Z83 FORMS
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GAUTENG DEPARTMENT OF SPORT, ARTS, CULTURE AND RECREATION APPLICATIONS : Submit to 35 Rissik Street, Surrey House, Johannesburg 2000. Please note that due to a large number of applications expected, applications will therefore not be acknowledged in writing. Be assured that your applications are acknowledged with appreciation. FOR ATTENTION : Ms. Vivien Khanye Tel No: (011) 355 2606 CLOSING DATE : 26 February 2021 NOTE : Applications should be submitted online through the https://professionaljobcentre.gpg.gov.za/ . Applicants who experience difficulty in applying online can apply manually using Z83 form and attach CV and certified copies of qualifications, ID OTHER POSTS
DUTIES : Manage the financial management, budgeting and reporting sub-directorate. Provide advice and guidance to role players on the use of forecasting methods and tools. Undertake financial planning, budgeting, and reporting work as required. Manage the roll-over, adjustment estimates and virement process. Ensure coordinating budget Medium Term Expenditure Framework throughout the planning process aligned with budgeting requirements, ensuring that financial departmental standard Charts of Accounts is maintained and complete to ensure that financial information is aggregated into the financial statements. Managing the capturing of the budget and adjusted budget on Basic Accounting System, excising budgetary control to ensure that the expenditure remains within approved appropriation to avoid unauthorized, wasteful, and fruitless expenditure spending. Monitoring compliance with Public Finance Management Act, National Treasury Budgetary Framework, Treasury Regulations and requirements and Departmental policies and procedures. Ensuring that there are no misallocations, and that the department’s expenditure is in with the approved business plans and annual performance plans. Reporting expenditure and revenue against projections through in-Year Monitoring report and possible over/under expenditure detected on expenditure trends against the projected estimates. ENQUIRIES : Ms. Vivien Khanye Tel No: 011 355 2606 ASSISTANT DIRECTOR: MANAGEMENT ACCOUNTING REF NO: REFS/007936 Directorate: Management Accounting SALARY : R376 596 per annum (Plus Benefits) CENTRE : Johannesburg REQUIREMENTS : The successful candidate should have a Grade 12 certificate plus relevant Diploma/Degree in Commerce/Accounting/ Financial Management or equivalent qualification coupled with 3 years’ experience at a supervisory level in the field of Management Accounting as at least a state accountant level. A valid minimum code B driving license Skills: Computer skills (MS Word, Excel, Good communication skills, strong analytical skills, report writing skills and proven interpersonal skills. Competencies: Knowledge of Basic Accounting System (BAS). Knowledge and experience in SAP will be an added advantage. Working knowledge of Public Service Regulations, Public Finance Management Act, Treasury. Regulations, Division of Revenue Act and applicable circulars/instruction Notes/practice Notes, determinations, financial policies and procedures. Ability to work independently and with a team. Willingness to travel. DUTIES : Prepare and consolidate reports and statistics (BAS/SAP). Manage human and asset resources. Ensure that the budget is captured correctly and accurately in the BAS system. Assist in preparation and compilation of monthly expenditure reports. Allocation of funds. Compile IYM reports. Investigating expenditure misallocation and processing of journals. Assist the Budget Manager in collecting/obtaining relative financial budgetary information to execute budget management functions. Monitor and report on spending trends; Reconciliation of budget allocation on BAS; Request budget/expenditure input for quarterly reviews; Request budgetary needs of offices (Annual budget and MTEF); Compilation of projections for the monthly in year monitoring system: Consult with program managers and their staff on the projections and deviations and all other inputs pertaining to the projections of the IYM; Medium Term Expenditure Framework Budget process: Balancing of original, adjusted budget on BAS, for respective programs after approval from Treasury; Perform managerial and administrative functions: Manage and control the workflow of subordinates. Attend to and respond to audit queries. ENQUIRIES : Ms. Vivien Khanye Tel No: (011) 355 2606 ASSISTANT DIRECTOR: