CAPRICORN DISTRICT MUNICIPALITY 41 Biccard Street P O Box 4100 POLOKWANE 0700 Tel: (015) 294 1000 - Fax: (015) 291 4297 E-mail: Info@cdm.org.za Web: www.cdm.gov.za Enquiries: Mpho Ramahlo at (015) 294 1123 or Prudence Sieda at (015) 294 1230 Re Šoma le Setšhaba Anti-Fraudline 0800 20 50 53 DEPARTMENT : STRATEGIC EXECUTIVE MANAGEMENT SERVICES POSITION : MANAGER MAYORAL SUPPORT LINKED TO THE TERM OF THE EXECUTIVE MAYOR) LEVEL : 2 SALARY SCALE : R835 959.35 – R922 909.99 (EXCLUDING BENEFITS) REQUIREMENTS: Bachelor degree in Public Administration/Law/Social Science/Communication or equivalent. Five (05) years’ experience in Administration of which at least three (03) must be at middle management level. SKILLS, KNOWLEDGE AND ATTRIBUTES: Effective Interpersonal Skills, diplomacy, adhering to timelines, good communication skills, sound planning and organizing skills, computer literacy. Code EB driver’s license. RESPONSIBILITIES: Manage administrative and secretarial support to the Executive Mayor and Mayoral Committee. Research specific topics on behalf of the Executive Mayor. Address queries, complaints, information requests and other related requests submitted to the office of the Executive Mayor. Manage collection and dissemination of strategic, functional, and operational information on the immediate, short and long term objectives and current developments, problems and constraints of the municipality as directed by the Executive Mayor. Manage effective coordination of special programmes or initiatives as directed by the Executive Manager and Executive Mayor. Ensure effective and efficient alignment of municipal objectives to the Integrated Development Plan and Service Delivery and Budget Implementation Plan. Manages the implementation of financial controls/procedures and provides information and support to financial planning. Provide proper support on internal and external audit. DEPARTMENT : STRATEGIC EXECUTIVE MANAGEMENT SERVICES POSITION : WHIPPERY COORDINATOR (FIXED TERM CONTRACT, LINKED TO THE TERM OF THE CHIEF WHIP) LEVEL : 6 SALARY SCALE : R428 434.15 – R473 078.56 (EXCLUDING BENEFITS) REQUIREMENTS: Bachelor’s degree or National Diploma in Social Sciences; A relevant tertiary qualification in Public Administration, Computer Literacy- Microsoft Office Applications. Two (2) years working experience in local government, particularly in a political environment. KNOWLEDGE; SKILLS AND PERSONAL ATTRIBUTES: Planning and Organizing, High ethical standards (Honest and Integrity). KEY PERFORMANCE AREAS: Co-ordinates Political programmes in the office of the Chief Whip; Coordinate caucus meeting in liaison with Chief whip; Coordinate Chief whip’s forum; Provide protocol support during events attended by the Chief Whip; Compile reports and speaking notes for the Chief Whip; Coordinate political documentation as required by the Chief Whip; Compile reports for tabling by the Chief Whip, to internal and external political structures; Compile monthly reports for the Office of the Chief Whip; Coordinate Whippery meetings prior to the meeting of Portfolio Committees; Provide secretariat support to Chief Whip’s forum; Follow up on resolutions taken in the Chief Whip’s forum; Coordinate District Lekgotla and arrange study groups. DEPARTMENT : STRATEGIC EXECUTIVE MANAGEMENT SERVICES POSITION : IGR COORDINATOR LEVEL : 5 SALARY SCALE : R497 212.63 – R548 923.32 (EXCLUDING BENEFITS) REQUIREMENTS : National Diploma in Public Administration / Business Administration, Computer Literacy Microsoft Office Applications. 3 years relevant administrative experience. KNOWLEDGE; SKILLS AND PERSONAL ATTRIBUTES: Analytical thinking; High ethical standards; Organizational Commitment; Results and achievement focus; Concern for quality and order; Planning and Organizing; Excellent interpersonal skills; Teamwork skills; Time and stress management capability. KEY PERFORMANCE AREAS: Coordinate intergovernmental relations forum in the District; Developing a year plan/schedule of meetings of District IGR Forums in consultation with Council Support to avoid the clashing of meetings; Coordinating the District IGR Forums both Technical and Political; Providing Secretariat support to District IGR Forums; Facilitating the submission of reports and presentation by Local Municipalities, Government Departments, Parastatals and other stakeholders for inclusion in the IGR Forum agenda; Preparing agendas for District Technical and Political IGR