FINANCIAL INTELLIGENCE CENTRE (FIC) ASSISTANT FINANCE MANAGER Organizational Unit Financial Intelligence Centre -> Corporate Services -> Finance Job Type Permanent Education Bachelor’s Degree or equivalent Career Level skilled and academically qualified Location Pretoria - Centurion, GP 0157 ZA (Primary) Travel No Travel Required Desired Race Not Applicable Desired Gender Not Applicable Closing Date 16/2/2024 Job Description JOB PURPOSE: To assist the Financial Manager (FM) with the execution of the finance functions. KEY PERFORMANCE AREAS: TECHNICAL • Assist the Finance Manager (FM) with the execution of the finance functions. • Coordinate, facilitate Liaise the resolution of all requirements, compliance, and contractual issues timely with the Insurer, including timely renewal of annual insurance; • Manager the cashbook management function and petty cash management in line with the FIC policy and procedures. • Perform the functions of secretariat for the asset Disposal Committee; • Review asset register and calculations for accuracy and compliance, making recommendations to the Financial Manager; • Responsible for the Debtors management function, ensuring timely recording of transactions in line with policies and procedures; • Coordinate, facilitate the resolution of all compliance and contractual issues timely with the Travel Agent; • Compile cost containment reports and other National Treasury requirements for review by the Finance Manager • Supervise the creditors’ payment cycle and ensure payments are in compliance with PFMA requirements. • Ensure proper contract management and SCM compliance before approving reconciliations; • Review creditors’ reconciliations and follow up / assist with queries / other outstanding issues as and when required; • Ensure timely submission of reconciliations and / or confirmation of payments; • Responsible for the full monthly accrual process and the regularly review and update of the process; • Maintain/update and implement internal controls and procedures, including relevant forms; • Takes accountability for own work and prioritises delivery of own outputs against work plan accordingly to deadlines; • Identifies system / process gaps in the creditors function as well as the accruals and insurance processes and propose improvements to the workflow in line with current developments affecting the relevant areas; • Prepare and deliver work solutions for the creditors function as well as the accruals and insurance processes; • Provide feedback on technical issues and complex interventions; • Analysing reoccurring problems / errors / other issues in the creditors function as well as the accruals and insurance processes and propose corrective actions / changes in procedures; • Ensure compliance with all statutory requirements relating to financial control, financial management and accounting. • Ensure implementation and adherence to finance policies, procedures and systems across all teams. • Accommodates and respond to stakeholder / client requests and queries; • Liaise with external/ internal stakeholders/ creditors under guidance from the Finance Manager; • Perform other related duties as may be assigned to you; MANAGE PEOPLE • Manage the creditors’ team, including the GRN section, according to finance operational standards. • Coach and counsel staff • Provides the team with technical guidance. • Review and signs off work executed by team members and ensure it conforms to policies, procedures, and legislative requirements. • Prioritise and allocation of work to the team. • Actively manage performance. • Report on team progress against set objectives and standards • Ensure implementation of learning and development interventions for the team. GOVERNANCE, RISK MANAGEMENT, COMPLIANCE, AND INFORMATION/KNOWLEDGE MANAGEMENT • Ensures compliance with codes of conduct, policies and procedures and legislative requirements. • Provides input into budget for the business unit. • Contribute to the development and improvement of creditors’ policies, systems, practices within best practice, industry standards and applicable legislation; • Provides input into other finance policies, processes, and systems as well as alignment with related function processes and systems. EDUCATION, SKILLS AND EXPERIENCE: • Relevant Finance Degree (Accounting or Financial Management) • Minimum 5+ years’ experience in the finance department of which 3 should be on a supervisory level. • Honours or studying towards honours will be an added benefit. • Experience in asset management. • Workable knowledge of insurance management will be advantages. • 5 years’ experience in all reconciliations, the payment cycle and contract management. • 5 years’ experience in accruals and the monthly accrual process. • 5 years’ experience in financial accounting systems. • Analytical ability and attention to detail. • Experience in MS packages. • Confident and decisive. • Good communication skills. APPLY TO THIS JOB
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