FILM AND PUBLICATION BOARD (FPB) ADVERTISEMENT – INTERNAL AND EXTERNAL The Film and Publication Board (FPB) is a statutory body, with its main task being the classification of films, videos, DVDs, computer games and certain publications, including online content for their suitable age viewership. Our mission is to "ensure effective child protection, empowerment of consumers and a contribution to the economic growth of the industry through regulation of media content ". Applications are invited from suitably qualified persons for the following positions in the Head office of FPB based in Centurion Pretoria.
Manager: ICT Operations Programme: Programme 4: Technology Support and Platform Monitoring Type: Permanent Reference: M001 Patterson Grade: D3 Remuneration: R1,138,940.00 CTC per Annum Requirements:
Competencies:
Duties: Development and Implementation of the ICT Strategy, Policies, Structures and Governance Framework– Implementation of operational policies. Implementation of security policies. Alignment of ICT Strategy to the FPB Strategy. Development of ICT Technical architecture. Response to internal and external audit queries. Monthly risk reporting and management. Implementation and management of the Unit’s budget according to the governance framework (PFMA). Providing information security services to the organisation. Drafting of operational level agreements and Service Level Agreements. Business Technology Consulting – Provision of business analysis to the organisation. Provision of project management services to the organisation. Provision of application development services to the organization. Monitoring of ICT trends and providing guidelines of hoe technologies can be utilised to benefit the organization. Provision of unbiased technology advisory services that enables the organisation to make informed decisions regarding the best solutions available to resolve business challenges. Provision of inputs regarding the ICT strategy and policy to the board. Participating member of the ICT Steering Committee which feeds the board with ICT related decisions to enable the board to approve recommendations. Understanding of Systems Development Methodologies. ICT Operations management and support service – Monitoring and maintaining of the ICT infrastructure and systems of the FPB. Optimisation and maintenance of network systems and providing of support and assistance to the FPB staff, management and executive management. Development and implementation of the ICT support services management framework. Resolve the ICT related problems within the specified turnaround times. Implementation of fault management within the broader organisation. Service level and operational level management. Lead technical ICT projects and implementation. ICT service management for internal and external stakeholders. Ensure ICT Security policies are implemented as per industry standards. Management of change control processes. Ensure adequate business continuity and disaster recovery systems are in place nd functional. MANAGER: SCM Programme: Programme 3: Finance and SCM Type: Permanent Reference: M002 Patterson Grade:D3 Remuneration: R1,138,940.00 CTC per Annum Requirements:
Competencies: MS Office on intermediate level Duties: SCM Management – Ensure compliance to supply chain policies and treasury regulations. Ensure that policies are aligned with treasury practice notes and instructions. Develop and review SCM Policies. Ensure response times are met. Ensure that procurement is linked to the strategic plan. Provide input to strategic policy development. Compile monthly reports, quarterly reports, annual reports. Compile ad-hoc reports upon requests. Manage the bid committee process. Act as a single point of contact for audit requirements. Assist auditors and Auditor General with any queries they may have. Manage SCM budget. Identify and mitigate any risks in SCM. Perform SCM advisory services. Make provisional payments when required. Acquisition management – Determine threshold to determine procurement process to be followed e.g. payments under R1000 do not need 3 quotations (aligned with SCM Policy). Receive procurement requirements from departments. Receive requests are in budget/strategic plan. Ensure correct approvals have been received. Ensure that requisitions is converted to purchase order, copies are distributed as necessary and that payment is effected. Tender Management – User Requests over R1,000,000.00. Compile specifications from user department (terms of reference). Develop advert based on terms of reference. Prepare standard bid documents including advert, terms of reference and information required for tender. Conduct briefing sessions, and clarification sessions to inform the audience of requirements. Determine tender closure dates. Invite people form institute to witness official opening of tender. Send invitation to members of procurement committee to evaluate the bids. Appoint independent experts from outside when necessary. Source independent evaluation. Appoint receipt of report from independent experts. Peruse the report and documents from independent experts. Peruse the report and documents form the expert. Invite final three bidders to perform presentation to ensure that the best service provider is appointed. Procurement committee performs scoring. Combine scores and gain consensus and submission and SLA’s for CEO for appointment recommendation. Get endorsement from CEO. Supplier performance management – Perform due diligence before enlisting a service provider to ensure that they are not blacklisted. Ensure that new service providers have not provided poor service by phoning past clients of service provider. Engage service provider by providing SLA. Ensure that service providers perform as per SLA. Follow up to ensure user department is satisfied with the service provider. Address any issues with service provider to ensure top service. Engage service provider formally and telephonically to address problems. Include user departments an legal departments in meetings to address SLA non-compliance issues. Ensure that the service provider database is maintained and updated on an ongoing basis. Remove suppliers from database when necessary. Inform treasury department to black list service provider. Respond to complaints from service providers. Disposal management – Perform asset valuation with Asset Disposal Committee, consisting of Asset Officers, twice a year. Received report form asset officer when a disposal is necessary. Invite Asset Disposal Committee to double check that the report is a true reflection. Submit written requests for disposal to CEO. Ensure that policy is followed regarding disposal. Resell or donate assets when possible. Staff Management – Ensure that sufficient staff are available and properly trained. Prepare performance management contracts on an annual basis. Review performance management contracts on a quarterly basis. Approve leave applications. Provide coaching, mentoring and guidance to staff. Identify any training requirements in staff and ensure that these requirements are met. Guide staff in career development. Address any disciplinary issues. Create succession plans for direct reporting staff.
