EAST LONDON INDUSTRIAL DEVELOPMENT ZONE (ELIDZ)
BE PART OF THIS TEAM The East London Industrial Development Zone SOC Ltd is a State-Owned Corporation set up by government through the South African Industrial Development Zones Programme (now the South African Special Economic Zones Programme) to develop, operate and maintain modern infrastructure and to complementary attract strategic investments for the region. RECORDS OFFICER Ref: REC/07/23 Minimum Requirements: • Degree in Archives and Record Management • 5 years’ experience in Archives and Records Management • 1-2 years’ experience of any electronical records management systems will be an added advantage. Required Competencies: • Computer Literacy (Ms Office: Word, PowerPoint, Excel) • Good practical knowledge of records management • Understanding of compliance requirements and regulatory framework on record management • Knowledge of Safety procedures on records management. Specific Functional Responsibilities: • File Classification Systems & Implementation • Development and implementation of policies and procedures, file classification systems, streamline correspondence workflow, records retentions and disposition schedules • Facilitate the efficient management of ELIDZ documents and records (holistic information management) • Integrated Electronic Document and Records Management system (EDRMS) • Development and Review of Content Workflow, rules and retention/deletion • Facilitate implementation of an integrated electronic document and records management system (EDRMS) in line with ELIDZ strategic goals • Ensure alignment between the various disciplines/functions in order to promote cross-functional cohesion in providing business value • Oversee and manage the information life cycle and related interdisciplinary activities, from information acquisition, retention, archival and deletion • Correspondence Processes • Facilitate and coordinate streamlining of the correspondence processes with the respective departments and business units • Align workflows on departmental systems and processes to information and records management rules and compliance • Define IT systems rules in alignment with approved organization classification system and retention schedule • Coordinate and monitor records management maturity assessments in the business units • Conduct information management inspections to monitor compliance with relevant legislation, policies, procedures and standards, and identify gaps and recommend corrective actions • Provide reports for management information and decision-making purposes • Manage client and stakeholder relationships in line with the Enterprise Content Management Centre of Excellence/ Records Management best practice service catalogue • Development and Management of Templates • Handle registry services • Records management • Courier Services • Disposal & Retention of Records • Check legislation around disposal or retention records • Write application for disposal of records • Acquire Disposal Certificate • Training and Supervision • Training of new staff and interns on: • Support and monitor the implementation of the Electronic Document and Records Management System (EDRMS) and Classification schemes in respective Business Units • Act as Records Manager when delegated • Registry Service • Ensure registry services are adequately rendered • Provide mailbag Identify misfiling and the correction thereof • Ensure proper filing of records and documents • Ensure retrieval of files during audit period • Ensure safe movement of records from one area to another • Handle Control list / inventory list of MOU’s (Memorandum of Understanding), Board approvals, Policies etc. • Courier Services and Travel and Accommodation Services • Handle tender process administration • Develop Business Case for Courier Services for submission and approval by CEO(Chief Executive Officer) • Draft advertising documents for approval • Develop Request for Proposal document to bidders for approval • Compile report for the Procurement Committee and present for approval • Handle Courier Services issues with internal customers • Ensure the monthly reports are submitted and that meetings held (monthly) • Ensure compliance to the Service Level Agreement and check invoices for submission to Finance • Provide administration of financial related records for courier services • Housekeeping • Ensure safety of records, documents and equipment against hazards and in compliance with SHE • Liaise with SHE regarding fumigation • Protect against removal of records by unauthorized persons • Ensure compliance to Registry Manual • Ensure maintenance and support of EDRMS • Liaise with service providers • Sit on Wellness Committee • Reporting • Report to Records Manager • Submit reports to Executive Manager in the absence of the Records Manager• Stakeholder Management • Coordination of Meetings, Provincial Archive Forums • Participate in South African Society of Archivists Conference and Gatherings • Travel and Accommodation Services • Monitor employee travelling trends. • Compile and Submit Monthly travelling reports for employee’s travel • Liaising with Travel Agency and bookers • Compile travelling tender documents • Responsible for tender process. Applications must be submitted by e-mail to: recruitment@elidz.co.za. The closing date is 10 October 2023. If you have not heard from us within one month after the closing date, please consider your application unsuccessful. Only short listed candidates will be communicated to. The ELIDZ reserves the right not to fill this position. The ELIDZ is committed to giving preference to suitably qualified persons with disabilities and to African Males as per our EE Plan. The personal information submitted in response to this advertisement shall be processed solely for purposes relating to the position applied for, as mandated in law. The East London IDZ undertakes to ensure that appropriate security control measures are implemented to protect all the information submitted by the applicant. Tel: 043 702 8200 www.elidz.co.za BE PART OF THIS TEAM The East London Industrial Development Zone SOC Ltd is a State-Owned Corporation set up by government through the South African Industrial Development Zones Programme (now the South African Special Economic Zones Programme) to develop, operate and maintain modern infrastructure and to complementary attract strategic investments for the region. ENVIRONMENTAL MONITOR - SHEQ | Ref: REC/05/23 Minimum Requirements: • Degree in Environmental Management / Sciences • 3 years’ working experience as an Environmental Specialist with specific reference to SHE management systems, environmental data / info systems • Project Management experience will be an added advantage. Required Competencies: • Computer literacy (MS office: Word, PowerPoint, Excel) • Knowledge of environmental data management, Safety Health and Environmental (SHE) management systems, environmental info systems • Good understanding of environmental issues and legislation • Knowledge of environmental reporting • Knowledge of environmental management process in Local and National departments • Knowledge of the Occupational Health and Safety Act (OHS) • Thorough knowledge of accidents / incidents investigation protocol and reporting • Knowledge on SHE Management Systems • Knowledge of Quality Management Systems • Contract Management • Knowledge of Supply Chain Processes. Specific Functional Responsibilities: • Environmental Monitoring • Storm water / Effluent monitoring • Sea Water Monitoring • Air Quality Monitoring • Sewerage Waste Monitoring • Waste Management and Monitoring • Waste Transfer Station compliance Monitoring • Environment Authorization compliance Monitoring • Audit compliance requirements • Monitoring for maintenance of compliance • Compliance Reporting • Monitoring of the zone and investor premises for compliance to environmental legal and other requirements, including but not limited to the ELIDZ Zone Rules • Emergency Preparedness • Incident investigation (Conduct and report on Environmental incident investigations) • Environmental Intern mentorship • Participation and reporting on participation in applicable external Environmental related forums • Contractor Monitoring • Inspections and reporting according to procedures and checklists • Regular on-site inspections and reporting to ensure compliance to environmental legal and other requirements including, but not limited to, the ELIDZ Construction Environmental Management Plan (CEMP) • Ensures SHE file compliance maintained with up to date contract and environmental compliance requirements • SHE System Maintenance • Participate in the maintenance and evaluation of a safety, health and environmental (SHE) risk register as well as in SHE risks management programmes in the workplace • Develop, review, update and maintenance of Environmental related Policies, Procedures as well as any other relevant documents • Apply environmental principle and protection procedures • Conduct relevant onsite inspections / audits and related reporting to ensure that Environmental policies, processes, and procedures are followed to the letter in order to ensure compliance • Update all SHE monitoring related documents • Implement and Maintain SHE non-conformance protocol (Ensure regular non-conformance plans updates) • Support with audit preparation for certification (SHE Management Systems) • Construction and ELIDZ Site Monitoring • Participate at Project Inception Stages • Construction Site progress meeting attendance • Conduct site inspections / audits to monitor for compliance to environmental legal and other requirements, including but not limited to the ELIDZ CEMP • Supervision of outsourced Environmental Conservation Officer (ECO): performance and reporting requirements • Perform ECO function where applicable • Internal and external audit preparation for certification (SHE Management Systems) • ELIDZ Tenants site inspections • Environmental Sustainability • Implement Environmental Sustainability strategies • Environmental Due Diligence assessments • Ensure emergency preparedness (Conduct regular drills, implement related non-conformance protocol, and maintain reporting requirements to aid preparedness) • Administration • Crafting and allocation of audit findings • Coordinates / addresses relevant audit Action Plans• Maintain and provide relevant information required to update information management & other SHE systems • Implement applicable Procurement requirements (RFQ’s & RFP’s) • Services contract supervision • Standard and non-standard report provision •Services and consultant’s procurement contract management. Including but not limited to (Grass cutting, Alien Vegetation Control, Waste Management, Air Quality Management and Water Quality Management) • Development and submission of activity planning, status updates and performance reports ELIDZ. Applications must be submitted by e-mail to: recruitment@elidz.co.za. The closing date is 10 October 2023. If you have not heard from us within one month after the closing date, please consider your application unsuccessful. Only short listed candidates will be communicated to. The ELIDZ reserves the right not to fill this position. The ELIDZ is committed to giving preference to suitably qualified persons with disabilities and to African Males as per our EE Plan. The personal information submitted in response to this advertisement shall be processed solely for purposes relating to the position applied for, as mandated in law. The East London IDZ undertakes to ensure that appropriate security control measures are implemented to protect all the information submitted by the applicant. Tel: 043 702 8200 www.elidz.co.za
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