EASTERN CAPE DEPARTMENT OF HUMAN SETTLEMENTS APPLICATIONS : Applicants are encouraged to apply via the e-recruitment system. However, applications can be forwarded via one of the following options: Utilize the e-recruitment system which is available on www.ecprov.gov.za or https://e-recruitment.ecotp.gov.za OR Hand delivery: The Director: Human Resource Management, Department of Human Settlements, 31-33 Phillip Frame Road, Chiselhurst, East London. Courier Services: The Director: Human Resource Management, Department of Human Settlements, 31-33 Phillip Frame Road, Chiselhurst, East London. To report glitches with the E-Recruitment system and assistance regarding the activation of your profile, send an email to: YolandaS@ecdhs.gov.za (NB: For technical glitches only – No CVS). Technical support is limited to working hours: (08:00 am to 16:30pm Mon-Thurs and 08:00 am to 16:00 pm on Fridays). Should you submit your applications/CV to: YolandaS@ecdhs.gov.za and not as specified, your application will be regarded as lost and will not be considered. FOR ATTENTION : Mrs W. Hartzenberg Tel No: (043) 711 9685 / Mr M. Kana Tel No: (043) 711 9743. CLOSING DATE : 22 September 2023
NOTE : Applications must be submitted on a duly completed Z83 (effective from 01 January 2021) form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. Applicants are not required to submit any copies of qualifications and other relevant documents on application but must submit a fully completed signed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not downloadable and therefore not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on interview day. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents to HR on or before the interview date. Applicants with foreign qualifications would be required to submit an evaluation certificate from the South African Qualification Authority (SAQA) on or before the day of the interview. Failure to submit all the requested documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. The Department reserves the right not to make appointment(s) to the advertised post(s). Persons with disability and people from previously disadvantaged groups are encouraged to apply. It is the department’s objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. In filling of these posts gender equity and people living with disability will be highly considered. The Department reserves the right to amend / review / withdraw advertised posts if by so doing, the best interest of the department will be well served. (Females and People with disabilities are also requested to apply and indicate such in their applications). targets of the department will be adhered to. For SMS (Senior Management Service) Posts: In terms of DPSA Directive on compulsory capacity development, mandatory training, and minimum entry requirements for members of the Senior Management Level for SMS appointments, it is a requirement for applicants to produce a pre-entry Certificate (Nyukela) as offered by the National School of Government (NSG) for entry into the SMS posts and the full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme. (SMS pre-entry certificate is not requirement for shortlisting is submitted prior to appointment). Successful candidates will be appointed on a probation period of 12/24 months. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. MANAGEMENT ECHELON DIRECTOR: INTEGRATED HUMAN SETTLEMENTS PLANNING REF NO: DHS01/09/2023 SALARY : R1 162 200 per annum (Level 13), all-inclusive package CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, an undergraduate qualification (NQF level 7) Degree/BTech/Advanced Diploma in B. Admin /Public Administration/Social Science/Development Studies/ Public Management as recognised by SAQA with 5 years’ experience at a middle/senior management level. Highly diligent, confident candidates with substantial management experience A sound knowledge and functioning of government systems and applicable legislations and regulations. Ability to take initiative. Good communication skills, project management skills, presentation skills, report writing skills, planning, and organising, problem solving and analysis skills. Ability to work in a team. Effective and efficient management and monitoring of organisational budget and expenditure. Computer literate. Able to work under pressure and difficult deadlines. Must possess a valid driver’s license. DUTIES : Monitor the development, review, and evaluation human settlements plan in line with sector plans. Facilitate the development and review of provincial human settlements development plans. Support municipalities in the development of housing sector plans and evaluation of housing chapter of IDP’s. Monitor the development of policies, plans and strategies for consideration at execution and political level. Liaise with relevant stakeholders at municipal level and determine lines of communication. Facilitate the establishment of formal and informal forums relating to policy, strategy, norms and standards. Update the role players about imminent housing policy developments. Interact with National and Provincial departments and attend housing forums to keep abreast of most recent policies and objectives. Monitor the development and review of technical planning for human settlements including spatial planning. Provide of project planning related services. Provide support for the facilitation of project planning. Monitor feasibility studies of the projects. Assess project readiness. Monitor geo-tech, planning services, EIA and other related technical professional services. Facilitate the provision of spatial reference data and facilitate effective planning on housing delivery. Manage the allocated resources of the directorate. Timeously develop job description. Manage performance of the directorate. Manage sound employment relations. Manage employee conditions of service. Facilitate coaching, mentorship, training and development of sub-ordinates for effective and efficient service delivery. Establish, implement and maintain effective and efficient communication. Manage assets of the directorate. Audit plan. Financial management. Monitor the planning and reporting of the directorate programs. Manage and mitigate risk in the directorate. Monitor the development and the implementation of the directorate standard operating procedures. Attend to internal audit and AGs RFIs and Audit outcomes and findings. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za DIRECTOR: SALES AND TRANSFERS REF NO: DHS02/09/2023 SALARY : R1 162 200 per annum (Level 13), all-inclusive package CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, an undergraduate qualification (NQF level 7) Degree/BTech/Advanced Diploma in B. Admin/Public Administration/Real Estate (Property Practice) Public Management as recognised by SAQA with 5 years’ experience at a middle/senior management level. Highly diligent, confident candidates with substantial management experience A sound knowledge and functioning of government systems and applicable legislations and regulations. Ability to take initiative. Good communication skills, project management skills, presentation skills, report writing skills, planning, and organising, problem solving and analysis skills. Ability to work in a team. Effective and efficient management and monitoring of organisational budget and expenditure. Must possess a valid driver’s licence. Computer literate. Able to work under pressure and difficult deadlines. Must possess a valid driver’s license. DUTIES : Monitor the development and implementation of housing asset management policy. Evaluate national, provincial and other policies relating to state owned housing assets. Facilitate the drafting of policies and strategies. Monitor the implementation and review of policies. Monitor the administration and maintenance of the housing debtor system, land and residential building asset register. Facilitate the designing and maintenance of systems. Monitor and review procedures and strategies. Monitor the administration of sales and rental/deed of sale contracts. Facilitate the establishment and maintenance of procedures and criteria for evaluation of rental and deed of sale contracts. Facilitate the establishment and maintenance of rental and deed of sale contracts database. Monitor the phasing out programme and implementing of the Enhanced Extended Discount Benefit Scheme. Facilitate the designing and maintenance of systems to ensure monitoring and supervision of the system and register. Promote the programme and scheme. Monitor the maintenance of state-owned housing assets. Facilitate the development of policies and procedures to ensure quality maintenance of state-owned assets. Facilitate the designing and maintenance of systems to ensure adequate monitoring and supervision of the assets. Manage the appointment of service providers. Manage the allocated resources of the directorate. Timeously develop job description. Manage performance of the directorate. Manage sound employment relations. Manage employee conditions of service. Facilitate coaching, mentorship, training, and development of sub-ordinates for effective and efficient service delivery. Establish, implement, and maintain effective and efficient communication. Manage assets of the directorate. Audit plan. Financial management. Monitor the planning and reporting of the directorate programs. Manage and mitigate risk in the directorate. Monitor the development and the implementation of the directorate standard operating procedures. Attend to internal audit and AGs RFIs and Audit outcomes and findings. