FREE STATE OFFICE OF THE PREMIER Free State Office of the Premier is an equal opportunity affirmative action employer. It is our intention to promote representativity (race, gender and disability) in the Department through the filling of positions and candidates whose appointment/promotion/transfer will promote representativity; will receive preference. APPLICATIONS : Posted to Ms. Petro Norval, Office of the Premier, Human Resources Advice, Co-ordination and Management Directorate, P.O Box 517, Bloemfontein, 9300 or Hand delivered to: Petro Norval, Room 5, Ground floor, O.R Tambo House, Bloemfontein or e-mail to petro.norval@fspremier.gov.za. CLOSING DATE : 28 March 2022 NOTE : Applications must be submitted on the prescribed Z83 form, obtainable from any Public Service Department. All applications must be accompanied by a comprehensive CV, copies of all educational qualifications and supporting documents such as an identity document, drivers’ license etc. Such copies need not be certified when applying for the post. The communication from the HR of the department regarding the requirements for certified document will be limited to shortlisted candidates. Applications must be submitted on or before the closing date. Applications must be submitted to the address mentioned in the advertisement. All shortlisted candidates will be subjected to personnel suitability checks. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Applicants are respectfully informed that if no notification on appointment is received within 4 months of the closing date, they must accept that their application was unsuccessful. Applications from people with disabilities are welcomed. OTHER POSTS ADMINISTRATIVE OFFICER: OFFICE OF THE DIRECTOR GENERAL REF NO: 06/2022 SALARY : R261 372 per annum (Level 07), A basic salary CENTRE : Bloemfontein REQUIREMENTS : Grade 12 or equivalent qualification. Supply Chain Management and BAS certificates. Relevant administrative experience in Supply Chain Management, Financial Management and Budget administration. Knowledge of Basic Personnel administration, BAS, Treasury Regulations and Financial Regulations. Literacy, financial management, computer literacy and informal training skills. DUTIES : It will be expected of the successful candidate to perform the following duties: Implement financial administration to support the Manager with financial administration, including: Develops and assists in the managing of the Directorate’s budget to ensure cost effectiveness; Exercises expenditure control to ensure the effective utilisation of funds; Handles all matters pertaining to the FMS to reconcile expenditure; Follows up audit queries to supply the Manager with the required information; and Handles monthly private telephone accounts to ensure timely collection and paying in of amounts due to the cashier. Render supply chain management support services to the Manager, including: Obtain quotations and complete the request forms/ submissions for ordering stationary/ equipment; Acts as Loss Control Liaison Officer to report all losses in the Directorate to the Loss Control Officer; and Acts as Sub Inventory Controller to control all the equipment in the Directorate. Render general support services to the Directorate, including: Handles all matters pertaining to personnel enquiries in the Directorate; Represents the Directorate on the Health and Safety Committee of the Department; Handle travel and accommodation arrangements for officials of the Directorate to ensure coordinated and cost effective travelling as well as handling of subsistence and travel claims; and Liaise with service providers to ensure the maintenance of equipment (Facsimile, photocopy machine, etc.). Supervises and controls resources to ensure a satisfactory workflow and service delivery, including: Supervising of downline staff within Office of the Director-General; The evaluation of performance of downline staff within the Office of the Director-General; and Give guidance and advice to downline staff within the Office of the Director-General. ENQUIRIES : Mr. S.C. Polelo Tel No: 051 405 5801 REGISTRY CLERK (DIRECTOR GENERAL’S OFFICE) REF NO: 07/2022 SALARY : R176 310 per annum (Level 05), A basic salary CENTRE : Bloemfontein REQUIREMENTS : Grade 12 certificate or equivalent qualification. Knowledge of registry duties, practices as well as the ability to capture date, and operate computer. Working knowledge and understanding of the legislative framework governing the Public Service. Understanding of the work in registry. Planning, organizing and language skills. DUTIES : It will be expected of the successful candidate to perform the following duties: To Provide registry counter services, including: Attend to clients; Handle telephonic and other enquiries received; and Receive and register hand delivered mail/files. Handle incoming and outgoing correspondence, including: Receive all mail; Sort, register and dispatch mail; and Distribute notices on registry issues. Render an effective filing and record management service, including Opening and close files according to record classification system; Filing/storage, tracing (electronically/manually) and retrieval of documents and files; and complete index cards for all files. Operate office machines in relation to the registry function, including Open and maintain Franking machine register; Frank post, record money and update register on a daily basis; Undertake spot checks on post to ensure no private post is included; Lock post in postbag for messengers to deliver to Post Office; Open & maintain remittance register; Record all valuable articles as prescribed in the remittance register; Hand delivers and signs over remittances to finance; Send wrong remittances back to sender via registered post and record reference number in register; and Keep daily record of amount of letters franked. Process documents for archiving and/ disposal, including Electronic scanning of files; Sort and package files for archives and distribution; Compile list of documents to be archived and submit to the supervisor; and Keep records for archived documents. ENQUIRIES : Mr. S.C. Polelo Tel No: 051 405 5801
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