BUSINESS ANALYST Programme: Programme 4: Technology Support and Platform Monitoring Type: Permanent Reference: M003 Patterson Grade: C5 Remuneration: R679,880.00 CTC per Annum Requirements:
Competencies:
Duties: Provision of Business Consulting to the organisation – Analysis of the business needs of the clients and stakeholders and to propose solutions. Assisting in the development of high level business requirements and associated business cases. Provide input into sub-functional planning. Identify and initiate projects to improve existing business processes. Reporting on operational efficiency, project status, budget and resource allocation to the unit. Contribute to the establishment of the business process management service offering and is instrumental in business process engineering. Documentation of business process instructions and procedures and all project related business design and analysis using the relevant business analysis tools. Project management according to prescribed project management standards. Lead projects or participate in the implementation of projects such as development of information strategies, establishing business architectures and compiling user requirement specifications. Contribute to other administration and ad-hoc tasks required within the unit. Contribution to Strategy Development and Implementation – Translating business strategy into technology initiatives. Modelling of client business in the current and future state as defined by its key strategies, stakeholders, mission, functions and organisational structures and processes. Involvement in the formulation of the ICT strategy and other operational policies. Provide business advice, consulting and system analysis to clients and other stakeholders. Improvement to ICT business processes, policies and procedures. Implementation of ICT strategy, policies and procedures. Providing quality assurance services according to set standards and procedures. MANAGER: COMMUNICATIONS AND MARKETING Programme: Programme 2: Corporate Services Type: Permanent Reference: M004 Patterson Grade: D4 Remuneration: R1,350,500.00 CTC per Annum Requirements:
Competencies:
Duties: Position FPB as a credible content classification authority – Develop a communication strategy and implementation plan for the FPB. Ensure Board approval of the communication strategy. Ensure alignment of the communication strategy to the organisational strategy. Align allocated resources to the implementation strategy. Review the FPB communication strategy every three years as needed. Ensure alignment and compliance of the communication operational and annual performance plans to the communication strategy. Provide input into the strategy planning process of the FPB for board approval. Develop a Media and Stakeholders Relations Strategy for the FPB – Act as spokesperson for the FPB. Manager and Execute media relations strategies and implementation. Establish media and stakeholder relationships for the FPB. Manage and execute FPB external communication including advertising. Represent the FPB at dedicated stakeholder and inter-governmental relations meetings. Overall management of the communications department – Develop, manage and report on the sub programmes budget and expenditure. Approve the Sub-programmes contracts and assessments on a quarterly basis. Develop monthly, quarterly and annual reports of the Communications and Marketing sub-programme. Manager Risk reporting and business continuity plans for the Communications and Marketing sub-programme. Ensure overall compliance with the organisational supply chain and overall policies of the organisation within the Communications and Marketing sub-programme. Ensure achievement of targets by the Communications and Marketing sub-programme. Overall management and oversight of internal communications programmes – Review and manage the implementation of the internal communications plan. Approve internal communication deliverables and targets for implementation by the Assistant Manager: Communication and Marketing.