Forums; Preparing and issue out invitations to stakeholders/attendees of District IGR Forums; Maintaining registers and records associated with the IGR Section; Administer the recordkeeping and reporting of financial information for the section; Providing consolidated financial and administrative information for the unit; Providing input into key activities to support budget planning and preparation consolidation. DEPARTMENT : STRATEGIC EXECUTIVE MANAGEMENT SERVICES POSITION : PERFORMANCE AUDITOR LEVEL : 7 SALARY SCALE : R360 307.94 – R397 777.35 (EXCLUDING BENEFITS) REQUIREMENTS : B. degree/ B Tech in Auditing or Accounting or equivalent performance auditing qualification, computer literacy, driver‘s license. Registration with the Institute of Internal Auditors. Three (03) years’ experience in auditing/performance auditing SKILLS, KNOWLEDGE AND ATTRIBUTES: Planning and organizing skills, attention to detail and analytic thinking skills. RESPONSIBILITIES: Evaluate the adequacy and effectiveness of the municipal internal control system. Plan performance audit projects in line with the approved audit plan. Implement the approved audit plan and report on implementation of the audit projects. Assist in coordinating Performance Audit Committee meetings. Provide support to local municipalities. Assist in coordination of Auditor General processes. DEPARTMENT : STRATEGIC EXECUTIVE MANAGEMENT SERVICES POSITION : ADMIN OFFICER: OFFICE OF THE EXECUTIVE MAYOR (FIXED TERM CONTRACT, LINKED TO THE TERM OF THE EXECUTIVE MAYOR) LEVEL : 6 SALARY SCALE : R428 434.15 – R473 078.56 (EXCLUDING BENEFITS) REQUIREMENTS: National Diploma in Public Administration; A relevant tertiary qualification in Public Administration, Computer Literacy- Microsoft Office Applications. Relevant administrative experience 3 years. KNOWLEDGE; SKILLS AND PERSONAL ATTRIBUTES: Planning and Organizing, High ethical standards (Honest and Integrity). KEY PERFORMANCE AREAS: Perform specific administrative and clerical duties in order to facilitate efficient administrative support in the Office of the Executive Mayor; Check the accuracy of details recorded on documents; Update work in progress information or data on specific applications/ system of the department; Provide accurate and efficient word processing services to the directorate on request of the direct manager including drafting, editing and proof reading of reports, letters and proposals on a word processing application; Format, edit, retrieve, copy and print reports, correspondence, memoranda, agendas, legal documents and other documents; File all documents in alpha-numeric or chronological sequence and/ or retrieve files/ folders on request; Keep an up to date and up-graded manual and electronic filing system on documents to ensure proper administration and easy access of such information whenever required; Provide support to the immediate Manager in respect of Executive Mayor mail and correspondence; Receive, record and reference all incoming mail to ensure a record of mail received; Create a distribution file for received mail so that it is forwarded to the correct person with relevant receipt details and distribution details attached. Provide administrative support to the immediate Manager in respect of sectional/divisional meetings; Perform general office support services in order to ensure efficiency and effectiveness within the department; Assist with functions associated with registry related tasks to ensure that inflow and outflow of information and documentation pertaining to the department is managed accordingly; Coordinate all arrangements for functions, events, meetings and workshops inclusive of booking venues, sending invitations and arranging equipment and catering requirements; Record/log Information Technology support requests from users, prioritizing urgent requests and forwarding to the Information Technology Support Officer for attention; Identify and report irregularities, unlawful conduct or breaches.
