT Make all travel arrangements for the Directorate (flights, accommodation & car hire) ensuring accurate travel bookings at all times Communicate arrangements regarding meetings/functions/conferences to relevant party and that appropriate documentation is distributed prior to travel KEY RELATIONSHIP INTERFACES Internal Relationships - other than reporting lines (manager and subordinates). * • NDA Staff and Management External Relationships (With Local/Provincial structures and other key parties, specify) Government Departments Application details: A detailed Curriculum Vitae (CV), with three references must accompany the application and a fully completed application for employment form obtainable on www.nda.org.za must be emailed to careers@nda.org.za. Correspondence will be limited to shortlisted candidates only. Preference will be given to candidates whose appointment will promote NDA Employment Equity targets. NB: Use the job reference as a subject line (heading of the email application) e.g. Reference no: 2023DML – 01 for the first position. An email without the reference number as a subject/heading will be disqualified. Please ensure that the reference number is written the same way as in the advert. Failure to submit a detailed CV, fully completed application form and comply with the application instructions above will result in the disqualification of your application. For enquiries regarding these positions, please contact Ms Nonhlanhla Zulu at Tel: 011 018 5523/ 067 839 4087 Should you not be contacted within two months of the closing date of this advert, please consider your application as unsuccessful. All candidates will be subjected to personnel suitability checks, qualification verification and competency assessment where required. CLOSING DATE: 14 MARCH 2023 DISTRICT ADMINISTRATOR (SEKHUKHUNE) Reference N: 2023DAS – 01 Salary offered: R193 768, 26pa (TCOE) Grade 11* Purpose The position will provide programme and general administrative support to the entire district office. Reports To: District Manager Position location: District Office Peromnes Grade: 11 Number of Direct Reports: 2 POSITION REQUIREMENTS Minimum Qualification Matric plus business or secretarial diploma would be an advantage Essential Experience At least two to three years’ experience at administrative level, preferably within a development environment Experience with records management Experience with meeting management Knowledge Familiar with administration policies, systems and procedures. Able to use relevant software in particular the full MS Office suite. The use of general office equipment. Skills & Abilities Problem-solving Customer service Interpersonal skills – tact, diplomacy Accountability High degree of computer literacy including very good typing skills Strong organisational skills Proficiency in filing and maintaining filing systems Competencies Job Knowledge Technical Skills Acceptance of responsibility Quality of Work Reliability Initiative Communication Interpersonal Relationships Flexibility Team Work Planning and Execution MAIN AREAS OF RESPONSIBILITY General office administration and clerical support All letters, reports, memoranda, agendas, minutes and other documents submitted checked for spelling mistakes and layout as per agreed format All filing to be kept up to date, filing cabinet is tidy and legible Assist the Development Officers with their administrative needs. Provide administrative support to the entire District Office Administer the requisitioning and maintenance of petty cash, claims and relevant records for the office Co-ordinate, type and collate the submission of monthly progress reports for the CSOs Development functions Preparation of information for meetings, projects, presentations and reports File all documents in the appropriate filing systems Provide logistical support for meetings, and workshops for the CSOs Development functions Supervise the provision of cleaning and security services Procurement processing Serve as a centralised function in terms of management procurement for the projects and the office amongst others the following:
Meeting management Attend all meetings as requested, taking minutes at all meetings, ensuring absolute attention to detail with no comebacks or corrections to be made afterwards. Distribute meeting minutes within time frames as dictated by relevant procedures Ensure all action points are implemented as per the meeting minutes – no action points not effected in next meeting File all meeting minutes for easy retrieval and reference at any point in time Function arrangements Undertake full organization of function venue & catering: venue & catering booked well in advance, checked and confirmed again prior to the function Compile the agenda in conjunction with the requester prior to function and distribute to relevant parties Book speaker(s) ahead of function and send confirmation/reminder emails prior to the function Order printing, stationery & equipment requirements for the function, ensuring no issues arise due to unavailability and/or malfunctioning of equipment Travel arrangements Make all travel arrangements (flights, accommodation & car hire) ensuring accurate travel bookings at all times All arrangements regarding meetings/functions/conferences are communicated to relevant parties, and appropriate documentation is distributed prior to travel KEY RELATIONSHIP INTERFACES Internal Relationships - other than reporting lines (manager and subordinates). * Provincial Office Management Unit NDA employees NDA corporate support services Management External Relationships (With Local/Provincial structures and other key parties, specify) NDA clients NDA Service Providers CSOs Application details: A detailed Curriculum Vitae (CV), with three references must accompany the application and a fully completed application for employment form obtainable on www.nda.org.za must be emailed to careers@nda.org.za. Correspondence will be limited to shortlisted candidates only. Preference will be given to candidates whose appointment will promote NDA Employment Equity targets. NB: Use the job reference as a subject line (heading of the email application) e.g. Reference no: 2023DML – 01 for the first position. An email without the reference number as a subject/heading will be disqualified. Please ensure that the reference number is written the same way as in the advert. Failure to submit a detailed CV, fully completed application form and comply with the application instructions above will result in the disqualification of your application. For enquiries regarding these positions, please contact Ms Nonhlanhla Zulu at Tel: 011 018 5523/ 067 839 4087 Should you not be contacted within two months of the closing date of this advert, please consider your application as unsuccessful. All candidates will be subjected to personnel suitability checks, qualification verification and competency assessment where required. CLOSING DATE: 14 MARCH 2023 Comments are closed.
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