EASTERN CAPE DEPARTMENT OF HUMAN SETTLEMENTS APPLICATIONS : Directions to candidates: Applicants must apply using e-Recruitment system which is available on https://erecruitment.ecotp.gov.za, to report technical glitches or for assistance regarding the system and/or activation of your profile, send an email to: YolandaS@ecdhs.gov.za (NB: Do not send CV’s to this email). The system is available 24/7 and closes at 23:59 pm on the closing date. However, the technical support is given within working hours and weekdays only i.e. between 08:00-16:30 from Monday to Thursday and between 08:00-16:00 on Fridays. Should you submit your applications to YolandaS@ecdhs.gov.za and not as specified above – your application will be regarded as lost and will not be considered. NB: The Department will also allow hand delivered/walk-ins/postage applications. Your applications must be addressed to -The Director: Human Resource Management, Eastern Cape Department of Human Settlements, Private Bag X13008, Cambridge, 5206 (for postage) and Steve Tshwete House, 31-33 Phillip Frame Road (in front of SARS) Waverly Park, Chiselhurst, East London (for hand delivery and courier). CLOSING DATE : 15 August 2022
NOTE : Applications must be submitted on a duly complete New Z83 form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a fully completed signed Z83 form and detailed Curriculum Vitae. Shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents to HR on or before the day of the interview. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. The Department reserves the right not to make appointment(s) to the advertised post(s). Persons with disability and people from previously disadvantaged groups are encouraged to apply. Employment equity targets of the department will be adhered to. For SMS (Senior Management Service) Posts: In terms of DPSA Directive on compulsory capacity development, mandatory training and minimum entry requirements for members of the Senior Management Level for SMS appointments. It is a requirement for applicants to produce or attach a pre-entry Certificate for entry into the SMS posts and the full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme. Applications received after closing date will not be considered.
MANAGEMENT ECHELON CHIEF DIRECTOR: FINANCIAL MANAGEMENT SERVICES REF NO: DHS01/08/2022 Purpose: To oversee departmental financial management services. SALARY : R1 269 951 per annum (Level 14) all inclusive CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, an undergraduate qualification (NQF level 7) in Finance/Auditing as recognised by SAQA with 5 years’ experience at a senior managerial level as well as a post graduate qualification at NQF level 8 in Finance or Auditing will be an added advantage. A certified chartered accountant (SA) qualification, active membership in professional bodies like SAICA, CFA, etc, coupled with extensive Public Sector Financial Management experience will be an added advantage. SMS pre-entry Certificate (proof of registration) is one of the minimum requirements for SMS positions as indicated under paragraph 10.3 of the DPSA Directives as an online course on www.thensg.gov.za. Highly diligent, confident candidates with substantial management experience. Sound management of human capacity, financial and assets within the office. Sound knowledge of the Public Finance Management Act (PFMA), applicable legislation and prescripts, government programmes, information management and policies and procedures. Excellent strategic capability and leadership, communication, client orientation and customer focus, people management and empowerment, problem solving and analysis, financial management and programme and project management competencies. Ability to work in a team and under pressure. Must possess a valid driver’s licence. DUTIES : Develop and execute financial and business support strategy, implement financial management plan of the department based on the mandate of the department and in line with the requirements of the Public Finance Management Act (PFMA). Exercise managerial oversight in the formulation and implementation of the department corporate financial governance programme. Provide leadership and sustainable operational management of the department finance function. Ensure that finance function performs effectively and optimally with regards to the department’s requirements for stakeholder relations management. Ensure alignment of functions and business processes as well as acquisitions and utilisation of appropriate systems and solutions within business support functions. Contribute, as part of the executive management collective, to the accountability for performance of the department. Ensure that the department financial management programmes and models meet all statutory and relevant corporate governance conventions and standards. Implement budgetary controls and effective internal control systems in the accounting and reporting cycles. Implement supply chain and asset management systems. Skills And Competencies: Proven record of leadership and strategic capability in managing large and complex environments, innovation and project management capabilities, excellent communication and problem-solving skills, advanced technological skills (expert/competent on the use of Microsoft Applications). A clear understanding of the PFMA, Treasury Regulations, MFMA, GRAP, GAAP, complemented ability to work within a deadline driven and regulatory environment. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. KANA: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 REGIONAL DIRECTOR: ALFRED NZO REGION REF NO: DHS02/08/2022 Purpose: To manage, co-ordinate and facilitate district development housing programmes and stakeholders’ engagement. SALARY : R1 073 187 per annum (Level 13), (all inclusive) CENTRE : Alfred Nzo Region REQUIREMENTS : National Senior Certificate, an undergraduate qualification (NQF level 7) in Public Management/Bachelor of Administration/Social Sciences/Development Studies as recognised by SAQA with 5 years’ experience at a middle/senior management level. SMS pre-entry Certificate (proof of registration) is one of the minimum requirements for SMS positions as indicated under paragraph 10.3 of the DPSA Directives as an online course on www.thensg.gov.za. Highly diligent, confident candidates with substantial management experience. A sound knowledge and functioning of government systems and applicable legislations and regulations. Ability to take