DEPARTMENT : STRATEGIC EXECUTIVE MANAGEMENT SERVICES POSITION : SECRETARY TO THE SPEAKER (READVERT: THOSE WHO APPLIED BEFORE, MAY REAPPLY) (FIXED TERM CONTRACT, LINKED TO THE TERM OF THE SPEAKER) LEVEL : 9 SALARY SCALE : R267 866.46 – R318 163.90 (EXCLUDING BENEFITS) REQUIREMENTS: National Certificate in Office Administration. 1-year relevant office administration experience in an executive or political support position is required. SKILLS, KNOWLEDGE AND ATTRIBUTE: Attention to detail, planning and organizing, Communication skills, computer literacy, Time management, knowledge of office management procedures. KEY PERFORMANCE AREAS: Ascertain that all administrative issues in the office of the Speaker are attended to; Provide secretarial services to the Speaker, Maintain the reception of the office; Maintain customer services in the Office of the Speaker; Coordinate the procurement service requests for the Office of the Speaker. Record and distribute all incoming and outgoing mail; Update the daybook. Acknowledge letters and invitations received; Maintain proper record keeping for the office; Arrange travel and accommodation for the Speaker, Councilors and Officials in the Office; Provide refreshments and stationery for the office; Maintain the diary of the Speaker. Attend to the visitors of the Speaker in line with Batho Pele Principles; Maintain cleanliness in the Office of the Speaker; Attend to the telephone calls in the office within the stipulated service standards. DEPARTMENT : FINANCIAL MANAGEMENT SERVICES POSITION : SENIOR ACCOUNTANT – BUDGET AND TREASURY LEVEL : 4 SALARY SCALE : R576 826.08 – R636 762.65 (EXCLUDING BENEFITS) REQUIREMENTS: B. Com Accounting Degree or equivalent. Computer literacy-MS Office applications, Knowledge pf Municipal Finance Management Act and knowledge of Treasury regulations. Three (03) to Five (05) years’ experience in budget related matters and Municipal financial management. SKILLS, KNOWLEDGE AND ATTRIBUTES: Analytical skills, attention to detail, planning and organizing skills, honesty and integrity, interpersonal skills, numeracy skills and communication skills. KEY PERFORMANCE AREAS: Manage the budget process, monitor budgetary control, and adhere to relevant legislations and municipal policies. Coordinate the original and adjustment budget for the institution; Prepare templates for the budget preparations to other departments. Review and advise on the adjustment budget document to submit to Council for consideration; Monitor the implementation of the budget process plan; Monitor and review the treasury management. Review bank reconciliation statement. Review cash flow projections and statements. Submit budget reports and returns to internal and external stakeholders. Review the budget reforms (A-Schedule and B-schedule) including supporting budget returns and submit to Treasuries; Review the variance report and submit to management; Review the GRAP24 for Annual Financial Statement purposes. Monitor expenditure against budget. Effective management of Budget and Treasury office. DEPARTMENT : FINANCIAL MANAGEMENT SERVICES POSITION : PAYROLL ADMINISTRATOR LEVEL : 5 SALARY SCALE : R497 212.63 – R548 923.32 (EXCLUDING BENEFITS) REQUIREMENTS : National Diploma in Accounting. Computer literacy. 5 years’ experience within payroll administration. SKILLS, KNOWLEDGE AND ATTRIBUTES: Attention to detail, Assertiveness, planning and organizing, supervisory, strong numeracy skills. Understanding of Basic Conditions of Employment Act. Understanding of income tax and SARS PAYE requirements. KEY PERFORMANCE AREAS: Verifies and cross-checks salary inputs and payments, Monitor that the payroll system runs in accordance with the required standards; Collect and verify inputs of salary advises against the financial system; Correct any discrepancies; Review that overtime is accurately calculated, captured and paid in accordance with Council policies; Verify and maintain records of all transactions reference documentation; and respond to external and internal queries relating to payroll; Guide and train the payroll clerks on new developments, policies and legal requirements and ensuring these are accurately implemented; and identify challenges with the payroll system and advise the manager of needs or solutions to address challenges. DEPARTMENT : FINANCIAL MANAGEMENT SERVICES POSITION : FINANCIAL MANAGEMENT GRANT (FMG) INTERNSHIP PROGRAMME (X5) (Three years contract) TOTAL PACKAGE : R 100 000.00 (TOTAL PACKAGE) REQUIREMENTS : B. Com Degree or three (03) year National Diploma in Accounting; The candidate should be unemployed and should not have participated in an internship of a similar nature before. KNOWLEDGE; SKILLS AND PERSONAL ATTRIBUTES: Must be eager to learn, be self-motivated with a passion for Accounting. KEY PERFORMANCE AREAS: The appointed intern will work in the following areas over the period: Budget and Treasury, Supply Chain Management, Expenditure and Income units. DEPARTMENT : CORPORATE SERVICES POSITION : OPERATIONS MANAGER HUMAN RESOURCES DEVELOPMENT (READVERT: THOSE WHO APPLIED BEFORE, MAY REAPPLY) LEVEL : 3 SALARY SCALE : R720 724.58 – R795 689.31 (Excluding benefits) REQUIREMENTS: B Degree in Human Resources/Law or an NQF Level 7 equivalent in Training and Development, Valid Driver's License, Professional Body will be an added advantage. 