MANAGER: PUBLIC COMPLAINTS Programme: Programme 4: Technology, Support and Platform Monitoring Type: Permanent Reference: M005 Patterson Grade: D2 Remuneration: R875,180.00 CTC per Annum Requirements:
Competencies: Strategic capability & leadership (Core Managerial), Programme & Project Management (Core Managerial), Financial Management (Core Managerial), Change Management (Core Managerial), Communication (Process), Client orientation and customer focus (Process), Problem solving and analysis (Process) and Service Delivery Innovation (Process). Duties: Assess merit and validity of all complaints in line with mandate of the Office of the FPB. Determine additional requirements based on assessment of complaints. Analyse data and advice on necessary corrective actions; Produce investigation reports on all complaints and advice on remedial actions thereof. Gather relevant evidence and conduct witness interviews; Advise on compliance with Legislation, Regulations, Rules, Policies and procedures. Monitor the investigation of complaints, conduct of Enforcement committee and appeal tribunals. Develop and implement policies, systems and processes in line with legislative provisions and best practices principles; Develop and review policy guidelines and procedures for assessment operations and investigation/monitoring operations. Manage the development, maintenance and provision of complaints handling system, procedures, and processes. Fast track procedures and processes. Manage the review of the complaints handling system to achieve efficiency of the Unit. Monitor the implementation, maintenance and use of the complaints handling system. Ensure professionalism and confidentiality in the administering of the complaints handling procedures and processes. Evaluate the success of the complaints handling system and report thereon. Facilitate the creation of a complaints database and tracking system. Facilitate the creation of a database and tracking system of all complaints. Establish and determine reasonable turnaround times for dealing with complaints. Monitor and report on compliance within the stipulated turnaround times. Ensure that clients are informed of the reference numbers allocated to their complaints as well as progress regarding their complaints. Manage the screening and analysis of complaints. Develop a methodology for the screening and analysis of complaints. Ensure the correct categorization of complaints. Ensure the correct identification of complaints for investigations. Co-ordinate the identification, recording and referral of complaints to other enforcement institutions. Facilitate the identification and assessment of complaints for referral to higher authorities for direction. Management of financial resources and assets of the unit. Manage staff/ personnel. Manage the strategic planning of the unit and the execution of the operational plan. LEGAL ADMIN ASSISTANT Programme: Programme 5: Regulatory Development and Enforcement Type: Permanent Reference: M008 Patterson Grade: B4 Remuneration: R313,960.00 CTC per Annum Requirements:
Competencies:
Duties: Performing Document Management for the legal unit – Drafting of appropriate correspondence as requested by the Manager: Regulatory Compliance and Enforcement. Compiling and updating Litigation Report, Contract Register and legal risk register on a monthly basis and distribution thereof. Management of Budget register and distribution of same on a monthly basis. Compiling of the monthly report, quarterly reports at the end of each quarter and Regulatory Compliance and Enforcement Sub-programme’s evidence file. Maintain an effective filing and document tracking system (electronic and physical). Maintenance of the office document flow registers for incoming and outgoing documents. Providing legal administrative support to the Regulatory Compliance and Enforcement Sub-programme– Diarising and sending constant reminders and update on progress of assigned tasks. Providing support to the Regulatory Compliance and Enforcement Sub-programme in conducting research on law and case law required. Organising meetings on outlook; communication with the attendees establishing requirements for the meeting; organising of the relevant meeting venue and logistical arrangements for the meetings. Development of the packs and or/related documentation for legal meetings. Compile agenda and take accurate minutes during meetings. Keeping record of all meetings and attendance registers. Coordination and facilitation of travel and accommodation arrangement for the Regulatory Compliance and Enforcement Sub-programme – Obtaining relevant quotations for the travel arrangements of the Regulatory Compliance and Enforcement Sub-programme. Preparation of submissions for travelling arrangements of the Regulatory Compliance and Enforcement Sub-programme. Monitoring of the purchase orders in the Regulatory Compliance and Enforcement Sub-programme. Create and manage a travel plan for the Regulatory Compliance and Enforcement Sub-programme and distribute to it on a quarterly basis. Assisting with logistics for events organised by the Regulatory Compliance and Enforcement Sub-programme. General Office Administration in the Regulatory Compliance and Enforcement Sub-programme – Ordering stationery and keep record of all stationery orders. Engaging with other Sub-programmes to facilitate progress, follow up on tasks as required and reporting back. Answering of the telephones and recording and referring of relevant messages and incoming calls received in the Regulatory Compliance and Enforcement Sub-programme and liaising with internal and eternal parties. Filing of all procurement related documents, sorting of purchase orders and compiling invoices relevant to the work of the Regulatory Compliance and Enforcement Sub-programme. Processing of claims for the Regulatory Compliance and Enforcement Sub-programme. Execute any paralegal tasks as may be required by the Manager: Regulatory Compliance and Enforcement Sub-programme. Managing stakeholder database of the Regulatory Compliance and Enforcement Sub-programme. Knowledge Management – Daily storage and filing of Sub-programmes documents and records on electronic and filing cabinets. Prechecks of business units correct application of naming conventions for documentation types as illustrated on the Document and Records Management Policy and Procedure. Ensure adherence of standards and compliance. Facilitate communication among members of the Sub-programmes regarding any document and records management related issues. Coordinate monthly meetings with member of the Sub-programme to advise them on any document and records management related issues. Monthly meeting minutes to be submitted to Knowledge Management Coordinator.
