EASTERN CAPE DEPARTMENT OF COMMUNITY SAFETY It is the intention to promote representivity in the Department through the filling of these positions. The candidature of applicants from designated groups especially in respect of women and people with disabilities will receive preference APPLICATIONS : Submitted via post to P/Bag X 0057, Bhisho or hand delivered to Department of Community Safety, Corner Independence Avenue and Circular Drive, Bhisho, ERF 5000 Building 5605 or utilise erecruitment system which is available on https://erecruitment.ecotp.gov.za. Applications received after the closing date will not be considered. No faxed applications will be accepted. No late applications will be accepted. FOR ATTENTION : Mr L Bobi / Ms N. Mhlom CLOSING DATE : 18 March 2022 NOTE : Applications must be submitted on the new prescribed application form Z.83 of the Public Service Act form only, (i.e. application for employment form), obtainable from any Public Service Department or any Public Service and Administration website or Recruitment Office within the Department of Community Safety. Z.83 form should be accompanied by a recent updated comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and dates), as well as copies of all qualifications, ID document and license (these copies need not be certified), Failure to comply with this requirement will result in the candidate being disqualified. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within three months of the closing date of this advertisement, please accept that your application was unsuccessful. Please note that all applicants for Senior Management positions are required to complete the SMS Pre- Entry Programme administered by the National School of Government (NSG) and attach certificate or proof of completion. The Course is available at NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link https://thensg.gov.za/training-courses/sms-pre-entry-programme. Shortlisted candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job. Following the interview process, recommended candidate (s) to attend to generic SMS competency assessment as mandated by DPSA. The logistics of which will be communicated by the Department. Short-listed candidates will be subjected to a security clearance. The Department of Community Safety has the right not to fill the post. Preference will be given to youth, people with disability and women in accordance with our employment equity plan. Recommended candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification).
MANAGEMENT ECHELON DIRECTOR: STRATEGIC PLANNING REF NO: ECDOCS 1/03/2022 SALARY : R1 057 326 per annum, (an all-inclusive remuneration package), (basic salary consist of 70% of total package, the State’s contribution to the Government Employees Pension Fund (13% of basic salary) and a flexible portion]. The flexible portion of the package can be structured according to the Senior Management Service guidelines. CENTRE : Bhisho REQUIREMENTS : An Undergraduate qualification (NQF 7) as recognised by SAQA in Social Sciences/ Operations Management/ Public Management Management/ Business Management/ Management. Post graduate qualification will be an advantage. At least five (5) years’ experience at middle/senior management level. Knowledge and understanding of the legislative and regulatory requirements that impact planning in the Department of Community Safety, knowledge of government planning and budgeting processes, Public Finance Management Act (PFMA) and Public Service regulations. Good leadership, organisational, interpersonal, analytical, planning, communication (written and verbal) and computer literacy (Microsoft Office package) skills. Ability to work independently and with the team, willingness to travel extensively and work irregular hours. A valid driver’s licence. DUTIES : Develop and maintain DoCS’s Strategic and Annual Performance planning Agenda. Based on legislative and policy directives develop and publish DoCS’s planning agenda. Develop and maintain planning input instruments and templates for the department. Provide technical support to line managers to enable compliance with the planning agenda. Facilitate the development and maintenance of DoCS’s Strategic Plan Facilitate the development of DoCS’s Strategic Plan based on the legislative mandate of the Department, Provincial Safety Strategy and Provincial Government’s Plan of Action. Coordinate strategic research initiatives to inform/influence planning processes. Coordinate and consolidate strategic planning input processes for the DoCS and other external stakeholders. Coordinate and consolidate consultation processes, including at sector, provincial and national levels e.g. Eastern Cape Planning Commission. Develop and publish DoCS’s Strategic Plan for tabling in the Legislature by the Member of the Executive Council. Provide continuous technical support and advisory services to DoCS’s governance structures (EXCO, GMC and Audit Committee) and to ensure that planned activities are aligned to objectives set out in the Strategic Plan. Develop and maintain organisational monitoring, evaluation and reporting instruments and templates for the Department Coordinate evaluation processes for the Department. Based on the identified objectives and performance targets set in relevant plans coordinate the submission of quarterly performance reports. Validate and analyse performance data/evidence, develop and present on a quarterly basis performance reports to the governance structures of