5 years' experience in Human Resources of which three (03) should be at supervisory level. SKILLS, KNOWLEDGE AND ATTRIBUTES: Business Knowledge; Change Management; Employee Engagement; Facilitation; Presentation skills; Business Writing Skills; Data Collection and Analysis; Efficiency Improvement; Functional Policies and Procedures; Governance, Ethics and Values; Human Resource Consulting; Knowledge of HR Policies & Procedures; Reporting; Accountability; Capability building; Analytical Thinking; Attention to Detail; Commitment to Continuous Learning; Honesty & Integrity; Facilitating Change; Organizational Awareness; People Skills; Problem Solving & Analysis; Stakeholder Engagement and Management; Relationship Management and Networking. KEY PERFORMANCE AREAS: To manage the Human Resources Development function in the Municipality through the provision of training, organizational development and performance management services through value-adding offerings and business processes as well as people transformation to achieve business performance. Recommending the Annual Training Plan and budget for approval and implementation. Reviewing and submitting the Workplace Skills Plan (WSP) and Annual Training Report (ATR) for the municipality. Reporting progress on the implementation of the Workplace Skills Plan (WSP) and guarding against deviations; Recommending the awarding of internal and external bursaries as well as internships and learnership programmes for the Municipality; Managing the implementation of effective organizational development initiatives that promote and sustain organizational transformation; Developing and implementing the Human Resources Development Strategy that is fully integrated with the Municipal priorities in the IDP and SDBIP; Providing advice to management with regards to the development and review of the organizational structure with clear role alignment to improve efficiency and increase performance to achieve organizational objectives; Managing the job profiling process and the implementation job evaluation; Monitoring and tracking the impact of change initiatives, risks and benefits realization for the organization. Develop the design and architecture of the organization, advising on business specific OD interventions; Provide guidance and counseling on performance management processes of the Municipality; Verifying that the performance agreements for Executive Managers comply with Performance Management Regulation. Monitoring alignment of performance management targets to the Service Delivery and Budget Implementation Plan (SDBIP). Manage activities and procedures associated with monitoring personnel and performance; manages the implementation of financial controls / procedures and provides information to support financial management.
DEPARTMENT : CORPORATE SERVICES POSITION : MANAGER LEGAL SERVICES LEVEL : 02 SALARY SCALE : R835 959.35 – R922 909.99 (EXCLUDING BENEFITS) REQUIREMENTS: LLB, B.A (Law) or B.Com (Law) degree or an NQF Level 7 equivalent is required with completed article of clerkship; five (05) years experience in the legal field three (03) of which should be at middle management level. Computer Literacy; An LLM or any relevant postgraduate degree in (NQF Level 8) will be an added advantage, Driver’s License. SKILLS, KNOWLEDGE AND ATTRIBUTES: Knowledge and understanding of the legislation applicable to local government; Proven knowledge and understanding of the MFMA, SDBIP, IDP and Local Government financial systems, procedures and policies; High proficiency in the use of Information Technology, The candidate must be a strategic thinker, have excellent report writing, communication, interpersonal, financial, change and project management skills; Must have high level of energy, self – motivation and be innovative; Must be able to work under pressure to meet deadlines; Have people management and empowerment skills and customer focus. RESPONSIBILITIES: Ensure effective and efficient alignment of Municipal objectives on the IDP and SDBIP. Manage