THE FOLLOWING POSITIONS ARE RE-ADVERTISED AS PERMANENT POSITIONS IN THE STRUCTURE AND SUITABLY QUALIFIED CANDIDATES ARE ENCOURAGED TO APPLY. CASE MANAGEMENT SPECIALIST Programme: Programme 5: Regulatory, Development and Enforcement Type: Permanent Reference: M009 Patterson Grade: C5 Remuneration: R679,880.00 CTC per Annum Requirements:
Competencies:
Duties: Records and evaluates complaint submissions. Communicates with complainant to acquire relevant complaint information. Coordinate with internal programmes and sub-programmes to incorporate vital input into event reports. Reviews and provides feedback on complaint investigation reports. Records and provides regulatory reportability decisions on complaints. Ensures timely processing of complaints. Generated and submits event reports to appropriate Executives, Senior Managers and Managers as requested and as required by applicable laws and regulations. Responds to enquiries regarding report submitted. Involved in activities to prepare for audits and inspections. Performs investigations, reviews and closes complaint files. Collects complaint case and process metrics to capture and generate trend reports. Coordinates with other Programmes and Sub-programmes to provide complaint data reports as needed. Participates in inter-programme cross-functional projects. CASE MANAGEMENT OFFICER Programme: Programme 5: Regulatory, Development and Enforcement Type: Permanent Reference: M010 Patterson Grade: C3 Remuneration: R529,100.00 CTC per Annum Requirements:
Competencies:
Duties: Complaints management. Receive written complaints and register them onto the system, screen them and send them to the relevant programme and/or sub-programme concerned and update the system. Once the complaint has been referred, keep a record of the complaint and follow its status on the system. Ensure that any complaint files that are removed from the office are returned and that copies are made and tracked. Pass all service-related matters onto the specialist. Assist with telephonic complaints if possible, making use of legal background to assist complainants. When required develop new templates for reporting matters for the Programmes and Sub-programmes. Assist with re-routing o files and tracking of files on the system when requested to do so. Assist in following up complaints transferred to Programmes and sub-programmes. Documentation and reporting. Assist with administrative work within the programme and sub-programme when required. Compile weekly and monthly and monthly reports capturing the number of complaints, the programme and sub-programme involved and type of complaint. Develop and compile the statistics for the monthly report.