FINANCIAL ACCOUNTING REF NO: REFS/007945 Directorate: Financial Accounting SALARY : R376 596 per annum (Plus Benefits) CENTRE : Johannesburg REQUIREMENTS : The successful candidate should have a grade 12 certificate plus a relevant Diploma/Degree. At least 3-5 years’ experience in financial accounting and administration functions on lower management level. Preferably in the following areas: processing of payments and implementation of an appropriate control environment, petty cash controls, cashbook and cash management. Reconciliation in assets and liability accounts, monthly reporting and compilation of financial statements Skills- Analytical. Problem-solving. Decision-making. Communication and Presentation skills. Need good Interpersonal relation skills. Knowledge- Computer literacy. Basic knowledge of GRAP and the application on Basic Accounting System (BAS). Basic knowledge of PFMA and Treasury Regulation. Knowledge of SAP and Persal would be an added benefit. DUTIES : Respond to changing needs for financial information and control. Ensure that payments are processed timely and in accordance with all regulatory frameworks. Ensure completeness and accuracy of documents when checking and authorizing payments and that creditor’s accounts, inter- Departmental accounts, outstanding settlements and statements received are reconciled and appropriately reported. Ensure that there is an effective cash management system and the implementation thereof. Ensure that the petty cash is managed and controlled in accordance with relevant policies. Establish and maintain reporting systems to respond to reporting requirements. Assist in compilation of financial statements in accordance with the requirements of Treasury Regulations and other PFMA guidelines. Assist with Auditor-General’s queries. Ensure training and proper management of staff. ENQUIRIES : Ms. Vivien Khanye Tel No: (011) 355 2606 ADMINISTRATION OFFICER: PROCUREMENT REF NO: REFS/007941 Directorate: Supply Chain Management SALARY : R257 508 per annum (Plus Benefits) CENTRE : Johannesburg REQUIREMENTS : The successful candidate should have a grade 12 certificate plus an appropriate Degree or National Diploma in the field of Purchasing Management/ Public Administration/ Financial/ Logistics Management/Supply Chain Management or relevant qualification. Minimum of 2-3 years’ experience in a Procurement/ Purchasing experience within government; A valid minimum driving license. Skills: Supervisory and leadership skills. Conflict Management. Labour relations skills. Mentoring of staff. Proactive abilities to deal with diverse matters. Problem solving. Customer focused ethos. Change Management. Negotiation skills. Good communication skills across all levels within the organization. Analytical skills. Decisive, systematic and assertive thinking skills. Computer literacy -especially SAP. Report writing skills. Contract Management. Knowledge: Statical process skills. Cross functional knowledge with respect to all Departments with government. Sound knowledge of government procurement policies and procedures. DUTIES : Inspection and scrutiny of requisitions (RLS01) – Ensuring efficiency and correctness. Verification of Vendors on SAP -Liaison with Treasury for uploading. Securing necessary approval and delegations for processing, delegations. Etc. realizing of all requisitions within 24 hrs (660 per month/+_ 30 per day. Routing of shopping carts to capturers. Daily tracking of progress of requisitions – Treasury contact, end user contact, supplier contact. Resolution of daily queries – Treasury, end user and supplier. Issuing of purchase orders to end user - daily. Extracting weekly reports on requisitions statuses. Escalation reports to senior managers on outstanding/ problematic requisitions. Follow up on deliveries with service providers. Efficient filing and maintaining of procurement records and data. Provide assistance to Auditor General during audit process. ENQUIRIES : Ms. Vivien Khanye Tel No: (011) 355 2606 ADMINISTRATION OFFICER: ASSET MANAGEMENT REF NO: REFS/007937 Directorate: Asset Management SALARY : R257 508 per annum (Plus Benefits) CENTRE : Johannesburg REQUIREMENTS : The successful candidate should have a grade 12 certificate plus an appropriate 3-year National Diploma/B-Degree in Finance / Supply Chain witha minimum of 1 - 2 years’ experience in Asset Management, 1- 2 years’ in procurement/finance; A valid minimum driving license. Competencies: Supervisory and Leadership skills. Conflict