activities and procedures associated with monitoring personnel and performance. Manage the implementation of financial controls/procedures and provides information to support financial planning. To manage the drafting of, provide and monitor legally compliant contract and agreements. To provide well informed legal opinions and support to the municipality. To ensure the department is appropriately represented in order to ensure effective and mitigation of legal risks. To ensure that the municipality develop by-laws as required by the Municipal System Act 32 of 2000. DEPARTMENT : CORPORATE SERVICES POSITION : SKILLS DEVELOPMENT FACILITATOR LEVEL : 6 SALARY SCALE : R428 434.15 – R473 078.56 (EXCLUDING BENEFITS) REQUIREMENTS: National Diploma in Human Resources Development /Human Resource Management / Occupationally Directed, Education Training and Development Practice Level 6, Valid driver’s License. Two (2) to three (3) years’ experience in Human Resources related position. SKILLS, KNOWLEDGE AND ATTRIBUTES: Good interpersonal skills, clear understanding of the Skills Development Act, SAQA processes, Skills Levy Act, computer Skills, communications Skills, and presentation skills RESPONSIBILITIES: Facilitate skills development for the Municipality, Coordinate the implementation of learning programmes within the Municipality. Maintain proper record keeping and reporting for the HRD unit. Coordinate the implementation of learnership, experiential learning, internships, internal bursaries. Coordinate the compilation of skills audit for employees and councilors. Identify and assess future and current training needs through skills audit. Developing, compiling, and submitting the Workplace Skills Plan (WSP) and Annual Training Report (ATR) for the municipality. Monitor arrangement of training logistics. Monitor payment process for submitted invoices. Follow up on results for implemented training interventions with training providers. Make copies of statement of results and maintain a proper record keeping. DEPARTMENT : CORPORATE SERVICES POSITION : CO-ORDINATOR EMPLOYEE PERFORMANCE MANAGEMENT LEVEL : 5 SALARY SCALE : R497 212.63 – R548 923.32 (EXCLUDING BENEFITS) REQUIREMENTS: National Diploma in Human Resources Management or equivalent, Valid driver’s License. Registration with professional body will be an added advantage. Knowledge of HR legislative framework. Two (2) to Three (3) years’ experience in Performance Management environment. SKILLS, KNOWLEDGE AND ATTRIBUTES: Computer literacy, people management, interpersonal skills, well-developed communication skills (verbal and written), quality orientation and work standards. Problem solving, decision making, report writing skills, presentation skills, critical thinking, active listening, change management, job evaluation. RESPONSIBILITIES: Provide support to employees with completing performance plans. Coordinate the signing of Municipal Manager and Senior Managers performance agreements and submission to relevant stakeholder. Compile and submit the Mid-year and Annual performance achievement reports of Municipal Manager and Executive Managers to the relevant stakeholders. Coordinate the quarterly assessment of Senior Managers by arranging performance assessment sessions to determine whether targets are being met. Monitor the quality of individual performance plans and quarterly assessments by coordinating the quarterly individual performance reviews. Coordinate, monitor and report on inadequate sectional and individual performance by compiling performance reports for the provision of performance coaching to certain individuals. Coordinate performance achievement reporting data from the management information system to inform performance trends. Compile annual individual performance achievement report by capturing the performance assessment outcomes in order to rewards good performance. Train employees on the performance management system processes and procedures through workshops. Support local municipalities on performance management processes, through workshops and forums. DEPARTMENT : DEVELOPMENT PLANNING AND ENVIRONMENTAL MANAGEMENT SERVICES POSITION : MANAGER INTEGRATED DEVELOPMENT PLANNING (READVERT: THOSE WHO APPLIED BEFORE, MAY REAPPLY) LEVEL : 2 SALARY SCALE : R835 959.35 – R922 909.99 (Excluding benefits) REQUIREMENTS: B Degree / B Tech in Development Planning / Town and Regional Planning. 