the Department. Provide early warning support to executive management. Coordinate performance input processes for reporting to the Legislature. Coordinate the development and publishing of DoCS’s Annual Performance Report. Coordinate organisational performance review processes. Manage the allocated resources of the Directorate in line with legislative and departmental policy directives and comply with corporate governance and planning imperatives. Identify the resource (financial, human and equipment) needs of the Directorate required to optimally support the implementation of the Annual Performance Plan and Work Plan. Represent the operational intent of the Directorate as part of internal resource allocation processes. Manage and account for the utilisation of the financial resources of the Directorate in line with the departmental delegations. Monitor, evaluate and account for the effective and efficient utilisation (value for money) of allocated resources. Direct, manage and account for the utilisation of the Directorate’s human resources. Based on operational imperatives re-prioritise the allocation of resources within the Directorate. Manage strategic, annual- and work planning as well as reporting processes for the Directorate and ensure compliance with DoCS’s Strategic Planning and Performance Review Agenda. Direct the utilisation of technology in support of the Directorate’s business processes. ENQUIRIES : Mr L. Bobi Tel No: 079 284 6709 NOTE : NB: applicants from designated groups especially in respect of women and people with disabilities will receive preference. DIRECTOR: EXECUTIVE SUPPORT (OFFICE OF THE HOD) REF NO: ECDOCS 2/03/2022 SALARY : R1 057 326 per annum, (an all-inclusive remuneration package), (basic salary consist of 70% of total package, the State’s contribution to the Government Employees Pension Fund (13% of basic salary) and a flexible portion. The flexible portion of the package can be structured according to the Senior Management Service guidelines. CENTRE : Bhisho REQUIREMENTS : An Undergraduate qualification (NQF 7) as recognised by SAQA in Operations Management/ Public Management Management/Business Management/ Management/ Law. Masters qualification in security studies will be an advantage. At least five (5) years’ experience at middle/senior management level. Knowledge and understanding of the legislative and regulatory requirements that impact planning in the Department of Community Safety, knowledge of government planning and budgeting processes, Public Finance Management Act (PFMA) and Public Service regulations. Good leadership, organisational, interpersonal, analytical, planning, communication (written and verbal) and computer literacy (Microsoft Office package) skills. Proven understanding of Minimum Security Standards (Existing clear Ability to work independently and with the team, willingness to travel extensively and work irregular hours. A valid driver’s licence. DUTIES : Facilitate the provisioning of strategic direction and monitor the implementation of the strategic objectives and resources of the directorate. Ensure economical management and utilization of resources allocated to the HODs office. Oversee and ensure effective secretariat support. To develop and ensure the implementation and maintenance of administrative systems and procedures in the HOD s office. Provide management and strategic support for the effective delivery of services. Ensure appropriate accessibility arrangement for key stakeholders to the office of the HOD. Provide strategic and management support to the office of the HOD. Ensure efficient liaison between the office of the MEC and HOD. Provide effective and efficient management in establishing and maintaining systems for effective workflow to enable enhanced function of the Department through Branches of the Department. Monitor Compliance with relevant committees and legislature bodies to which the department account. Facilitate and prepare monthly management reports for the HOD. Coordinate the planning and budgeting for the office of the HOD. Supervise the provision of effective secretariat services to formalised decision making structures in the Department. Ensure that all reports from different branches in the Department are coordinated, analysed and consolidated. Ensure document management and classification of documents. Manage staff performance in the office of the HOD. Develop, implement and monitor the strategic and business planning framework for the department. Monitor and evaluate all strategic and operational management and programme implementation processes. Coordinate and compile reports to relevant stakeholders, i.e. the annual report, legislature reports, legislature questions, etc. Interpret and analyse reports. Develop, implement and manage systems to ensure continuous improvement of organisational performance. Develop and implement appropriate knowledge concept, strategy and systems. ENQUIRIES : Mr L. Bobi Tel No: 079 284 6709 NOTE : NB: applicants from designated groups especially in respect of women and people with disabilities will receive preference. OTHER POSTS DEPUTY DIRECTOR: ASSET MANAGEMENT REF NO: ECDOCS 3/3/2022 SALARY : R744 255 – R876 705 per annum (Level 11), all-inclusive salary package which can be structured according to individual needs CENTRE : Bhisho REQUIREMENTS : Grade 12 plus a National Diploma (NQF level 6) /Bachelor’s degree (NQF level 7) in Supply Chain Management/ Purchasing/ Logistics/ Financial Management/ Management/ Accounting/ Cost and Management Accounting/ Financial Information System/ Internal Auditing/ Business Management/ Public Administration or Public Management. A minimum of 5 years’ relevant experience within the Financial Management environment required with 3 years’ experience in Asset Management. Knowledge of supply-chain and budget management processes. 