GAUTENG PARTNERSHIP FUND (GPF) INTERNAL/EXTERNAL VACANCY Personal/Executive Assistant to the CEO Reference Number: EACEO201903 Business Unit: Office of the CEO Purpose of the job: To provide professional executive assistance to the Chief Executive Officer of the Gauteng Partnership Fund.
Collation and capturing of data as required
Draft responses to letters, email requests and memos on behalf of the CEO Maintain a dedicated register and filing system for all correspondence within the CEO’s office Manage and coordinate the CEO’s diary Arrange internal and external meetings and workshops for the office of the CEO Prepare and request meeting agendas for all meetings with the CEO Distribute all meeting documentation timeously Provide and maintain detailed, accurate minutes of meetings Schedule all CEO travel arrangements Schedule and coordinate the implementation of performance agreements and assessments with all incumbents to the CEO Provide personal administrative support to the CEO Monitor and escalate all outstanding and pending submissions and responses to the CEO Manage all office supply requirements for the CEO Ensure strict confidentiality of all information within the CEO’s office Develop relevant systems and controls for the efficient and effective management of the office of the CEO
Requirements: Secretarial Diploma / Degree in Business Administration will be an added advantage Valid driver's license Minimum of 3 years’ experience as Executive Assistant/ PA to the CEO Good organizational, administration and planning skills and ability to work effectively under pressure without immediate supervision Technical Planning and organising Customer management Communication/Interpersonal skills Meeting and Minute taking skills Project management skills Computer literacy Assertiveness Ability to work without supervision Leadership Influence and leading Problem solving and analysis Team work Generic Decision making Analytical skills Creativity Self-management Ability to work under pressure Applications must be submitted to the following Human Resource Office: 82 Grayston Drive, 1st Floor, Sandton 2196 Email: careers@gpf.org.za CLOSING DATE: 28 June 2019 The Gauteng Partnership Fund is committed to employment equity. Preferences will be given to appointable applicants from highly disadvantaged designated groups in terms of the relevant employment equity plans and policies of the GPF. GPF reserves the right to verify all information provided and to verify credit standing. Please note that correspondence will only be entered into with shortlisted candidates. The GPF reserves the right not to make an appointment or to re-advertise.
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