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za DIRECTOR: COMMUNICATION MANAGEMENT REF NO: DHS03/09/2023 SALARY : R1 162 200 per annum (Level 13), (all-inclusive package) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, an undergraduate qualification (NQF level 7) Degree/BTech/Advanced Diploma in Communication/Journalism/Media Studies/Public Relations as recognised by SAQA with 5 years’ experience at a middle/senior management level. Highly diligent, confident candidates with substantial management experience. Sound management of human capacity, financial and assets within the office. Knowledge of government policies and planning systems. Good communication skills, project management skills, presentation skills, report writing skills, planning and organising, problem solving and analysis skills. Ability to work in a team. Must have a valid driver’s license and willing to travel. Able to work under pressure and difficult deadlines. DUTIES : The directorate is responsible to provide communication and media liaison services of the department. The position comes with great responsibility of managing information content both internally and externally and deliver relevant information to employees and public. Communications Directors are accountable for public perception of a department and managing this perception from various media platforms involves developing cohesive communication, marketing strategies and implement the strategies. Great understanding the importance of timing and setting and responding to crisis and setbacks and pre-emptive planning. In-depth knowledge on branding guidelines. Oversee management and maintenance of Information Centre (Library). Oversee a team of diverse communications personnel different roles and functions. Oversee management, planning and execution of internal and external events. Ensuring that information released is consistent with the strategy at large and mandate of the Department. Manage the department’s image in the digital space, traditional media (print, electronic etc.) all social medical channels such as Facebook, Twitter, Google, YouTube etc. Cultivating an environment of readiness and alertness and maintaining an awareness of risks and threats. Ensure quality control of all information released and manage positive image and identity of the department. Management of audio-visual services, content management and graphic designing support services. Management of digital photographs, speeches, visuals on CDs and DVDs. Designing of layout of all strategic documents. Production of videos, adverts and documentaries for external and internal use. Creation and maintenance of an audio-visual library. Provision of public address-sound system for official functions, seminars and conferences. Provision of photography and videography services. Facilitate the provision of language management services in terms of Language Act of 2012. Provide translation services. Language promotion and literature development and publishing. Manage the allocated resources of the directorate. Maintain high standards by ensuring that the team/section produces excellent work in terms of quality/quantity and timelines. Must have excellent analytic skills in communication (both written and verbal), digital management with deep understanding of social media platforms and channels. Strong strategic capability and leadership, public knowledge management skills, people management, diversity management, risk management, corporate governance, client orientation and customer focus. Strong budgeting and financial management, change management and service delivery innovation. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za
DIRECTOR: GRANT MANAGEMENT REF NO: DHS04/09/2023 Purpose: To monitor housing sales, transfers, and assets. SALARY : R1 162 200 per annum (Level 13), (all-inclusive package) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, an undergraduate qualification (NQF level 7) Degree/BTech/Advanced Diploma in Public Administration/Finance/Cost and Management Accounting/Information Systems as recognised by SAQA with 5 years’ experience at a middle/senior management level. A sound knowledge and functioning of government systems and applicable legislations and regulations. Ability to take initiative. Good communication skills, project management skills, presentation skills, report writing skills, planning, and organising, problem solving and analysis skills. Ability to work in a team. Effective and efficient management and monitoring of organisational budget and expenditure. Must possess a valid driver’s license. Computer literate. Able to work under pressure and difficult deadlines. DUTIES : Management and administration of the human settlement grant and other related funds. Monitor all approved conditional grant cash flows (CGBP). Monitor approved revised cash flows for mid-year review. Monitor grant allocation committed on BAS. Monitor timely settlement and accounting of all creditors in compliance with financial prescripts. Monitor monthly and quarterly grant performance reports to National Department of Human Settlements and Treasury. Monitor trust accounts reconciliation. Management and administration of the housing subsidy system in the implementation of human settlements development grant. Monitor timely beneficiary approvals and transfers. Monitor credible reports HSS/BAS reconciliation, project financial and non-financial report. Monitor support to accredited municipalities and districts. Monitor captured CGBP on HSS as per the National Practice note. Effective management of audit intervention plan, risk function with grant management. Monitor risks identified incorporated in the risk register for the component. Monitor audit findings from the audit management report and resolve them. Monitor monthly cash flow projection per project. Monitor grant performance report. Manage the allocated resources of the directorate. Ensure timeously development of job description and implementation of work plans and personal development plans (PDP’s) for all employees in the sub-directorate. Manage daily employee performance assessments of all sub-ordinates. Maintain high standards by ensuring that the team/section produces excellent work in terms of quality/quantity and timelines. Resolve problems of motivation and control with minimum guidance from manager. Delegate functions to staff based on individual potential. Provide the necessary guidance and support and afford staff adequate training and development opportunities. Ensure management, maintenance and safekeeping of assets. Ensure sound employee relations in terms of the applicable labour legislation. Ensure that policy, systems and procedures to manage discipline are implemented and maintained. Implement a human resource development strategy for the unit. Build effective teams. Build capacity through the management of continuous training and development programmes for categories of staff. Knowledge of applicable legislations and prescripts, government programmes, information management, policies and procedures, Public Finance Management Act (PFMA). Excellent research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation skills and working in a team. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za DIRECTOR: INSTITUTIONAL PERFORMANCE ASSESSMENT AND PROGRAMME EVALUATION REF NO: DHS05/09/2023 Purpose: To provide institutional performance assessment and programme evaluation services. SALARY : R1 162 200 per annum (Level 13), (all-inclusive package) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, an undergraduate qualification (NQF level 7) Degree/BTech/Advanced Diploma in Public Administration/Finance/Cost and Management Accounting/Information Systems as recognised by SAQA with 5 years’ experience at a middle/senior management level. A sound knowledge and functioning of government systems and applicable legislations and regulations. Ability to take initiative. Good communication skills, project management skills, presentation skills, report writing skills, planning, and organising, problem solving and analysis skills. Ability to work in a team. Effective and efficient management and monitoring of organisational budget and expenditure. Must possess a valid driver’s license. Computer literate. Able to work under pressure and difficult deadlines. DUTIES : Manage strategic leadership to the institutional performance assessment and programme evaluation. Review and implement a monitoring and evaluation framework. Provide assistance to programmes in the design of a monitoring and evaluation systems with associated procedures. Review the component strategic plans (strategic plan, annual performance plan and annual operational plan). Manage and compile institutional performance and strategic reports. Co-ordinate the component budget, financial expenditure and submission of statutory reports (IYM, Quarterly, Half Year and Annual Reports)/ Report and comment on findings at relevant forums and handle high level ad hoc requests for information. Provide an advisory and support service to maintain appropriate levels of monitoring and evaluation outputs. Manage assessment department’s effectiveness and efficiency in supporting the attainment of service delivery objectives. Analyse, monitor and evaluate reports and performance. Submit findings, recommendations and institute remedial actions where appropriate. Review strategic risks and implement action plans. Manage audit improvement plans. Monitor, evaluate and report on programme performance aligned to statutory prescripts. Monitor and report on progress of housing programmes. Annual reports, quarterly performance reports, electronic quarterly performance report (EQPRS), half year performance reports, co-ordinate quarterly conditional grant review report, manage evaluation of programme interventions, manage and conduct project level monitoring to assess project performance, manage audit of performance objectives. Manage the allocated resources of the directorate. Ensure timeously development of job description and implementation of work plans and personal development plans (PDP’s) for all employees in the sub-directorate. Manage daily employee performance and ensure timely performance assessments of all sub-ordinates. Maintain high standards by ensuring that the team/section produces excellent work in terms of quality/quantity and timelines. Resolve problems of motivation and control with minimum guidance from manager. Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities. Ensure management, maintenance and safekeeping of assets. Knowledge of applicable legislation and prescripts, government programmes, information management, policies and procedures, Public Finance Management Act (PFMA). Excellent research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation, strategic capability and leadership, programme and project management, service delivery innovation, people management and empowerment skills. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za DIRECTOR: INTERNAL AUDIT REF NO: DHS06/09/2023 Purpose: To monitor departmental internal audit activities. SALARY : R1 162 200 per annum (Level 13), (all-inclusive package) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, an undergraduate qualification (NQF level 7) Degree/BTech/Advanced Diploma in Accounting/Auditing as recognised by SAQA with 5 years’ experience at a middle/senior management level. Certified Internal Auditor (CIA) or Professional Internal Auditor relevant (PIA) professional certificate is compulsory. A sound knowledge and functioning of government systems and applicable legislations and regulations. Ability to take initiative. Good communication skills, project management skills, presentation skills, report writing skills, planning, and organising, problem solving and analysis skills. Ability to work in a team. Effective and efficient management and monitoring of organisational budget and expenditure. Must possess a valid driver’s license. Computer literate. Able to work under pressure and difficult deadlines. DUTIES : Monitor the core functioning of internal audit activity. Provide strategic direction and leadership. Support the accounting officer in maintaining effective and efficient controls in achieving the objectives of the department. Evaluate and contribute to the improvement of the departments governance, risk management and internal control systems. Manage the collection of information for audits and compilation of internal reports tot the accounting officer and audit committee. Report on the performance of internal audit activities and results of internal audit engagements. Manage the monitoring of the policy and legislative framework to ensure cognisance is taken on new developments. Manage the development and maintenance of internal audit methodologies, policies and procedures. Provide advise and guidance to the internal and external role players on the requirements and implementation of internal audit methodologies, policies and procedures. Develop, implement, monitor and review the effectiveness of the quality assurance improvement programme. Manage support to the audit committee. Monitor and report on the implementation of interventions identified as outcomes of audits. Monitor the development of strategic internal audit plans. Manage the identification of the key risk areas for the institution emanating from the current operations as set out in the strategic plan and risk management strategy. Develop a three (3) year rolling and one (1) year operational risk based internal audit plans. Monitor the effective management of identified and potential risks to ensure the attainment of the units objectives. Conduct risk assessment to identify potential threats to non-attainment of the units objectives. Design controls to manage the identified and potential risks. Manage and report progress on the implementation of risk mitigation strategies employed. Manage the allocated resources of the Directorate. Timeously develop job description. Manage performance of the directorate. Manage sound employment relations. Manage employee conditions of service. Facilitate coaching, mentorship, training and development of sub-ordinates for effective and efficient service delivery. Establish, implement and maintain effective and efficient communication. Manage assets of the directorate. Financial management. Monitor the planning and reporting of the directorate programs. Monitor the development and the implementation of the directorate standard operating procedures. Attend to internal audit and AGs RFIs and Audit Outcomes and findings. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za DIRECTOR: LEGAL ADVISORY SERVICES REF NO: DHS07/09/2023 Purpose: To provide legal administrative support and litigation services. SALARY : R1 162 200 per annum (Level 13), (all-inclusive package) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, an undergraduate qualification (NQF level 7) Degree/BTech in Law as recognised by SAQA with 5 years’ experience at a middle/senior management level. Highly diligent, confident candidates with substantial management experience A sound knowledge and functioning of government systems and applicable legislations and regulations. Ability to take initiative. Good communication skills, project management skills, presentation skills, report writing skills, planning, and organising, problem solving and analysis skills. Ability to work in a team. Effective and efficient management and monitoring of organisational budget and expenditure. Computer literate. Able to work under pressure and stringent deadlines. Assertiveness and confident. Knowledge of Public Service Act and Regulations, Public Finance Management Act, Housing Act 1997, Social Housing Act No 16 of 2008, Minimum information on Security Act, PAJA, PoPI Act, Labour Relations Act. Must possess a valid driver’s licence DUTIES : Monitor legal administrative services to the department. Manage legal documents e.g. tender documents, guarantees, contracts, memoranda of understanding and agreements. Manage consultations with legal advisors and experts. Manage research, initiate, and contribute to the development and review of regulatory frameworks and policies. Manage legislation and accompanying memoranda. Manage legally based queries and complaints of service providers and the public. Manage adjudication settlements in the case of persons who have entered into agreements with the Department. Monitor legal advice and initiate litigation on behalf of the department. Manage direction with regards to case merits (e.g. debt recovery, summonses and applications). Manage consultation with and instruct State Attorney. Manage compilation and obtain affidavits, statements and case particulars. Manage consultation policy documents and legal handbooks. Manage consultation with departmental/technical experts. Manage loco inspections. Manage court records and evidential material. Prepare case files. Manage timeframes and filing of case documentation. Monitor legal advisory services to the department. Manage co-ordination between legal matters of the department. Manage legal opinion. Manage advise on merits of cases and appeals. Monitor climate conducive to legal awareness and compliance. Manage institute measures to raise legal awareness within the department. Manage departmental policies and strategies in compliance with applicable national and provincial legislation. Manage legal interpretations in line with national and provincial intent and objectives. Manage report on quasi-judicial and administrative processes and procedures. Manage advice with regards to investigations into irregularities. Manage the allocated resources of the directorate. Timeously develop job description. Manage performance of the directorate. Manage sound employment relations. Manage employee conditions of service. Facilitate coaching, mentorship, training, and development of sub-ordinates for effective and efficient service delivery. Establish, implement and maintain effective and efficient communication. Manage assets of the Directorate. Audit plan. Financial management. Monitor the planning and reporting of the directorate programs. Manage and mitigate risk in the Directorate. Monitor the development and the implementation of the Directorate Standard Operating Procedures. Attend to Internal Audit and AGs, RFIs and Audit Outcomes and Findings. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za OTHER POSTS DEPUTY DIRECTOR: PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM REF NO: DHS 08/09/2023 SALARY : R811 560 per annum (Level 11), all-inclusive package CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6) / B. Degree (NQF level 7) as recognised by SAQA in Human Resource Management/B. Admin/Industrial Psychology/Public Administration/Public Management or equivalent qualification with five (5) years’ experience. 