3 years’ supervisory/ management experience at an Assistant Director level. Must have a valid driver’s license. Computer Literacy in MS Office (Word, Excel, PowerPoint, and Access). Communication skills (both verbal and written). Proven practical experience on Logis and preferably as Logis Syscon. Ability to administer and manage departmental contracts. Sound and in-depth knowledge of relevant prescripts as well as the understanding of legislative framework governing the Public Service such as: PFMA, National Treasury Regulations, Government Immovable Asset Management Act (GIAMA), Asset Management, Generally Recognized Accounting Practices (GRAP), International Financial Reporting Standards (IFRS), International Public Sector Accounting Standards (IPSAS) and public sector policies. Leadership skills, Good report writing skills. Strong team player and show the ability to manage projects and organize work efficiently. DUTIES : Design and develop asset management systems, policies, perform annual physical asset management planning. Effectively manage the departmental assets as required by the Public Finance Management Act, Treasury Regulations and Asset Framework. Manage and Monitor the development and implementation of the Asset Management Strategy in line with the business plans on programmes. Develop, monitor and implement the acquisition, maintenance and disposal plans for assets, asset verification including the management of losses. Effective coordination of assets management activities in the main Head Office and satellite/ district offices for accurate reporting as and when required to do so. Coordinate and monitor asset management initiatives within the Department (including off site Assets). Manage the preparation of monthly reconciliations between the Asset Register and ledger as well as the annual reconciliation of the register, assist in the compilation of Financial Statements (interim and Annual Financial Statements). Manage the barcode tagging, movement, disposal of assets for the Department. Perform Logis SYSCON functions for the department including all matters connected thereto. Perform effective contract management for existing term contracts. Manage the assets management unit by providing leadership and guidance to all those within his/ her area of responsibility. ENQUIRIES : Ms N. Mhlom Tel No: 079 284 6709 NOTE : NB: applicants from designated groups especially in respect of women and people with disabilities will receive preference PRINCIPAL PERSONNEL OFFICER: RECRUITMENT AND SELECTION REF NO: ECDOCS 4/03/2022 SALARY : R261 372 – R307 890 per annum CENTRE : Head Office REQUIREMENTS : Matric with a three (3) years tertiary qualification (NQF 6) in Human Resource Management/ Public Administration/Management, Industrial Psychology. A least two (2) years’ experience in human resource recruitment unit. Must be in position of a valid driver’s license. Public sector experience. Knowledge and understanding of legislative framework governing in the public service Act of 1994 (Act 103 of 1994) and other human resource prescripts, regulations, procedures and understanding skills and communication skills (written and verbal). Ability to interprets human resource prescripts and apply them). Proven practical experience on PERSAL and preferably PERSAL establishment. Good interpersonal and organizational skills. Ability to work well under pressure and long hours and be customer focused. Computer literacy. DUTIES : Supervise undertake the more complex and maintenance of human resource administration practices: HR Provisioning (Recruitment and Selection, Appointments, Transfers, Verification of Qualifications, Secretarial Function at shortlisting and interviews, Absorptions and Probation periods). Prepare reports on human administration issues and statistics. Handle human resource administration enquiries. Supervision of staff. Coordinate human resource administration matters within the department include administering recruitment, selection and appointment of employees. Establish control and monitoring mechanism to ensure efficient and effective implementation of Recruitment processes. Coordinate all interviews and assessments. Develop/ quality assures the correctness of submissions to delegated authorities. Reverse posts on Persal. Engage with stakeholders. Process all the vacancies from the point when the vacancy has arisen until the vacancy has been filled, in line with recruitment polices. Administering background checks, implement and monitor recruitment and placement strategies, Assist management with recruitment and placement processes. Serve in the Department on recruitment and selection panels. Advice on a human resources procedures to be followed. Ensure compliance t acts and regulations. Build operational efficiency and effectiveness on personnel administration support services. Address quires. Updates on HR legislations, circulars resolutions and agreements. ENQUIRIES : Ms N. Mhlom at 079 284 6709 NOTE : NB: applicants from designated groups especially in respect of women and people with disabilities will receive preference.
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