initiative. Good communication skills, project management skills, presentation skills, report writing skills, planning, and organising, problem solving and analysis skills. Ability to work in a team. Effective and efficient management and monitoring of organisational budget and expenditure. Must possess a valid driver’s licence. Computer literate. Able to work under pressure and difficult deadlines. DUTIES : Determine the implementation of housing projects and quality assurance. Plan the operational implementation process. Develop and maintain a programme monitoring tool. Involve relevant stakeholders/other components in the Department. Report on progress. Monitor housing programmes and administration. Monitor the implementation and administration of housing subsidy programmes. Monitor the implementation and administration of the human settlement development programme. Monitor the involvement of emerging contractor and other vulnerable groups. Monitor housing property. Monitor housing assets. Monitor the acquisition of land. Monitor the administration of the social/rental housing programmes. Monitor administrative support services. Facilitate the acquisition of land. Facilitate the administration of the social/rental housing programmes. Manage supply chain management provisions. Manage general administrative practices, e.g. staff management, records management etc. manage the allocated resources of the directorate. Ensure timeously development of job description and implementation of Work Plans and Personal Development Plans (PDP’s) for all employees in the sub-directorate. Manage daily employee performance and ensure timely Performance Assessments of all sub-ordinates. Maintain high standards by ensuring that the team/section produces excellent work in terms of quality/quantity and timeliness. Resolve problems of motivation and control with minimum guidance from managers. Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities. Ensure management, maintenance, and safekeeping of assets. Skills and Competencies: Knowledge of applicable legislation and prescripts, government programmes, information management, policies and procedures, Public Finance Management Act (PFMA). Excellent research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation skills and working in a team. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. KANA Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 DIRECTOR: LAND ACQUISITION AND TENURE SERVICES REF NO: DHS03/08/2022 Purpose: To facilitate and co-ordinate land acquisition and tenure services. SALARY : R1 073 187 per annum (Level 13), (all inclusive) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, an undergraduate qualification (NQF level 7) in Public Management/Bachelor of Administration/Social Sciences/LLB (Law)/Development Studies as recognised by SAQA with 5 years’ experience at a middle/senior management level. SMS pre-entry Certificate (proof of registration) is one of the minimum requirements for SMS positions as indicated under paragraph 10.3 of the DPSA Directives as an online course on www.thensg.gov.za. Highly diligent, confident candidates with substantial management experience. A sound knowledge and functioning of government systems and applicable legislations and regulations. Ability to take initiative. Good communication skills, project management skills, presentation skills, report writing skills, planning, and organising, problem solving and analysis skills. Ability to work in a team. Effective and efficient management and monitoring of organisational budget and expenditure. Must possess a valid driver’s licence. Computer literate. Able to work under pressure and difficult deadlines. DUTIES : Facilitate, co-ordinate release of national and provincial state land for housing development. Provide support to municipalities to acquire private and public land for housing development. Assess housing project applications to determine property ownership. Facilitate transfer of residential sites to subsidy beneficiaries. To promote upgrading of land tenure rights for housing development. Facilitate the devolution of properties to municipalities. Skills and Competencies: Knowledge of applicable legislation and prescripts, government programmes, information management, policies and procedures, Public Finance Management Act (PFMA), Housing Act, Government Immovable Assets Management Act (GIAMA). Excellent research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation skills and working in a team. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 OTHER POSTS SYSTEMS MANAGER: APPLICATIONS SUPPORT AND SYSTEMS DEVELOPMENT REF NO: DHS04/08/2022 Purpose: To provide applications and systems support and develop and enhance systems and software. SALARY : R744 255 per annum (Level 11), (all inclusive) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6)/B. Degree (NQF level 7) as recognised by SAQA in Information Technology/Information Technology Management/Information Technology in software Development/Information Technology programming/information technology in Web Development or equivalent3 years’ working experience as an Assistant Director in the field. Sound knowledge of monitoring and evaluation, government policies and planning systems, government programme of action, public service regularity framework, information management and performance management. Must possess a valid driver’s licence. DUTIES : Provide applications and systems support. Provide technical/functional application support for the various designated applications/systems used by the organisation. Understand designated applications/systems business functionality and use technical and analytical expertise to locate and resolve applications/systems related problems. Provide system related advisory service to departmental users. Develop and enhance systems and software. Manage systems development tool software licensing requirements are adhered to. Render business analysis and process re-engineering services in respect of information and communication systems and software. Consult on and conduct surveys of user requirements. Manage the user requirements are accounted for in systems and software. Arrange and manage outsourcing of needs and requirements. Regularly assess and evaluate systems and software performance and institute reviews and renewal. Manage departmental systems and software remains commensurate with best and latest practices in the industry. Ensure that departmental systems are