3 years’ experience as an Assistant Director. Knowledge of monitoring and evaluation, government policies and prescripts, government programme of action, public service regularity framework, information management and performance management. Knowledge of PERSAL with at least an Introduction to PERSAL Certificate. Must possess a valid driver’s license. DUTIES : Manage the implementation of performance management and development system. Facilitate the development and disseminate the annual PMDS implementation plan. Monitor and report on the implementation of the annual PMDS plan. Provide statistical reports on submitted performance agreements, quarterly reviews and annual assessments for SMS Members and salary level 1-12. Facilitate the awarding of performance incentives. Facilitate the signing of performance agreement and semester reviews by the HOD. Monitor the manual and persal PMDS reports. Facilitate the issuing of circulars as reminders for submission of PMDS documents. Manage non-compliance regarding submission of performance management documents. Facilitate the submission of EPMDS reports. Manage the validity, effectiveness and efficiency of the performance management system. Develop procedure manual for the implementation of the departmental EPMDS policy for salary levels 1-12. Develop the standard operating procedure for the EMPDS. Conduct the validation process of SMS members performance agreements. Communicate determinations and directives on the implementation of the EPMDS policy. Develop the departmental EPMDS policy. Conduct capacity building workshops. Manage the establishment and operations of the EPMDS committees. Facilitate the establishment of the EPMDS moderation committees. Facilitate the validation of the submitted PMDS assessments. Facilitate the establishment of the EPMDS moderation committees. Facilitate the validation of the schedule for Branch and Departmental Moderation Committee sitting. Provide technical support during moderation committee proceedings. Facilitate the preparation of memorandums and excel spreadsheets for the awarding of performance incentives. Facilitate the preparation and the issuing of the outcomes of the moderation process. Manage the resources of the sub-directorate. Manage the performance of employees. Facilitate coaching, mentorship, training, and development of employees. Develop and manage implementation of the unit plan. Manage the assets of the unit. Manage the employee conditions of service. Maintain sound employment relations. Manage assets of the unit. Establish and maintain effective and efficient communication. Conduct weekly operational meetings with the team. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za DEPUTY DIRECTOR: NETWORKS IT INFRASTRUCTURE MANAGEMENT REF NO: DHS09/09/2023 SALARY : R811 560 per annum (Level 11), all-inclusive package CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6) / B. Degree (NQF level 7) as recognised by SAQA in Computer Science/Information Technology Management/Computer Engineering//Information Technology or equivalent qualification with five (5) years’ experience. 3 years working experience as an Assistant Director. Knowledge of minimum information on security act, government wide enterprise architecture framework, corporate governance of ICT Policy Framework, protection of personal information act. Must possess a valid driver’s license. DUTIES : Manage the installation, configuration, maintenance of servers, networks, and cloud infrastructure. Facilitate the configuration of desktops and servers. Facilitate consultations with service providers for LAN, Cloud and server support. Facilitate the desktop support, instructions, and training. Manage and monitor server performance. Facilitate the continuous and installation of windows update. Facilitate the creation of user accounts and mailboxes. Facilitate and maintain uptime of LAN link. Manage and maintain ICT infrastructure, ICT risks and ICT security. Facilitate the implementation, management and maintenance of IT continuity plans and ICT Security infrastructure. Manage the storage and backups of Departmental Data and Information. Maintain availability of user data. Facilitate the implementation and management of antivirus, anti-malware and patch management solution. Develop and facilitate the implementation of IT security policies on the safe keeping and storage of data. Conduct IT security reviews and IT risk assessments. Manage and maintain ICT services and ICT assets. Facilitate the management and resolution of user’s problems. Facilitate the management and maintenance of ICT service charter. Facilitate the management and installation of network devices. Facilitate the management and maintenance of user rights and user access reviews. Facilitate the implementation and management of ICT service desk system. Manage the performance of employees. Facilitate coaching, mentorship, training, and development of employees. Develop and manage implementation of the plan. Manage the employee conditions of service and allocation of resources of the sub-directorate. Maintain sound employment relations. Establish and maintain effective and efficient communication. Conduct monthly operational meetings with the team. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za DEPUTY DIRECTOR: INSTITUTIONAL PERFORMANCE ASSESSMENT AND PROGRAMME EVALUATION REF NO: DHS10/09/2023 SALARY : R811 560 per annum (Level 11), all-inclusive package CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6) / B. Degree (NQF level 7) in B. Admin/Public Administration/Social Science/Public Management or equivalent qualification with 5 years’ experience. 3 years’ experience as an Assistant Director. Knowledge of monitoring and evaluation, government policies and prescripts, government programme of action, public service regularity framework, information management and performance management. Must possess a valid drivers’ license. DUTIES : Manage the co-ordination of compliance performance reports. Manage compliance to submission dates as per the M&E Policy Framework. Quality assures quarterly reports. Compile quality quarterly reports and facilitate adherence to the submissions. Compile half-year reports for all programme and facilitate adherence to the submissions. Consolidate annual reports for the department. Manage consultation and submission of all operational, performance information human resource information and annual financial statements for the completion of the annual report. Manage submission of the completed report to AG provincial. Provide guidance on systems descriptions and process flows review. Manage programme performance audits. Develop template for programme performance audit. Provide guidance on the audit. Manage the process of programme performance audit. Quality assures reports on findings. Manage evaluation of departmental programs. Communicate moderate results to the top management. Implement a tracking tool to monitor progress on action plan. Manage project level monitoring to assess project performance. Provide guidance on planning and execution of project level monitoring. Conduct site visits (regional representative, site briefing, site visit, plenary). Quality assurance the reports and circulate to the districts. Manage the resources of the sub-directorate. Manage the performance of employees. Facilitate coaching, mentorship, training, and development of employees. Develop and manage implementation of the unit plan. Manage the assets of the unit. Manage the employee conditions of service. Maintain sound employment relations. Manage assets of the unit. Establish and main effective and efficient communication. Conduct weekly operational meetings with the team. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za PROFESSIONAL CONSTRUCTION PROJECT MANAGERS GRADE A, B AND C (X2 POSTS) SALARY : R795 147 per annum, (OSD) CENTRE : Sarah Baartman (Ref No: DHS11/09/2023) (Gqeberha) OR Tambo Region (Ref No: DHS12/09/2023) (Umthatha) REQUIREMENTS : National Senior Certificate/National Diploma (Built Environment field) with a minimum of 4 years and six months certified experience/ BTech (Built Environment field) with four years certified managerial experience/Honours degree in any Built Environment field with a minimum of 3 years’ experience or equivalent qualification. (Human settlements experience will be an added advantage. Solid proven experience in project planning and project management. Compulsory registration with the South African Council for Project and Construction Management professionals (SACPMP) as a Professional Construction Project Manager on appointment. (Provide valid registration certificate. 3 years working experience as a Control Works Inspector or equivalent. MS projects and MS office experience essential. Good communication skills (verbal and written). Computer literacy. Ability to work under pressure and meet tight deadlines. Ability to work independently and within team setup. Human Settlements will be an added advantage. Must possess a valid driver’s license and must be willing to travel. DUTIES : Manage and co-ordinate all aspects of projects. Guide the project planning, implementation, monitoring, reporting and evaluation in line with project management methodology. Create and execute project work plans and revise as appropriate to meet changing needs and requirements. Identify resources needed and assign individual responsibilities. Manage day to day operational aspects of a project and scope and, effectively apply methodology and enforce project standards to minimise risk on projects. Project accounting and financial management. Report project progress to Chief Construction Project Manager and manage project budget and resources. Office administration. Provide inputs to other professionals with tender administration. Liaise and interact with service providers, client and management. Contribute to the human resources and related activities. Maintain the record management system and the architectural library and utilise resources allocated effectively. Research and development. Keep up with new technologies and procedures. Research/literature on new developments on project management methodologies; and liaise with relevant bodies/councils on project management. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za CONTROL WORKS INSPECTOR REF NO: DHS13/09/20203 SALARY : R527 298 per annum (Level 10) CENTRE : Nelson Mandela Bay Metro (Gqeberha) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6) / B. Degree (NQF level 7) in the Built environment, Civil Engineering/Building and Construction or equivalent qualification with 3 years’ experience. Knowledge of monitoring and evaluation, government policies and prescripts, government programme of action, public service regularity framework, information management and performance management. Human Settlements will be an added advantage. Must possess a valid driver’s license. DUTIES : Facilitate, co-ordinate and control the implementation of new works, repairs, renovations, and maintenance. Allocate tasks and projects in relation to the maintenance of existing and new works. Monitor the progress and expenditure on current maintenance and minor new works projects. Attend monthly project progress meetings with relevant stakeholders. Update works control system. Provide reports, estimates, and recommend. Monitor expenditure and payments. Verify accuracy of tender documents, specifications, and bills of quantities. Promote and assist SMME’s, BBBEE and PPPs. Promote the initiatives of the Extended Public Works Programme (EPWP). Facilitate the compilation of the relevant project documentation for new and existing structures. Develop and interpret plans and sketches. Draw up quotation documents and compile specifications, bills of quantities and bid documents. Adjudicate and provide recommendations on quotations and bids. Liaise with relevant stakeholders in respect of technical aspects. Manage the activities of contractors and consultants. Provide advice and guidance to contractors and consultants in respect of compliance to legislations, regulations, and procedures. Put systems and procedures in place to ensure contractors and consultants adhere to legislation, regulations, and procedures. Verify invoices and certify progress of payments. Check and process variation orders and requests for the extension of deadlines. Brief contractors and consultants on projects and certify claims for fees. Administer contracts. Facilitate and resolve problems emanating from projects and develop progress reports on projects. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za
ASSISTANT DIRECTOR: HOUSING ASSET MANAGEMENT REF NO: DHS14/09/2023 SALARY : R527 298 per annum (Level 10) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6) / B. Degree (NQF level 7) in B. Admin/Public Administration/Real Estate (Property Practice)/Public Management or equivalent qualification with 3 years supervisory experience. Knowledge of monitoring and evaluation, government policies and prescripts, government programme of action, public service regularity framework, information management and performance management. Human Settlements experience will be an added advantage. Must possess a valid driver's license. DUTIES : Provide effective and efficient management of government immovable assets. Facilitate management of immovable assets. Check and update the asset register and movement that happened thereof. Facilitate the utilisation of immovable assets. Verify immovable assets received from DPWI and former housing board properties. Follow up with conveyancers until the transfer of the mother erven has taken place. Facilitate the maintenance of housing properties. Facilitate efficient and effective transfer of the housing stock. Check, verify registers for different housing stock to be transferred. Request the list of beneficiaries from the municipalities for transfers. Provide support to all municipalities with pre 1994 properties. Request conveyancers’ reports. Prepare status quo report. Visit projects and provide reports. Management of resources. Manage the performance of employees. Manage employee conditions of service. Facilitate coaching, mentorship, training and development of employees. Maintain sound labour relations. Establish and maintain effective and efficient communication. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za ASSISTANT DIRECTOR: INFORMAL SETTLEMENTS UPGRADING REF NO: DHS15/09/2023 SALARY : R527 298 per annum (Level 10) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6) / B. Degree (NQF level 7) as recognised by SAQA in B.Admin/Public Administration/Social Science/Development Studies/Public Management or equivalent qualification with 3 years’ supervisory experience. Knowledge of monitoring and evaluation, government policies and prescripts, government programme of action, public service regularity framework, information management and performance management. Human Settlements experience will be an added advantage. Must possess a valid driver’s license. DUTIES : Facilitation integrated sustainable human settlements through the upgrading of informal settlements. Source updated informal settlements list from municipalities. Facilitate the feasibility studies of assessment, categorisation, and plan of prioritised informal settlements. Facilitate engagement of service providers with the respective council and communities. Facilitate the completion of upgraded plans. Facilitate the procurement processes for the upgrading of informal settlements. Facilitate the implementation of the upgrading informal settlements projects. Facilitate the implementation process of upgrading projects from the municipalities. Facilitate the prioritization of projects for implementation through project packaging. Facilitating the project and funding approval for upgrading informal settlements. Facilitate the completion of projects in the upgrading of informal settlements. Establish partnerships with sector departments and ensure the upgrading of informal settlements. Collaborate with all upgrading project stakeholders in ensuring projects are efficiently implemented. Facilitate project claim payments. Facilitate all necessary phase(s) are closed out in the process for upgrading success. Coordinate and facilitate the implementation of social-economic amenities. Facilitate the feasibility studies and the needs analysis assessment. Source project funding for social and economic facilities. Establish partnerships with sector departments and other users to ensure project success. Facilitate procurement and the contracting process. Collaborate with district offices in ensuring project implementation processes are conducted. Facilitate project claim payments. Facilitate close-out process, handover and utilization. Manage the allocated resources of the directorate. Manage the performance of employees. Facilitate coaching, mentorship, training, and development of employees. Develop and manage implementation of the unit plan. Manage the assets of the unit. Manage the employee conditions of service. Maintain sound employment relations. Manage assets of the unit. Establish and maintain effective and efficient communication. Conduct weekly operational meetings with the team. Support strategic leadership and risk management through directorate including IGR. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za ASSISTANT DIRECTOR: CAPACITY BUILDING AND MUNICIPALITY SUPPORT REF NO: DHS16/09/2023 SALARY : R527 298 per annum (Level 10) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6 / B. Degree (NQF level 7) as recognised by SAQA in Social Science/Developmental Studies/Human Settlements/Public Administration/B. Admin/Public Management or equivalent qualification with 3 years supervisory experience. Knowledge of monitoring and evaluation, government policies and prescripts, government programme of action, public service regularity framework, information management and performance management. Human Settlements experience will be an added advantage. Must possess a valid driver’s license. DUTIES : Conduct capacity assessment of municipalities. Prioritise identified municipalities for assessment and facilitate the assessment process. Organise meetings with the identified municipalities. Conduct walkthrough and or desktop assessment of the municipalities. Collate data and compile the assessment report. Facilitate feedback session for the assessed municipalities. Organise meetings with the assessed municipalities for feedback. Present to the municipality’s outcomes of the assessment. Monitor performance of the accredited municipalities. Establish communication lines and working relations with officials at municipalities. Request reports from the from the two accredited municipalities to assess performance. Design and implement practical and acceptable monitoring instruments. Provide support towards accreditation of municipalities. Assess the current capacity of municipalities against the required capacity. Identify gaps and provide interventions. Provide financial support with the development of the business plan. Work in collaboration with National for the final assessment done by an Independent Capacity Compliance Assessment Panel. Issue a compliance certificate. Draft submission soliciting MEC approval for those found competent. Establish the capacity status of the municipalities. Analyse assessment reports. Consolidate municipal project information. Identify problem areas and deficiencies. Implement support mechanisms. Co-ordinate establishment of National Housing Needs Register in municipalities. Coordinate support to municipalities with NHNR. Monitor performance of municipalities on NHNR and provide support where needed. Monitoring Hands-on support programme. Monitoring Unemployed Graduates Program. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za ASSISTANT DIRECTOR: BAS SYSTEM CONTROLLER REF NO: DHS17/09/2023 SALARY : R424 104 per annum (Level 09) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6 / B. Degree (NQF Level 7) as recognised by SAQA in Financial Management/Internal Auditing/Cost and Accounting Management or equivalent qualification with 3 years supervisory level. Knowledge of monitoring and evaluation, government policies and prescripts, government programme of action, public service regularity framework, information management, performance management. DUTIES : Develop and maintain user accounts. user ID’s and grant access to the system, reset and maintain passwords, issue functions to users, verify user accounts, monitor user activities, and record appropriate actions executed. Maintain the basic accounting system (BAS) for utilisation. Maintain transaction processing rules in the system. Maintain item function rules. Maintain departmental parameters. Link printers to users. Facilitation of third-party interface. Monitor and facilitate clearance of exceptions. Facilitate clearing of interface exceptions. Monitor the clearance of suspense accounts. Establish and maintain communication between BAS and relevant source system. Monitor segregation of duties. Identify and create user workgroups. Allocate users to relevant workflows as per their responsibilities. Maintain departmental chart of accounts. Facilitate the communication between departmental users and national treasury. Investigate all system related issues experienced within the department. Log calls to the logic call centre regarding unsolved issues and follow up on these. Identify training needs and ensure that effective training of users is provided by National Treasury. Attend BAS user forums and represent departmental users in these forums. Communicate new BAS releases to users. People management. Manage the performance of employees. Manage employee conditions of service. Facilitate coaching, mentorship, training and development of employees. Maintain sound labour relations. Establish and maintain effective and efficient communication. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za ASSISTANT DIRECTOR: SALARY CONTROLLER REF NO: DHS18/09/2023 SALARY : R424 104 per annum (Level 09) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6 / B. Degree (NQF Level 7) as recognised by SAQA in Financial Management/Internal Auditing/Cost and Accounting Management or equivalent qualification with 3 years supervisory level in the field. Knowledge of monitoring and evaluation, government policies and prescripts, government programme of action, public service regularity framework, information management, performance management. DUTIES : Monitor the optimal use of the PERSAL system by all salary users. Provide user support to salary and finance system users. Distribute PERSAL salary notices/circulars and emphasize issues that require attention. Compile and maintain departmental PERSAL salary manuals, policies and procedures. Liaise between departmental system users and provincial treasury. Liaise with national treasury on PERSAL salary related queries. Report on the correctness of information on the system. Manage control and audit measures on PERSAL. Liaise with ICT for 100% up time PERSAL system. Facilitate the implementation of instructions issued by National Treasury (PMFA). Evaluate and recommend/reject requested changes to the PERSAL system from salary users (SSC). Analysis and identify any control weakness. Provide PERSAL salary management information reports to salaries and finance. Supply PERSAL reports on specific information to be utilised by management and other users for decision making. Draw salary reports from PERSAL. Draw, analyse and distribute PERSAL salary exception reports. Draw audit control reports from PERSAL. Report on cleaning of exception reports and RACF findings. Facilitate accurate allocation codes on PERSAL for interface with BAS. Maintain up to date establishment on PERSAL. Liaise with BAS Systems Controller regarding all salary related allocations. Monitor linkage of Compensation of Employees allocation codes to the Organisational Structure on PERSAL. Coordinate PERSAL user account management. Maintain security profiles of users. Verify users and communication to Provincial Treasury on user amendments. Review function allocation and user access. Facilitate that security profiles are in sync with segregation of duties. Issue compliance certificates. Review and action RACF reports. Provide documentation to provincial treasury for the creation and maintenance of users (for all centralised departments). Submit and facilitate the accuracy of documentation to provincial treasury to open and close PERSAL salary related codes. Terminate all dormant salary users who have not accessed the system for a period of 90 days and after receiving written confirmation from the section concerned. Facilitate that the documentation is up to date for all profile registrations and changes for salary users. Facilitate the resetting of salary users. Facilitate the training of salary user group. Identify the training needs. Provide person to person training. Facilitate the formal and informal PERSAL training. Train and develop salary users. Report the training conducted for users and submit to HRD. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za ASSISTANT DIRECTOR: CONTRACTS MANAGEMENT REF NO: DHS19/09/2023 SALARY : R424 104 per annum (Level 09) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF Level 6) / B. Degree (NQF Level 7) as recognised by SAQA in Law or equivalent qualification with 3 years supervisory level experience. Knowledge of applicable legislation and prescripts, government programme of action, information management and policies and procedures. Must possess a valid driver's license. DUTIES : Administer contracts and service legal agreements. Verify documentation for completeness and correctness. Collect information needed for the compilation and administration of the contract. Align contract with the specifications and terms of reference. Compile a draft agreement and facilitate the signing of the contract after amendments. Manage and update the contract register. Manage and monitor contractual obligations. Receive performance report from project management. Attend monitoring meetings in the districts. Analyse information and identify risks. Take appropriate action on identified risks. Issue terminations/notice of breach where appropriate. Facilitate disputes around contracts and service level agreements. Gather all relevant information, analyse and draw conclusions. Attend dispute meetings and provide written legal/contractual opinions. Amend existing contracts and service level agreements in accordance with approved variation orders or resolutions. Submit all relevant documentation and recommendation for legal action in the event of not reaching an agreement. Provide evidence in court as and when required. Supervision of staff. Manage the performance of employees. Manage employee conditions of service. Facilitate coaching, mentorship, training, and development of employees. Maintain sound labour relations. Establish and maintain effective and efficient communication. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za
ASSISTANT DIRECTOR: PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM REF NO: DHS20/09/2023 SALARY : R424 104 per annum (Level 09) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6 / B. Degree (NQF Level 7) as recognised by SAQA in Human Resource Management/B. Admin/Industrial Psychology/Public Administration/Public Management or equivalent qualification with 3 years supervisory level experience. Knowledge of PERSAL with at least an Introduction to PERSAL Certificate. Must possess a valid driver’s license. DUTIES : Facilitate the establishment for the appointment of branch moderation committees and the assessment appeal panel. Prepare schedule for the branch and departmental moderation committee sitting. Serve as a scribe in the departmental moderation committee and the assessment appeals panel meetings. Attend to Chief Directorate and Directorate moderation sessions at Head Office. Prepare memorandum and excel spreadsheets for the awarding of performance incentives. Prepare letters for the outcome of the moderation process. Monitor compliance with the EPMDS policy. Develop PMDS implementation plan. Conduct capacity building sessions. Validate performance contracts and EPMDS files. Prepare circulars reminding employees about the submission of performance contracts, reviews and final assessments. Identify employees who did not submit performance contracts. Provide administrative support in the section. Attend to written and non-written EPDMS related queries. Attend to general administrative duties. Prepare and submit PMDS status reports on signing assessments. Monitor the capturing of PMDS documents on Persal. Monitor the filing of PMDS documents. Management of resources. Manage the performance of employees. Manage employee conditions of service. Facilitate coaching, mentorship, training, and development of employees. Maintain sound labour relations. Establish and maintain effective and efficient communication. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za ASSISTANT DIRECTOR: LABOUR RELATIONS REF NO: DHS21/09/2023 SALARY : R424 104 per annum (Level 09) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6 / B. Degree (NQF Level 7) as recognised by SAQA in Human Resource Management/B. Admin/Industrial Psychology/Public Administration/Public Management/Labour Law or equivalent qualification with 3 years supervisory level experience. Knowledge of Labour Relations Act, public finance management act, public service act, monitoring and evaluation, government programme of action, public service regularity framework, information management and performance management. PSCBC and GPSSBC Resolutions. Introduction to PERSAL Certificate will be an added advantage. Must possess a valid driver’s license. DUTIES : Facilitate and monitor the resolution of grievances. Prepare quarterly, bi-annual and annual reports. Facilitate the implementation of disciplinary procedures. Monitor the appeal process. Represent the department in conciliation and arbitration and monitor the implementation of awards. Represent the department in reconciliation and arbitration. Monitor the implementation of arbitration awards and conciliation agreements. Promote harmonious labour relations. Monitor implementation of collective agreements. Monitor the strike action. Supervision of staff. Establish and maintain effective and efficient communication. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za SENIOR STATE ACCOUNTANT: FINANCIAL CONTROL REF NO: 22/09/2023 SALARY : R359 517 per annum (Level 08) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6) / B. Degree (NQF level 7) in Financial Management/Internal Auditing/Cost and Accounting Management or equivalent qualification with 2 years’ experience. Knowledge of public service act, public service regulations, public finance management act, national treasury circulars, treasury regulations, provincial treasury circulars. Ability to work in a team. Be able to work under pressure, tight deadlines, assertive and confident. DUTIES : Clearing of the PMG exception account. Monitor and clear bank exception account. Monitor bank statement filing. Liaise with banks for queries. Monitor bank balance. Clearing of inter-departmental claims. Record and reconcile inter-departmental debts into books. Compile and send out inter-departmental claims and follow up on payment and receipt thereof. Liaise with other government departments. Dispatch claims. Pay claims in prescribed time. Compilation and capturing of journals. Prepare the journal to clear the bank adjustment account on BAS input form. Capture the verified journal on BAS and submit the journal for approval on BAS. Monitor that the journals are filed in sequential order according to journal number. Reconciliation of accounts. Prepare monthly accounts reconciliation in line with treasury regulations. Submit for inclusion in National Treasury Instruction No. 03 of 2022/2023 before due date. Clear account to achieve zero balance required by Treasury. File of National Treasury Instruction No. 03 of 2022/2023. Record keeping and filing. File journals passed during the month. Verify journal before it is filed. File reconciliation statements in accordance with monthly closure. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za SENIOR STATE ACCOUNTANT: REBATES OFFICE REF NO: 23/09/2023 Purpose: To render effective and efficient rebates services. SALARY : R359 517 per annum (Level 08) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6) / B. Degree (NQF level 7) in Finance, Financial Management, Auditing, Accounting/Cost and Management Accounting/Taxation or equivalent qualification with 2 years’ experience. Knowledge of public service act, public finance management act, public service regulations, income tax act, treasury regulations. Ability to work in a team. Be able to work under pressure, tight deadline, assertive and confident. DUTIES : Monitor tax administration, analyse and verify tax calculations. Verify the accumulation of IRP5. Create IRP5’s for manual payments. Complete and file monthly EMP 201 before the 7th of each month. Prepare and submit annual and bi-annual tax reconciliation. Attend to tax queries. Monitor, clear and reconcile all salary rebates related suspense accounts in compliance with PFMA and Treasury Regulations. Ensure submission of suspense accounts reconciliations to Financial Control section. Prepare BAS and PERSAL reconciliation and timeously submit to Financial Control for inclusion in Provincial Treasury Regulation 1 of 2018/19. Monitor PERSAL deductions and distribution functions. Facilitate the implementation of different institutions deductions in the system. Monitor payroll distribution functions. File and store salary rebates documents. Supervision of staff. Manage the performance of employees. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za SENIOR STATE ACCOUNTANT: INTERNAL AND SYSTEMS CONTROL REF NO: DHS24/09/2023 SALARY : R359 517 per annum (Level 08) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6) / B. Degree (NQF level 7) in Finance/Auditing/Accounting/Cost and Management Accounting or equivalent qualification with 2 years’ experience. Knowledge of public service act, public finance management act, public service regulations. Preferential procurement policy framework act, treasury regulations. Be able to work under pressure, tight deadlines, assertive and confident. DUTIES : Verify supply chain management (SCM) related transactions. Check compliance with applicable SCM prescripts. Check the correctness and completeness of source documents. Check compliance of authorizations with delegation framework, conditions and budget availability before issuing of orders. Identify discrepancies in submitted documents and check alignment with policies and procedures. Observe the bid closing process. Report on incidents of non-compliance and irregularities. Control the document movement, incoming and outgoing. Verify and analyse the submitted payments claims. Monitor compliance with the delegation framework and conditions. Verify correctness and completeness of conditional grant, general payments and salary related claims. Confirm the availability of the allocated budget before a claim is authorised for capturing on PERSAL and BAS. Identify discrepancies and facilitate corrective actions. Provide necessary guidance on applicable limits as per the departmental S&T policy. Provide support during the assessment or irregular, fruitless and wasteful expenditure. Identify and register irregular, fruitless and wasteful expenditure. Run BAS and HSS reports required for assessment or investigation or irregular expenditure. Verify submitted fruitless and wasteful expenditure monthly before reporting. Safeguard face value documents. Keep face value documents in strong room. Issue face value document on request by users. Monitor closure of face value documents during financial year end. Supervision of staff. Manage the performance of employees. Manage employee conditions of service. Facilitate coaching, mentorship, training, and development of employees. Maintain sound labour relations. Establish and maintain effective and efficient communication. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za SENIOR ADMINISTRATIVE OFFICER: HOUSING PROPERTY MANAGEMENT REF NO: DHS25/09/2023 SALARY : R359 517 per annum (Level 08) CENTRE : Alfred Nzo Region (Kokstad) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6) / B. Degree (NQF level 7) in Public Administration/BAdmin/Human Settlements/Public Management or equivalent qualification with 2 years’ experience. Knowledge of monitoring and evaluation, government policies and prescripts, government programme of action, public service regularity framework, information management and performance management. Human Settlements experience will be an added advantage. Must possess a valid drivers’ license. DUTIES : Facilitate the management of government immovable assets. Verify immovable assets received from the department of Public Works. Monitor the utilisation of immovable assets. Open and update immovable asset register. Make follow-up with the conveyancers until the transfer of the mother erven has taken place. Facilitate the transfer of pre-1994 housing stock. Develop and verify registers for different pre-1994 housing stock to be transferred. Request the list of beneficiaries from the municipality for transfers. Arrange meetings with the municipality for beneficiary administration and the handing over of the title deeds. Prepare status quo report. Provide administrative support duties. File documents. Liaise with the departmental appointed conveyancer on instructions and claims from the municipality. Submit minutes of the monthly meetings held to the Head Office. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za ADMINISTRATIVE OFFICER: ADMINISTRATIVE SUPPORT SERVICES REF NO: DHS26/09/2023 Support to the Office of the Head of Department SALARY : R294 321 per annum (Level 07) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6) / B. Degree (NQF level 7) in Office Management and Technology/Management Assistant/Administrative Management/Public Management or equivalent qualification with 1 to 2 years’ experience. Knowledge of government policies and planning systems, public service regularity framework, presidency policies and procedures and performance management. Must possess a valid drivers’ license. DUTIES : Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data. Update registers and statistics. Handle routine enquiries. Make photocopies. Distribute documents/packages to various stakeholders as required. keep and maintain the filling system for the component. Type basic letters and other correspondence when required. keep and maintain the incoming and outgoing register of the component. Provide personnel administration clerical support services within the component. Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Arrange travelling and accommodation. Provide financial administration support services in the component. Capture and update expenditure in component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Provide supply chain clerical support services within the directorate. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Liaise with internal and external stakeholders in relation to procurement. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za STATE ACCOUNTANT: GENERAL PAYMENTS REF NO: 27/09/2023 SALARY : R294 321 per annum (Level 07) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6) / B.Degree (NQF level 7) in Financial Management/Auditing/Cost and Management Accounting or equivalent qualification with 1 to 2 years’ experience. Knowledge of standards for the accounting practice and ethics, general recognised accounting principles, PFMA and accompanying Treasury Regulatory Framework and knowledge of Batho Pele principles. Able to work in a team. DUTIES : Process and transfer payments of departmental liabilities. Confirm services with end users and compile the invoice for payment. Perform creditors reconciliation. Check for misallocations and compliance with PFMA. Capture payments/invoices to BAS/LOGIS. Attend to suppliers and audit queries. Send payment stubs to suppliers after every disbursement. Update the monitoring tool. Records management. File payment vouchers in a lockable storeroom. Maintain the register for outgoing payment vouchers. Capacitate and monitor institutions on the payment process. Update the invoice register and send to end users. Maintain proper communication lines between the department and suppliers. Constantly remind end users about outstanding invoices. File payment stubs. Monitor commitments. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za CHIEF REGISTERY CLERK: ADMINISTRATIVE SUPPORT SERVICES REF NO: 28/09/2023 SALARY : R294 321 per annum (Level 07) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6) / B. Degree (NQF level 7) in Archives and Records Management/Library and Information Science or equivalent qualification with 1 to 2 years’ working experience. Knowledge of registry duties, practices as well as the ability to capture data and operate a computer. Working knowledge and understanding of the legislative framework governing the public service. Knowledge of storage and retrieval procedures in terms of the working environment. Must possess a valid driver’s license. DUTIES : Provide registry counter services. Attend to clients. Handle all courier related enquiries. Facilitate the sorting and dispatching of mail. Handle telephonic and other enquiries received. Receive and register hand delivered mail and files. Distribute notices on registry issues. Handle incoming and outgoing correspondence. Render an effective filing and record management services. Facilitate the opening and closing of files according to the record classification system. Facilitate the filing/storage, tracing (electronically/manually) and retrieving of documents and files. Facilitate the completion of index cards for all files. Facilitate the operation of the office machines. Facilitate the opening and maintenance of the franking machine register. Facilitate the franking of post, recording of money and the updating of register on daily basis. Conduct spot checks on post to ensure that no private post is included. Lock post in postbag for messenger to deliver to the Post Office. Open and maintain remittance register. Record all valuable articles as prescribed in remittance register. Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep record daily of amount of letter franked. Process documents for archiving and disposal. Electronically scan files. Sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep record of the archived documents. Keep record daily of number of letters franked. Supervision of staff. Manage the performance of employees. Manage employee conditions of service. Facilitate coaching, mentorship, training and development of employees. Maintain sound labour relations. Establish and maintain effective and efficient communication. Facilitate the use of courier services and the payment of the courier invoices. Ensure the development and implementation of work plans for all subordinates. Ensure that records are safe and files in a proper and correct manner using the departmental file plan. Ensure maximum protection of files against, fire, heat, water and insects. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za ADMINISTRATIVE CLERK: HOUSING SUBSIDY SYSTEMS REF NO: DHS29/09/2023 SALARY : R202 233 per annum (Level 05) CENTRE : Head Office (East London) REQUIREMENTS : National Senior Certificate, NQF level 4 with no experience. Knowledge of housing code and procedures, public service regularity framework and information management. Human Settlements experience will be an added advantage. DUTIES : Provide quality assurance on submitted project claims. Receive certified claims from project management section. Check availability of supporting documents on claims received. Check the availability of project budget and duration of contract on HSS. Administer the processing of claims on housing subsidy system (HSS). Draw status report on HSS to check data quality on sites claimed. Capture claims on housing subsidy system. Records management of project files. Receive fully signed contracts from contracts management. Update index page on project file. File of all contracts received on project file. Retrieve project files required for audit purposes. Administer the processing of non-financial data on HSS. Receive project implementation plan (PIP) spreadsheet from project management. Capture the correct non-financial data on HSS. Inform supervisor about errors on PIP. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za CLEANER: ADMINISTRATIVE SUPPORT SERVICES REF NO: DHS30/09/2023 SALARY : R125 373 per annum (Level 02) CENTRE : Sarah Baartman Region (Gqeberha) REQUIREMENTS : Grade 7 with no experience. Good communication skills and working in a team. DUTIES : Cleaning offices corridors, elevators, and boardrooms by: Dusting and waxing office furniture. Sweeping, scrubbing and waxing of floors. Vacuuming and shampooing floors. Cleaning walls, windows and doors. Emptying and cleaning of dirt bins. Collect and removing of waste papers. Freshen the office areas. Clean general kitchens by: Clean of basins. Wash and keep stock of kitchen utensils. Cleaning the ablution facilities by: Refilling hand wash liquid soap. Replace toilet papers, hand towels and refreshers. Empty and wash waste bins. Keep and maintain cleaning materials and equipment. Report broken cleaning machines and equipment. Cleaning of machines (microwares, vacuum cleaners etc) and equipment after use. Request cleaning materials. Cleaning of office outside around office by: collecting waste to waste bins. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za
INTERNSHIP PROGRAMME FOR 2023/2024-2024/25 (24 Months) CONTRACTS MANAGEMENT INTERNSHIP PROGRAM REF NO: DHS2023/01 (X2 POSTS) Directorate: Contracts Management STIPEND : R7 043.25 per month CENTRE : Head Office (East London) REQUIREMENTS : Degree (NQF level 7) in Law / LLB / B-Laws. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za APPLICATIONS : https://erecruitment.ecotp.gov.za, courier and hand delivery to the Department of Human Settlements, Steve Tshwete House, 31-33 Phillip Frame Road, Chiselhurst SUPPLY CHAIN MANAGEMENT INTERNSHIP PROGRAM REF NO: DHS2023/02 (X1 POST) Directorate: Supply Chain Management STIPEND : R7 043.25 per month CENTRE : Head Office (East London) REQUIREMENTS : National Diploma (NQF level 6) / B. Degree (NQF level 7) in Logistics/Supply Chain Management/Public Administration/Management ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za APPLICATIONS : https://erecruitment.ecotp.gov.za, courier and hand delivery to the Department of Human Settlements, Steve Tshwete House, 31-33 Phillip Frame Road, Chiselhurst EXECUTIVE SUPPORT TO THE OFFICE OF THE HEAD OF DEPARTMENT REF NO: DHS2023/03 (X1 POST) Directorate: Support to the Office of the Head of Department STIPEND : R7 043.25 per month CENTRE : Head Office (East London) REQUIREMENTS : National Diploma (NQF level 6) / B. Degree (NQF level 7) in Finance / B.Com Economics and Finance. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za APPLICATIONS : https://erecruitment.ecotp.gov.za, courier and hand delivery to the Department of Human Settlements, Steve Tshwete House, 31-33 Phillip Frame Road, Chiselhurst WELLNESS REF NO: DHS2023/04 (X1 POST) Directorate: Human Resource Management STIPEND : R7 043.25 per month CENTRE : Head Office (East London) REQUIREMENTS : National Diploma (NQF level 6) / B. Degree (NQF level 7) in Social Work/Social Science/Psychology. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za APPLICATIONS : https://erecruitment.ecotp.gov.za, courier and hand delivery to the Department of Human Settlements, Steve Tshwete House, 31-33 Phillip Frame Road, Chiselhurst DISTRICT CO-ORDINATION AND PROJECT MANAGEMENT REF NO: DHS2023/05 (X2 POSTS) STIPEND : R7 043.25 per month CENTRE : Amathole Region (East London) REQUIREMENTS : National Diploma (NQF Level 6) / B. Degree (NQF Level 7) in Building / Civil Engineering / Construction Project Management. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za APPLICATIONS : https://erecruitment.ecotp.gov.za, courier and hand delivery to the Department of Human Settlements, Steve Tshwete House, 31-33 Phillip Frame Road, Chiselhurst DISTRICT CO-ORDINATION AND PROJECT MANAGEMENT REF NO: DHS2023/06 (X1 POST) STIPEND : R7 043.25 per month CENTRE : Buffalo City Metro Region (East London) REQUIREMENTS : National Diploma (NQF Level 6) / B. Degree (NQF Level 7) in Building / Civil Engineering/Construction Project Management. ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za APPLICATIONS : https://erecruitment.ecotp.gov.za, courier and hand delivery to the Department of Human Settlements, Steve Tshwete House, 31-33 Phillip Frame Road, Chiselhurst SOCIAL FACILTIATION AND CUSTOMER CARE REF NO: DHS2023/07 (X2 POSTS) STIPEND : R7 043.25 per month CENTRE : Head Office (East London) REQUIREMENTS : Bachelor of Human Settlements (NQF Level 7) ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za APPLICATIONS : https://erecruitment.ecotp.gov.za, courier and hand delivery to the Department of Human Settlements, Steve Tshwete House, 31-33 Phillip Frame Road, Chiselhurst LAND ACQUSITION AND TENURE SERVICES REF NO: DHS2023/08 (X1 POST) STIPEND : R7 043.25 per month CENTRE : Head Office (East London) REQUIREMENTS : Bachelor of Human Settlements (NQF Level 7) ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za APPLICATIONS : https://erecruitment.ecotp.gov.za, courier and hand delivery to the Department of Human Settlements, Steve Tshwete House, 31-33 Phillip Frame Road, Chiselhurst GICTM-SYSTEMS AND SOFTWARE DEVELOPMENT REF NO: DHS2023/0 (X1 POST) STIPEND : R7 043.25 per month CENTRE : Head Office (East London) REQUIREMENTS : Bachelor of Science: Computer Science / IT Software Development (NQF Level 7) ENQUIRIES : Can be directed to Mrs W. Hartzenberg Tel No: (043) 711 9685/Mr M. Kana Tel No: (043) 711 9743 For e-recruitment Enquiries email: YolandaS@ecdhs.gov.za APPLICATIONS : https://erecruitment.ecotp.gov.za, courier and hand delivery to the Department of Human Settlements, Steve Tshwete House, 31-33 Phillip Frame Road, Chiselhurst
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