Management. Labour Relations skills. Mentoring of staff. Proactive abilities to deal with diverse matters. Problem Solving. Customer Focused Ethos. Change Management. Analytical Skills. Decisive, systematic, and assertive thinking skills. Computer literacy – especially SAP knowledge. Report writing skills. Contract management. Knowledge: Statistical Processing skills. Cross functional knowledge with respect to all departments within government. Sound knowledge of government procurement policies and procedures. DUTIES : Update and maintain an accurate asset register (movable and immovable) tracking of asset movement, receiving, barcoding and recording of Departmental assets, Physical verification of assets, ensure disposals of redundant and obsolete assets pertaining to asset management policies and procedures. Assist with monthly IFS and AFS reporting. Reporting on stolen and damaged assets. Reporting on lease (mobile communication services), Resolve and conclude customer queries, Management of mobile communication services, Replenishment of stock items through procurement, issuing of stock items on request. Provide assistance to Auditor General during audit process. People management, supervision of staff, development and performance management ENQUIRIES : Ms. Vivien Khanye Tel No: (011) 355 2606 STATE ACCOUNTANT REF NO: REFS/007942 Directorate: Financial Accounting SALARY : R257 508 per annum (Plus Benefits) CENTRE : Johannesburg REQUIREMENTS : The successful candidate should have a grade 12 certificate plus an appropriate 3-year National Diploma/B-Degree in Financial Management/Accounting/Cost and Management Accounting or relevant qualification. At least 3 years’ experience in an Accounts payable office environment. Completion of various input documents for preparation of Payments; Skills: Analytical skill. Communication and presentation skill Interpersonal relations. Computer literacy. Knowledge: Payment processes. Collection of Invoices and Statements. Preparation of payments. Reconciliations of creditors/suppliers. BAS, SAP and SRM systems. DUTIES : Manage the receipt and processing of invoices for suppliers electronically. Verify and ensure compliance of invoices received in the system. Verify and ensure compliance of suppliers for payment purposes. Match invoices to valid goods received vouchers as per valid purchase order. Parking of payments on payment system within 30 days of receipt. Reconcile payment to individual creditors accounts. Follow up unmatched invoices with SACR business units. Prepare daily reports on outstanding invoices/ payments. Assist in preparation of monthly reports and financial statement requirements and Maintain accurate payments records. ENQUIRIES : Ms. Vivien Khanye Tel No: (011) 355 2606 REGISTRY CLERK REF NO: REFS/007950 Directorate: Office of the HOD SALARY : R173 703 per annum (plus benefits) CENTRE : Johannesburg REQUIREMENTS : The successful candidate should have Grade12 or equivalent qualifications, Competencies in computer literacy, good communication skills, interpersonal relations, flexibility, teamwork, knowledge of registry duties, storage and retrieval procedures according to the working environment. DUTIES : Provide registry counter services. Handle incoming and outgoing Correspondence. Render an effective filing according to the departmental File plan and record management services. Operate office machines in relations to the registry function. Process documents for archiving and disposal. ENQUIRIES : Ms. Vivien Khanye Tel No: (011) 355 2606 MESSENGER/ DRIVER REF NO: REFS/007949 Directorate: Office of the HOD SALARY : R145 281 per annum (plus benefits) CENTRE : Johannesburg REQUIREMENTS : Grade 12 or Equivalent Qualifications, Skills: good interpersonal, confidentiality, commination, stakeholder relationship basic literacy, and planning, organizing and basic numeracy. Knowledge: Time management. Driver’s license is essential. DUTIES : Collect, deliver, and distribute documents/parcels in the Department. Transport employees in the Department and guests. Render general support functions in the Department. Assist the department with logistical arrangements. Assist with document production and facsimile services. Records keeping of utilization of allocated motor vehicle e.g, log sheets and petrol receipts. Maintain knowledge on the policies and procedures that applies in the work environment. ENQUIRIES : Ms. Vivien Khanye Tel No: (011) 355 2606
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