developed to enable business intelligence for decision support and information and knowledge management (data warehousing and data mining). ICT Governance. Evaluate and provide advice on the use of ICT to support the organisation and monitoring this use to achieve. Create procedures and policies for using various designated departmental ICT applications/systems. Ensure that the designated departmental ICT applications/systems operate in-line with the departmental Corporate Governance of ICT Policy that implements the objectives, principles and practices of the Corporate Governance Framework. Risk management. Implement appropriate security controls for designated departmental systems/application development. Maintain software support processes. Manage the allocated resources of the sub-directorate. Ensure sound employment relations. Quality control of the work delivered by subordinates. Advising subordinates about all aspects of the work. Manage the performance and conduct of subordinates and social work unit. Ensure that subordinates are trained and developed to be able to deliver work of the required standard efficiently and effectively through the utilisation of inter alia, knowledge management. This would include providing mentorship and guidance to subordinates to assist them to integrate theory and practice, and to develop appropriate skills. Establish implement and maintain efficient and effective communication arrangements in the unit. The development and management of the work plan of the unit and reporting on progress as required. Skills And Competencies: Research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation, working in a team. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 CONTROL WORKS INSPECTOR: PROJECT MANAGEMENT AND QUALITY ASSURANCE REF NO: DHS05/08/2022 Purpose: To ensure that inspectorate services are provided. SALARY : R477 090 per annum (Level 10) CENTRE : Amathole Region 71 REQUIREMENTS : National Senior Certificate, Degree/National Diploma as recognised by SAQA in built environment (Civil, Quantity Surveying, Architecture, Town Planning and Building) or equivalent. 3 years working experience in human settlements development. Human settlements experience will be an added advantage. Knowledge of National Building Regulations and NHBRC compliance requirements. Verbal and written communication skills. Knowledge of Microsoft projects. Ability to work independently. Must possess a valid drivers’ licence. DUTIES : Facilitate, co-ordinate and control the implementation of new works, repair and rectification, through inter alia the following: allocate tasks and projects in relation to the maintenance of existing and new works. Monitor the progress and expenditure on current rectification and new works projects. Attend monthly project progress meetings with relevant stakeholders. Ensure that the Works Control System is updated, provide reports and estimates and recommend and monitor expenditure and payments. Ensure effective contract administration through the solution of disputes. Promote and assist SMME’s BBBEE and PPP’s. Promote the initiatives of the Extended Public Works Programme (EPWP). Ensure that the relevant project documentation for new and existing structures is compiled, through inter alia the following: develop and interpret plans and sketches. Liaise with relevant stakeholders in respect of technical aspects. Manage the activities of contractors and consultants through inter alia the following: provide advice and guidance to contractors and consultants in respect of compliance to legislations, regulations and procedures. Put systems and procedures in place to ensure contractors and consultants adhere to legislation, regulations and procedures. Verify invoices and certifies progress of payments. Check and process variation orders and requests for the extension of deadlines. Brief contractors and consultants on projects and certify claims for fees. Ensure effective contract administration. Facilitate and resolve problems emanating from projects and develop progress reports on projects. Supervise the performance and conduct of subordinates through inter alia the following: identify skills development needs and provide training and development opportunities for subordinates. Provide advice and guidance on the interpretation and application of legislation, policies and procedures. Ensure quality control and effective and efficient workflow of work done by works inspectors and report on all work allocated. Monitor the proper utilisation of equipment, stores and expenditure. Administer the departmental performance and development system. Skills And Competencies: Research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation and working in a team. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 ASSISTANT DIRECTOR: CAPACITY BUILDING AND MUNICIPAL SUPPORT REF NO: DHS06/08/2022 Purpose: To assist in the accreditation of municipalities. SALARY : R477 090 per annum (Level 10) CENTRE : Head Office: East London REQUIRMENTS : National Senior Certificate, National Diploma (NQF level 6)/B. Degree (NQF level 7) in Social Science/Developmental Studies/Human Settlements degree/Public Management/Public Administration or equivalent. 3 years working experience at supervisory level. Knowledge of monitoring and evaluation, government policies and planning systems, government programme of action, public service regularity framework, presidency policies and procedures, information management and performance management. Must possess a valid driver’s licence. DUTIES : Conduct capacity assessment of municipalities. Prioritise identified municipalities for assessment and facilitate the assessment process. Organise meetings with the identified municipalities in respect of the actual assessment. Assist in conducting walkthrough of the municipalities. Collate, collect data and eventually compile the assessment report. Facilitate feedback session for the assessed municipalities. Organise meetings with the assessed municipalities for feedback. Provide reports on the performance of accredited municipalities. Assist in monitoring the performance of the two accredited municipalities on their delegated areas of their responsibility. Establish communication lines and working relations with officials at the municipalities. Request reports from the two accredited municipalities to assess their performance. Design and implement practical and acceptable monitoring instruments. Provide support towards accreditation of municipalities. Assist in assessing the current capacity of municipalities against the required capacity. Identify gaps and provide interventions to those gaps. Provide support with the development of the business plan. Work in collaboration with National for the final assessment done by an Independent Capacity Compliance Assessment Panel. Analyse and consolidate municipal capacity status information. Analyse assessment reports to establish the capacity of the municipalities. Consolidate municipal project information. Qualify problem areas and deficiencies. Skills And Competencies: Facilitation, report writing, research, computer literacy, negotiation, networking, presentation, analytical, financial, project management, strategic planning and motivational skills. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 ASSISTANT DIRECTOR: RESEARCH REF NO: DHS07/08/2022 Purpose: To administer housing research SALARY : R477 090 per annum (Level 10) CENTRE : Head Office: East London REQUIRMENTS : National Senior Certificate, National Diploma (NQF level 6)/B. Degree (NQF level 7) in Human Settlements/Social Science/Public Management/Public Administration/Development studies or equivalent with 3 years’ working experience at supervisory level. Knowledge of research project planning and execution process with good understanding of applied research, research findings dissemination process, monitoring and evaluation, government policies and planning systems, government programme of action, public service framework, human settlements policies and regulations, information management and performance framework, settlements policies and regulations, information management and performance management. Must possess a valid driver’s licence. DUTIES : Conduct research into the housing and human settlement sector. Compile the business plan for the execution of research on identified areas of specific research projects in support of policy development and programme development. Liaise with research partners and stakeholders and maintain a database of relevant institutions. Gather relevant information sources and verify data contributions. Maintain proper mechanisms for data collection and storage. Analyse information, form conclusions and report on findings for consumption and utilization. Administer proper reporting process. Ensure timely and adequate dissemination of research findings. Maintain a database/repository of researched material in a consumable and user-friendly format. Report on a regular basis on researched products through established reporting lines and mechanisms for tracking research applications. Maintain mechanisms for controlling access to and classification of information. Monitor, evaluate and follow-up on research findings. Administer alignment of business and project plans with research findings and recommendations. Maintain mechanisms for monitoring of utilisation application of research findings and recommendations in practice. Ensure adequate co-ordination, interaction and feedback. Intervene timely and/or on an ad-hoc basis with follow-up research and recommendations for utilisation in practice. Institute follow-up procedures and reviews. Manage the allocated resources of the sub-directorate. Ensure sound employment relations. Quality control of the work delivered by the subordinates. Advising subordinates about all aspects of the work. Manage the performance and conduct of subordinates and research section. Ensure that subordinates are trained and developed to be able to deliver work of the required standard efficiently and effectively through the utilisation of inter alia, knowledge management. This would include providing mentorship and guidance to subordinates to assist them to integrate theory and practice, and to develop appropriate skills. Establish, implement and maintain efficient and effective communications arrangements in the unit. The development and management of the work plan of the unit and reporting on progress as required. Skills And Competencies: Facilitation, report writing, presentation, research, computer literacy, negotiation, networking, analytical, financial, project management, strategic planning and motivational skills. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810
ASSISTANT DIRECTOR: ADMIN SUPPORT SERVICES REF NO: DHS08/08/2022 Purpose: To administer matters relating to housing development in particular providing housing administration support services. SALARY : R382 254 per annum (Level 09) CENTRE : Amathole Region REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6)/B. Degree (NQF level 7) as recognised by SAQA in Public Management/Public Administration/Human Settlements/Developmental studies or equivalent. 3 years’ working experience at supervisory level. Knowledge of applicable legislation and prescripts, government programmes, information management and policies and procedures. Must possess a valid driver’s licence. DUTIES : Perform HSS functionalities within the region. Capture all submitted application forms HSS timeously. Verify submitted application forms. Ensure that approvals are done timeously. Assist with search overrides. Attend to beneficiary status queries. Perform beneficiary administration and social facilitation processes within the region. Ensure the establishment of project steering committees (PSC). Ensure that regular PSC meetings take place. Facilitate beneficiary education workshops. Facilitate the completion of subsidy application forms. Preparation of human settlements project funding applications. Attend meetings with communities and developers to familiarise them with housing policy requirements and procedures. Assist developers in compiling project descriptions and applications. Facilitate technical input on submitted applications. Present project applications at TEC and PACOM. Attend to housing administration matters/issues relating to planned and approved running projects. Attend to any administrative issue that will impact negatively on the execution of the project. Facilitate the funding requests for additional funds for blocked projects. Facilitate the funding requests for rectification projects. Facilitate the funding requests for variance allowances. Skills And Competencies: Problem solving, research, report writing, negotiation, interpersonal relations, communication, facilitation, analysing, conflict management, presentation, working in a team and ability to work under pressure. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 ASSISTANT DIRECTOR: GENERAL PAYMENTS REF NO: DHS09/08/2022 Purpose: Payment of suppliers for goods and services and sundry payments. SALARY : R382 254 per annum (Level 09) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6)/Degree (NQF level 7 as recognised by SAQA in Finance/Financial Management/Auditing/Accounting/Cost and Management Accounting or equivalent. 3 years’ working experience at supervisory level. Good knowledge of monitoring and evaluation, government policies and planning systems, government programme of action, policies and procedures, information management and performance management. Must possess a valid driver’s licence. DUTIES : Facilitate service provider payment and ensure that the correct invoice amount is paid to appropriate banking details within 30 days from the date of receipt of an invoice, and report issues of non-compliance. Monitor creditors’ reconciliation to ensure that all departmental contractual obligations are paid on time and report to the relevant authority. Report identified issues of irregular, unauthorised, fruitless and wasteful expenditure. Monitoring clearing of equitable share commitments and monthly reporting of commitments. Ensure filling and safekeeping of payment vouchers in the strong room by implementing access control measures. Manage performance and conduct of subordinates. Skills And Competencies: Facilitation, report writing, research, interpersonal relations, computer literacy, negotiation, presentation, analysing, conflict management and working in a team. 74 ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 SENIOR ADMINISTRATIVE OFFICER: SALES, TRANSFERS AND ASSETS REF NO: DHS10/08/2022 Purpose: To co-ordinate and facilitate the implementation of Enhanced Extended Discount Benefit Scheme. SALARY : R321 543 per annum (Level 08) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6)/B. Degree (NQF level 7) as recognised by SAQA in Public Administration/Public Management/Human Settlements and Management or equivalent with 2 years’ working experience. Knowledge of Human Settlements policies and procedures, EEBS Policies, Deeds Registry Act, Housing Act and GIAMA. Ability to work in a team. DUTIES : To co-ordinate and facilitate the implementation of EEDBS. Collect EEDBS statistics data from the municipalities. Create and update a database for all district municipalities. Identify how many houses are due for transfers to qualify for EEDBS. Visit municipalities to assist in processes to fast-track the EEDBS transfers. Collect data on challenges encountered from the appointed service providers. Ensure availability of funds and process claims for payment of service providers. Keep records of register for payments. Liaise and provide support to municipalities on Beneficiary Administration. Check and verify beneficiaries on HSS. Receive and attend to multiple housing property queries. Request and compile reports from both the municipalities and service providers. Perform any other function that will be assigned by the programme. Provision of support to municipalities on Pre-1994 Beneficiary Administration to various municipalities. Skills and Competencies: Computer literacy, communication skills, team work, personal effectiveness, minutes taking skills and customer orientated. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 SENIOR ADMINISTRATIVE OFFICER: HOUSING PROGRAMMES FACILITATION AND ADMINISTRATION REF NO: DHS11/08/2022 Purpose: To provide admin support to Beneficiary Administration SALARY : R321 543 per annum (Level 08) CENTRE : OR Tambo Region REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6)/B. Degree (NQF level 7) as recognised as SAQA in Public Administration/Office Management/Public Management/Social Science/Human Settlements or equivalent with 2 years’ working experience. Knowledge of Housing Subsidy System policies and procedures, government policies and planning systems, public service regularity framework, performance management. Be able to handle confidential matters and the ability to work under pressure. Must possess a valid driver’s licence. DUTIES : Facilitate and co-ordinate the registration of beneficiary application forms on housing subsidy systems. Liaise with all the relevant stakeholders involved in the housing development. Registration of all subsidy forms according to master list endorsed by municipality. Give feedback to the beneficiaries. Submit subsidy approvals to Head Office for upload electronic filling. Capture and verify beneficiary application forms on HSS. Capture and verify forms on HSS. Investigate and redress failed searches. Give feedback to beneficiaries. Plan and conduct workshop on housing policy regulations and social facilitation. Liaise with all relevant stakeholders involved in housing project. Conduct home-ownership workshop. Facilitate beneficiary profile for ceremonial handing over. Establish project steering committee on approved beneficiaries and train them. Communicate with all relevant stakeholders earmarked for housing projects. Attend meetings relating to social issues. Establish, train project steering committee and CLO. Audit project steering committee. Facilitate and co-ordinate verification of destitute beneficiaries for housing programmes. Communicate with all relevant stakeholders earmarked for housing projects. Attend meetings relating to social issues. Door to door verification. Provide admin support in the district office. Compile formatted reports and assist with office administration. HSS related issues and enquiries. Administer fleet management services. Skills And Competencies: Computer literacy, interpersonal relations skills, communication skills, ability to work in a team, personal effectiveness. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 SENIOR ADMINISTRATIVE OFFICER: INTERNAL AUDIT REF NO: DHS12/08/2022 Purpose: To provide internal audit services to the department. SALARY : R321 543 per annum (Level 08) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma (NQF Level 6/B. Degree (NQF Level 7) as recognised by SAQA in Management/Finance/Administration/Auditing/Business Management/Public Administration/Public Management or equivalent with 2 years’ working experience. Knowledge of PFMA and accompanying treasury regulations, PSRF public service regulatory framework and knowledge of service delivery (Batho Pele). Experience in an internal audit environment will be an added advantage. DUTIES : Perform secretariat duties for the audit committee. Record minutes for the audit committee and staff meetings. Preparation of audit committee packs by collecting all the relevant information and circulation to the audit committee and top management. Write report on behalf of the audit committee and head of internal audit unit. Compiling of quarterly audit committee reports for audit committee meetings. Provide assistance of the compilation of operational budget for the unit including its management. Compilation of cash flows for the unit at the beginning of the financial year are completed and submitted to the relevant unit. Assist in preparing reports for the In-Year Monitoring. Provide assistance during audit assignments. Overall administration of internal audit. Assisting in the capturing of findings register. Creation and maintenance of permanent files. Consolidating of all quarterly reports for the quarterly audit committee. Provide assistance to the audit team and audit committee in making travel arrangements. Liaise with relevant travel agencies to make travel arrangements. Identify venues, organise refreshments for the audit committee members. Processes the travel and subsistence claims for the audit team and audit committee members. Processes all invoices that emanates from the activities of the work of the component. Skills And Competencies: Research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation and working in a team. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810
SENIOR ADMINISTRATIVE OFFICER: HOUSING PROGRAMMES FACILITATION AND ADMINISTRATION REF NO: DHS13/08/2022 (X2 POSTS) Purpose: To facilitate and co-ordination and provision of administrative support of housing projects. SALARY : R321 543 per annum (Level 08) CENTRE : Chris Hani Region REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6)/B. Degree (NQF level 7) in Public Administration/Public Management/Social Sciences as recognised by SAQA or equivalent with 2 years’ working experience. Knowledge of government policies and planning systems, public service regularity framework, performance management and housing subsidy systems policies and procedures. Must possess a valid driver’s licence. DUTIES : Work with housing subsidy programmes within various municipalities in the region. Advise municipalities and stakeholders on various subsidy options for before submission of project application process to department and project approval. Advise municipalities on housing act and housing code related matters. Visit sites for confirmation of need with municipality officials. Attend to various meetings at municipality for progress related matters. Advise municipalities and stakeholders on destitute and other vulnerable groups special cases, military veterans for approval process. Provide management with monthly and quarterly reports. HSS Report. HSS expenditure report, HSS financial report, HSS site by site report to project management team. Beneficiary application status reports on HSS to project management team and municipalities. Capture and verify subsidy application forms on housing subsidy systems. Check all individual application forms for corrections and capture of beneficiary forms on HSS. Record all application forms and send completed approved forms to relevant programme. Verification of beneficiary forms for approval on HSS. Write formal rejection letters to municipality and communicate to affected beneficiaries whether approved or rejected for subsidy on HSS. Meet with municipal officials to attend matters related to rejected and failed applications. Attend to all subsidy administration matters. Attend to all beneficiary administration related matters. Physical verification of submitted beneficiary list by municipalities and stakeholders for qualification and needs analysis. Social facilitation and beneficiary administration to various human settlements projects, stakeholders with Chris Hani Region. Co-ordinate establishment of project steering committee (PSC) and training. Correct and edit information on HSS. Advise municipality on community liaison officer about procedures and process to be followed for appointment. Facilitate in the construction of permanent construction of integrated sustainable human settlements. Send approved beneficiaries status report as per approval on HSS to Project Managers, relevant stakeholders and municipality. Maintain communication with project management and quality assurance regional team. Perform all consumer education activities from pre-construction, construction and post construction stages and ensure that title deeds are issued to rightful beneficiaries. Verify and capture all project claims for payment of service providers on HSS. Advice, guide various stakeholders in respect of the relevant legislations and regulations and conduct housing trainings within the municipalities. Skills And Competencies: Research, report writing, interpersonal relations, communication, computer literacy, analysing, presentation and working in a team. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 SENIOR ADMINISTRATIVE OFFICER: HOUSING PROPERTY MANAGEMENT REF NO: DHS14/08/2022 Purpose: To provide land acquisition and facilitation administration support services. SALARY : R321 543 per annum (Level 08) CENTRE : OR Tambo Region REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6)/B. Degree (NQF level 7) in Public Administration/Public Management/Human Settlements as recognised by SAQA or equivalent with 2 years’ working experience. Knowledge of Public Finance Management Act (PFMA), applicable legislation and prescripts, government programmes, information management and policies and procedures. Must possess a valid driver’s licence. DUTIES : Facilitate the transfer of land ownership. Assist in the process of establishing and determining property ownership. Identify bottlenecks of land transfer. Arrange meetings with relevant stakeholders for the process of transfer. Take notes in meetings. Assist in report writing of the resolution from meeting. Assist in the housing project application to determine ownership. Identify causes for unproved application. Compile a report on the causes and challenges. Facilitate deeds of sales. Identify causes for unapproved application. Compile a report on the causes and challenges. Facilitate deeds of sales. Assist municipalities in the duplication of deeds of sales. Facilitate the submission of deeds of sales to municipalities and conveyancers. Perform general administration function. Keep record of all transfer files. Check document for correctness and completeness. Provide administrative advice to the office. Perform other related duties as required. Skills and Competencies: Report writing, computer literacy and communication skills. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 SENIOR PROVISIONING ADMINISTRATIVE OFFICER: BID ADMINISTRATION REF NO: DHS15/08/2022 Purpose: To provide bid administrative and secretarial services SALARY : R321 543 per annum (Level 08) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6)/B. Degree (NQF level 7) in Supply Chain Management/Purchasing Management/Management/Public Management as recognised by SAQA or equivalent with 2 years’ working experience. Knowledge of procurement procedures and bid administration. DUTIES : Provide secretariat support duties to technical bid administration committees. Facilitate sittings of committee meetings. Distribute agenda and minutes to members. Ensure adjudication packs are submitted on time to members. Advice members on SCM prescripts and legislation. Review compliance documents from the prospective bidders. Requests returnable documents written on the appointment letter from the service providers. Compile compliance report. Draft score sheets for evaluation purposes. Compile submission to contract management. Make copies of the awarded bidder document and submit them to contract management for the preparation of contract. Provide general administrative duties. Receive variation order submissions from the regions. Record them on incoming book. Advertise results of bid award on the departmental website. Safekeeping of bid files for record purposes. Safeguard the bid file. Receive requests for information from AG/Internal Audit. Pull out bid files from the strong room (storeroom). Submit information to internal and external stakeholders. Skills and Competencies: Good communication skills, supervisory skills, personal effectiveness, computer literacy, working in a team, pay attention to details and ability to meet deadlines. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 SENIOR ADMINISTRATIVE OFFICER: CONTRACTS MANAGEMENT REF NO: DHS16/08/2022 Purpose: To provide administrative support services in the departmental contract management SALARY : R321 543 per annum (Level 08) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6)/B. Degree (NQF level 7) in Office Management and Technology/Public Management as recognised by SAQA or equivalent with 2 years’ working experience. Knowledge of applicable legislation and prescripts, government programmes, information management, policies and procedures. DUTIES : Administer all the departmental contracts. Receive and capture the contracts received in a file. Administer the movement of each contract file. Categories files accordingly. Update and maintain accurate contract register. Update the contract database. Receive and update any variation or extension for contracts. Follow up on the pending contracts. Visit districts for documentation and signatures from municipalities, service providers and other stakeholders. Perform general administrative functions. Keep a well organised admin system. Provide admin advice to the office. Ensure contracts are properly filed accordingly. Ensure contracts are scanned and copies are made for relevant personnel. Maintain the safety and security of the storage area. Skills And Competencies: Facilitation, report writing, research, computer literacy, negotiation, networking, presentation, analytical, financial, project management, strategic planning and motivational skills. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 78 ADMINISTRATIVE OFFICER: HOUSING SUBSIDY SYSTEMS REF NO: DHS17/08/2022 Purpose: To administer all housing subsidies and conditional grant in accordance with human settlements policy through the housing subsidy system (HSS) SALARY : R261 372 per annum (Level 07) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6)/B. Degree (NQF level 7) in Public Administration/Public Management/Human Settlements as recognised by SAQA or equivalent with 1 to 2 years’ working experience. Knowledge of housing subsidy system policies and procedures, public service regularity framework and performance management. DUTIES Conduct procedural checking of project claims submitted. Verify certified claims from project management section. Verify availability of supporting documents on claims received. Monitor the availability of project budget and duration of contract on HSS. Inform project administrators reasons on rejected claims. Administer the processing of claims on housing subsidy system. Draw status report on HSS to verify data quality on sites claimed. Verify and authorise claims on housing subsidy system. Attend system exceptions on claims captured on HSS. Monitor the processing of claims given to subordinates. Address developer queries in respect of claims. Administer the processing of non-financial data on HSS. Supervise the receiving of project implementation plan spreadsheet from project management. Verify captured non-financial data on HSS. Records management of project files. Verify fully signed contracts from contract management. Supervise and updating of index page on project file. Supervise the filling of all contracts received on project file. Monitor the retrieval of project files required for audit purposes. People management. Ensure sound employment relations. Quality control of the work delivered by subordinates. Advise subordinates with regard to all aspect of the work. Manage the performance and conduct of subordinates. Ensure that subordinates are trained and developed. Establish, implement and maintain efficient and effective communication arrangements in the unit. The development and management of the work plan of the unit and reporting on progress as required. Skills and Competencies: Computer literacy, interpersonal relations skills, communication skills, ability to work in a tea, personal effectiveness, financial management, project management. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 ADMINISTRATIVE OFFICER: CORPORATE SERVICES REF NO: DHS18/08/2022 Purpose: To provide administrative support services SALARY : R261 372 per annum (Level 07) CENTRE : Head Office: East London EQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6)/B. Degree (NQF level 7) in Office Management and Technology/Management Assistant/Administrative Management and Public Management as recognised by SAQA or equivalent with 1 to 2 years’ working experience. Knowledge of government policies and planning systems, public service regularity framework, presidency policies and procedures, performance management. Able to work in a team. DUTIES : Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data. Update registers and statistics. Handle routine enquiries. Make photocopies. Distribute documents/packages to various stakeholders as required. Keep and maintain the filling system for the component. Type basic letters and other correspondence when required. Keep and maintain the incoming and outgoing register of the component. Provide personnel administration clerical support services within the component. Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Arrange travelling and accommodation. Provide financial administration support services in the component. Capture and update expenditure in component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Provide supply chain clerical support services within the directorate. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Liaise with internal and external stakeholders in relation to procurement. Skills And Competencies: Research, report writing, interpersonal relations, communication, computer literacy, analysing, presentation, working in a team ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 ADMIN CLERK: CORPORATE SECRETARIAT REF NO: DHS19/08/2022 Purpose: To provide administrative support services SALARY : R176 310 per annum (Level 05) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, NQF level 4 with no experience. DUTIES : Provide general administration and logistical support. Co-ordinate PACOM processes prior to the meetings. Update and maintain the database for all project approvals. Co-ordinate post PACOM processes. Provide sound records management. Knowledge of Human Settlements environment and housing code will be an added advantage. Skills And Competencies: Good interpersonal relations, effective communication skills, good writing skills, ability to work in a team and take initiative, ability to work under pressure, computer literate. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 ADMIN CLERK: EMERGENCY HOUSING REF NO: DHS20/08/2022 Purpose: To facilitate emergency housing and EPHP SALARY : R176 310 per annum (Level 05) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, NQF level 4 with no experience. DUTIES : Process applications for emergency housing cases. Receive the emergency housing requests from Municipalities and office of the HOD/MEC. Capture name, surname, number of beneficiaries, nature of disaster, requests received date, responsible person from Local Municipalities, area/village verification and monthly spreadsheet. Capture application onto emergency housing system. Compile project files. Update spreadsheet. Ensure that applications, verification reports and commissioning letters are kept on the project file. Ensure project commissioning. Receive invoices from contractors and facilitate processing of claims and payments. Capture claims onto the spreadsheet. Process claims for payments. Load invoices on EHS. Provide general admin. Maintain filing system (files claims, beneficiary list, spreadsheet, correspondence). Collection and distribution of correspondence within the Emergency Housing Unit. Interact with relevant stakeholders, pertaining to all matters related to Emergency Housing Unit. Skills And Competencies: Good interpersonal relations, communication, computer literacy, personal effectiveness and ability to work in a team. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 DRIVERS/MESSENGERS: ADMIN SUPPORT SERVICES (X2 POSTS) Purpose: To render messenger/driving services SALARY : R147 459 per annum (Level 04) CENTRE : (Amathole Region) Ref No: DHS21/08/2022 (Head Office) Ref No: DHS22/08/2022 REQUIREMENTS : Standard eight (8) with a valid driver’s licence with a PDP. Work under pressure and difficult deadlines. Assertiveness and confidence. DUTIES : Drive light and medium motor vehicles to transport passengers and delivery other items (mail and documents). Collect and delivery documentation and related items in the department. Record all mails and documents on register. Transport departmental personnel to various destination e.g, workshops, sports activities, courses etc. Do routine checks or inspection on allocated vehicle before and after trip and report defects timely. Take in and collect vehicles at merchants for maintenance and repairs. Ensure that state vehicles are always clean. Complete all the required and prescribed records and logbooks with regards to the vehicles and the goods handled. Complete trip sheets and logbooks before and after each trip. Ensure that vehicle accessories are always in the vehicle. Render a clerical support/messenger service in the relevant office. This would inter-alia the following: Copy and deliver documentation and related items in the department. Skills and Competencies: Report writing, computer literacy, communication skills, interpersonal relations, loyalty, fairness, integrity, responsive and courteous. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810 CLEANER: ADMINISTRATIVE SUPPORT SERVICES REF NO: DHS23/06/2022 Purpose: To render cleaning services in and out of the offices. SALARY : R104 073 per annum CENTRE OR Tambo Region REQUIREMENTS : Grade 7 with no experience. Good communication skills and working in a team. DUTIES : Cleaning offices corridors, elevators, and boardrooms by: Dusting and waxing office furniture. Sweeping, scrubbing and waxing of floors. Vacuuming and shampooing floors. Cleaning walls, windows and doors. Emptying and cleaning of dirt bins. Collect and removing of waste papers. Freshen the office areas. Clean general kitchens by: Clean of basins. Wash and keep stock of kitchen utensils. Cleaning the restrooms by: Refilling hand wash liquid soap. Replace toilet papers, hand towels and refreshers. Empty and wash waste bins. Keep and maintain cleaning materials and equipment. Report broken cleaning machines and equipment. Cleaning of machines (microwares, vacuum cleaners etc) and equipment after use. Request cleaning materials. Cleaning of office outside around office by: collecting waste to waste bins. Skills And Competencies: Interpersonal relations, Communication, Working in a team ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/ M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 IT Support: Mr Y. Saul Tel No: 043 711 9810
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