5 years' experience of which 3 should be at middle management level in development planning / town and regional planning, valid driver's license. SKILLS, ATTRIBUTES AND KNOWLEDGE: Development Planning, Project Management, Negotiation and Facilitation skills, Extensive Local Government and Integrated Planning knowledge. SKILLS, KNOWLEDGE AND ATTRIBUTES: Extensive Local Government and Integrated Planning knowledge; Understanding of project management; Negotiation and Facilitation skills; Good analytical skills; Time and people management; Understanding of financial principles and procedures; Attention to detail, Communication skills (verbal and written); Clerical and administrative skills; knowledge of office management procedures and computer literacy. KEY PERFORMANCE AREAS: Ensure effective and efficient alignment of Municipal objectives on the IDP and SDBIP; Manage activities and procedures associated with personnel and performance; Manage the implementation of financial controls/ procedures and provide information to support financial planning; Provide proper support on internal and external audit processes; Manage the development and review process of the District Integrated Development Plan. Coordinate and assist the local municipalities in developing and reviewing their IDPs; Liaise with all relevant IDP stakeholders. Develops the District Framework and Process plan that guides the district and local municipalities IDP planning; Convenes the IDP Steering Committee, IDP forums and attends relevant planning meetings in terms of the programmes and projects identified in the IDP. Facilitates the strategic planning of the District Municipality. Aligns the local IDPs priorities to the District IDP, projects and programmes with those of the provincial and national sector departments. Manages the developing a stakeholder list and monitoring participation and interaction with these stakeholders throughout the process. Manage the compliance and transparency in establishing, developing and reviewing roles of various role players and ensuring appropriate structures and forums for stakeholder participation, input and comments to IDP process. Manages information from the IDP Representative Forum and inputs from the public. DEPARTMENT : DEVELOPMENT PLANNING AND ENVIRONMENTAL MANAGEMENT SERVICES POSITION : MANAGER ENVIRONMENTAL MANAGEMENT LEVEL : 02 SALARY SCALE : R835 959.35 – R922 909.99 (EXCLUDING BENEFITS) REQUIREMENTS: B Degree/ B Tech in Environmental Management. Valid Driver’s license. Computer literacy. Knowledge of relevant legislations. 5 years’ experience of which 3 should be in middle management in Public or environmental services. SKILLS, KNOWLEDGE AND ATTRIBUTES: Good planning, people management, supervisory and report writing skills. Ability to handle pressure to meet deadlines. Willingness to work in emergency situations, and for extended hours. Ability to organize and plan effectively. RESPONSIBILITIES: Formulate policies and guideline for Environmental Management for utilization by the public, local municipalities, inter-governmental departments and other stakeholders; Establish municipal by-laws , policies, procedures and guideline; Develop main power plan that in ensures the Environmental Management objectives are met; Provide input in the development of strategy plan for Environmental Management in the Capricorn District Municipality; Direct exclusion of operating policies and strategies to support overall municipal policies and objectives; Implement and monitor initiatives and actions to support Environmental targets and goals; Monitor Environmental Management guidelines, policies and standard” Provisionally, National, and worldwide and make ensure their adhere to; engage in the development of the Integrated Development Plan. Take action to maintain compliance to secure ecological sustainable development; Protect the use of natural resources well promoting justifiable economic and social development; Process development applications timely and efficiently; Conduct site inspections and ensure conformance to relevant legislation; Maintain compliance with waste and pollution legislation; Utilized applicable legislation, decision support systems and EMS instruments for cultural conversation; Provide sound air quality management and hazardous waste management; assess the environmental impacts through EIA regulations; Promote principles of Integrated environmental Management (IEM); Manage the education and capacity building for communities; implementation