FINANCIAL INTELLIGENCE CENTRE (FIC) ADMINISTRATION OFFICER: HR Organizational Unit Financial Intelligence Centre -> Corporate Services -> Human Resources Job Type Permanent Education National Diploma / Higher Diploma or equivalent Career Level Semi-skilled Location Pretoria - Centurion, GP 0157 ZA (Primary) Travel No Travel Required Desired Race Not Applicable Desired Gender Not Applicable Closing Date 29/3/2024 Job Description The purpose of the job is to provide wide range administrative support to the HR business unit and secretarial support to the Head: HR KEY PERFORMANCE AREAS Human Resources • Resolve standard queries within HR policies, procedures, practices and legislation under supervision • Prepare and process employment documents • Quality check HR documents • Assist with special projects as assigned • Provide administrative support on all human resources processes • Create and maintain personnel files and records on HR systems in accordance with legal requirements as well as FIC policies and procedures (manual and electronic) • Conduct appropriate audits to ensure data integrity as directed General Office Support • Schedule, attend meetings, prepare meeting packs, and take minutes • Consolidate, prepare and produce reports as required (e.g. Monthly) • Maintain a filing system and the document tracking system (for confidential information) (manual and electronic) • Draft, type letters and documents, scanning, photocopying, and binding of documents • Perform all administrative functions relating to Finance and SCM (claims for travel, payment requisitions, telephone, and cell phone usage) in line with finance and supply chain policies and procedures • Assist new employees with access cards, parking, computers, stationery, and any other arrangements as necessary • Coordinate business unit staff matters pertaining to HR and Finance e.g. probationary reports, performance agreements etc. • Maintain a schedule of internal and external meetings of the business unit. • Resolve queries and matters with a lot of inter-dependencies. • Communicate with internal / external stakeholders. • Maintain and manage the assets and resources of the business unit. • Execute all functions timeously and ensure set deadlines are met. • Liaising with suppliers and maintaining excellent professional relationships externally. • Ensure that all office equipment is always in working order • Maintain internal databases, e.g., authorised officer database. Manager Support • Filing and diary management for the Head of HR • Screen telephone calls and take messages for the Head of HR • Assist with proof reading and quality control of documents • Facilitate and consolidate the preparation of monthly report, submissions, and correspondences on behalf of Head: HR • General administrative support for the Head of HR • Perform any other duties as required. EDUCATION, SKILLS AND EXPERIENCE • Diploma in HR or related • Minimum 2 years relevant experience in administration within an HR environment. • Strong sense of confidentiality • Proven MS Office skills (advance level) • Proven administrative ability. APPLY TO THIS JOB SYSTEMS COMPLIANCE ANALYST Organizational Unit Financial Intelligence Centre -> Compliance and Prevention Job Type Permanent Education Bachelor’s Degree or equivalent Career Level Skilled Location Pretoria - Centurion, GP 0157 ZA (Primary) Travel 0 - 10% Desired Race Not Applicable Desired Gender Not Applicable Closing Date 29/3/2024 Job Description JOB PURPOSE Implement, monitor and enhance the level of compliance related to systems and data reporting requirements in accordance with the Financial Intelligence Centre Act, No. 38 of 2001, as amended (FIC Act). KEY PERFORMANCE AREAS: Technical Competencies • Provide expertise and advice on anti-money laundering compliance requirements pertaining to registrations, data streams and reporting to the FIC and the need to implement appropriate systems and processes by supervised institutions under the FIC Act; • Assist with setting up of reporting streams based on the FIC’s technical system requirements; • Conduct on-site and desktop system and reporting reviews of supervised institutions; • Assess supervised institutions’ system capability and compliance reporting requirements within the industry sectors affected by the FIC Act; • Identify enhancements to improve system and data reporting compliance oversight of the FIC and other supervisory bodies; • Engage users to determine business requirements • Gather and document business requirements • Monitor and report on the state of compliance by Accountable and Reporting Institutions with registration and reporting obligations. • Assist with remediation processes applied to non-compliant reporting and reporting failures of Accountable and Reporting Institutions, including Directive 3 remediation, and monitoring the state of remediation in terms of FIC requirements and instructions. • Assist with the provision of reporting information for compliance reviews, inspections and or enforcement matters at the request of FIC or Supervisory Bodies, relating to compliance with registration and reporting requirements in terms of the FIC Act; • Monitor developments within the ICT environment and recommend new processes, technologies and/or systems to enhance systems and data reporting compliance; • Assist in developing diagnostic tools and applications to facilitate the monitoring, risk assessment and enforcement of FIC Act compliance; • Engage with other FIC divisions in order to assess reporting compliance. Education • Relevant University Degree in Computer Science, Information Systems or equivalent • Qualifications in anti-money laundering, compliance management and or forensics would be advantageous Experience • At least 3 (three) years' experience in a relevant field whilst 5 (five) years’ experience would be advantageous, i.e. compliance/risk experience, including practical experience in the application of compliance systems, of which 2 (two) years must be practical experience in the AML/CFT environment; • Data management experience is a pre-requisite; • ICT systems auditing experience would be desirable; • MIS and statistical reporting experience using Business Intelligence and Dashboards; • Excellent communication skills (oral and written); • Project management skills; • An intermediate to advanced level of computer literacy. APPLY TO THIS JOB
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