ENFORCEMENT ADMIN OFFICER Programme: Programme 5: Regulatory, Development and Enforcement Type: Permanent Reference: M011 Patterson Grade: C3 Remuneration: R529,100.00 CTC per Annum Requirements:
Competencies:
Duties: Preparing analytical summaries of written argument or evidence and assessing arguments in the light of the case law and legal literature. Detailed research on topics. Preparing pre-hearing chronologies, memoranda, media summaries and opinions as well as identifying key issues in pending matters. Assisting the members of the Enforcement Committee in session, case-calling and ensuring that the oral hearings take place with propriety and efficiency. Taking detailed notes of oral argument. Assisting the members of the Enforcement Committee in related work such as committees and organisational work. Cite-checking draft decisions before delivery. Assisting with administration of Committee papers, case management and public documents. ASSISTANT: REGULATORY DEVELOPMENT Programme: Programme 5: Regulatory, Development and Enforcement Type: Permanent Reference: M012 Patterson Grade: C2 Remuneration: R464,100.00 CTC per Annum Requirements:
Competencies:
Duties: Independently research and analyse regulatory pronouncements, reporting requirements and other documents. Review and analyse publications and regulatory pronouncements and rules to stay abreast of changes. Present analysis and recommendations to management. Respond to internal/external enquiries regarding data reported or filed; lead the development and implementation of legislative, regulatory or instrument changes; Prepare in-depth analysis of impact on regulatory reports due to regulatory and policy changes. Clarify regulatory reporting requirements for programmes and sub-programmes. Provide lead guidance to other staff members. Maintain strong collaborative working relationships with the programmes and sub-programmes to gain an understanding of their roles and responsibilities. Perform other projects or duties as assigned. ASSISTANT: REGULATORY ANALYST Programme: Programme 5: Regulatory, Development and Enforcement Type: Permanent Reference: M013 Patterson Grade: C2 Remuneration: R464,100.00 CTC per Annum Requirements:
Competencies:
Duties: Maintains legal and regulatory compliance by researching and communicating requirements and obtaining approvals. Researches regulations by reviewing regulatory bulletins and other sources of information. Keeps other Programmes and sub-programmes abreast of requirements by researching regulatory and filing information. Keeps other programmes and sub-programmes abreast of requirements by researching regulatory and filing information and by writing and communicating guidelines. Obtains approvals by revising forms, processes and procedures. Prepares reports by collecting, analysing and summarising information. Maintains rapport with regulatory personnel by arranging continuing contacts and resolving concerns. Maintains quality service by establishing and enforcing institutional standards. Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, benchmarking state-of-the-arts practices, and participating in professional societies. Contributes to team effort by accomplishing related results as needed. INVESTIGATOR Programme: Programme 5: Regulatory, Development and Enforcement Type: Permanent Reference: M014 Patterson Grade: C3 Remuneration: R529,100.00 CTC per Annum Requirements:
Competencies:
Duties: Assist with and/or conduct investigations on non-compliance. Undertake specific activities relating to investigations. Provide advice and support and carry out legal analysis on issues relating to investigations under the guidance and direction of the senior legal officer and/or Manager in accordance with the FPB’s policies, procedures and manuals. Ensure that investigations are completed in a methodical and sound manner. Attend to the screening/summary of the complaints that have been registered with the FPB. Make follow-ups on complaints in accordance with the FPB’s complaints handling procedures. Attend to consultations with complainants and interactions with complainants (under direction of the Senior Legal Officer), respondents, attorneys, government, departments and stakeholders in relation to the complaints handling process as may be required. Assist with legal research with regards to the interpretation of statutes, exercise of power and or any other legal issues. Assist and facilitate the setting up of “help desks” or “day clinics” in different parts of the province (under the guidance of the Senior Legal Officer) in order make the Regional Offices more accessible to people who have allegedly experienced non-compliance. Attend to “once-off” enquiries in accordance with the relevant procedures and manuals and to ensure that proper records and information are kept. Ensure that proper records are kept of all complaints, once-off enquiries and statistical information. JUNIOR SECURITY ADMINISTRATOR Programme: Programme 4: Technology, Support and Platform Monitoring Type: Permanent Reference: M015 Patterson Grade: C1 Remuneration: R409,300.00 CTC per Annum Requirements:
Competencies:
Duties: Project Management - Assist with the implementation of the ICT Security Framework and other security projects when the need arise. Operation Business Management – Performing vulnerability assessments, identifying and defending against threats. Assisting in conducting penetration tests. Participating in the development of security policies and procedures. Attending to security related incidents. Assisting with ensuring software, workstations, and servers are being updated with latest security patches and ensuring all network resources are using the proper defence techniques. Analysing security requirements and recommending improvements together with the ICT Security Officer. Assisting with development technology based solutions to solve system-wide operational problems. Assisting in identifying and preventing threats through SIEM and EDR solutions. Assisting audits by providing security related information as requested by the internal audit. Configuring and supporting security tools such as firewalls and anti-virus software. Reporting – Compile, submit and present progress reports weekly, monthly and quarterly. Any other operational reports requested. Closing Date: 21 May 2023 17h00 Persons interested in applying for the above positions are requested to download the application form from website. To apply submit a completed Application Form, comprehensive CV and certified copies of qualifications and ID to Jacque Steyn at recruitment@fpb.org.za. Please enter the position applied for and the reference number in the email subject line. FPB Hotline: 0800 148 148 www.fpb.hotline.org.za
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