of WSSD outcomes; Transform the Integrated Environmental Unit from a regulating body toward an enforcing institutions; Set service standards for Environmental Management; Initiate poverty alleviation programs related to Environmental Management and pollution remediation; Follow-up on public complaints related to Environmental Management; process, evaluated and authorise development applications in terms of environmental conservation Act and Environmental Impact Assessment regulation; Engage with the public, NGO’s, business and industry, politicians on in environmental Management matters; formulate and implement a cost effective and dynamic environment teams; direct the team on the strategic structuring of the business unit; Build and effective, dynamic and high performing environmental Teams; Allocate responsibility and accountability for achievement of goals and targets; Oversees performance to ensure achievement of strategic plans goals and key operational areas; Oversee that budget is managed and monitored to ensure achievement of departmental and institution plans, goals and key operational areas are met.
DEPARTMENT : DEVELOPMENT, PLANNING AND ENVIRONMENTAL MANAGEMENT SERVICES POSITION : EPWP DATA CAPTURER (X2) LEVEL : CONTRACT (EPWP GRANT) SALARY SCALE : R 7,500.00 PER MONTH (THREE YEARS CONTRACT RENEWABLE PERFORMANCE BASED) REQUIREMENTS: Matric and proficiency in MS Office (Word, Excel and Power Point) and 1-2 years experience in capturing EPWP data. SKILLS, KNOWLEDGE AND ATTRIBUTES: Attention to detail, planning and organising Communication skills, computer literacy, Time management, knowledge of office management procedures. RESPONSIBILITIES: Register and capture EPWP projects; Update all EPWP projects in the EPWP Reporting, record keeping of all data for Audit purpose; Collect data from all sites, Liaise with all stakeholders; Compile UIF claim forms and service as secretariat to the EPWP forum. DEPARTMENT : DEVELOPMENT PLANNING AND ENVIRONMENTAL MANAGEMENT SERVICES POSITION : SECRETARY (READVERT: THOSE WHO APPLIED BEFORE, MAY REAPPLY) LEVEL: 9 SALARY SCALE : R267 866.46 – R318 163.90 (EXCLUDING BENEFITS) REQUIREMENTS: Grade 12, National Certificate in Business Administration / Office Administration / Public Administration. 1 - 2 years relevant office administration experience in an executive office is required. SKILLS, KNOWLEDGE AND ATTRIBUTE: Attention to detail, planning and organising, Communication skills, computer literacy, Time management, knowledge of office management procedures. KEY PERFORMANCE AREAS: Ascertain that all administrative issues in the office of the Executive Manager DPEMS are attended to; Provide secretarial services to the Department, Maintain the reception of the department; Maintain customer services; Coordinate the procurement service requests for the department. Record and distribute all incoming and outgoing mail; Update the daybook. Acknowledge letters and invitations received; Maintain proper record keeping for the office; Arrange travel and accommodation for the Executive Manager, MMC and Officials in the department; Provide refreshments and stationery for the office; Maintain the diary of the Executive Manager. Attend to the visitors in line with Batho Pele Principles; Maintain cleanliness in the office; Attend to the telephone calls in the office within the stipulated service standards. DEPARTMENT : COMMUNITY SERVICES POSITION : CONTROL ROOM OPERATOR (X3) (READVERT: THOSE WHO APPLIED BEFORE, MAY REAPPLY) LEVEL : 10 SALARY SCALE : R226 012.33 – R256 349.03 (EXCLUDING BENEFITS) REQUIREMENTS : Grade 12 and a Certificate in Customer Care/ Calf Centre; 1 -2 years relevant experience in a call center or an emergency operator environment. SKILLS, KNOWLEDGE AND ATTRIBUTES: Must be able to work overtime when required; Must be able to function under pressure and maintain a sound state of mind in the case of emergency; Must have sound communication skills with good interpersonal ability; Must be computer literate and must be fluent in at least two dominant languages spoken in the district with specifically fluent ability in English. KEY PERFORMANCE AREAS: The position is responsible to render holistic vocal communication and administration service to the Municipality in order to enable an effective and efficient disaster management Centre and response. Answer incoming calls within the response time. DEPARTMENT : COMMUNITY SERVICES POSITION : STATION OFFICER (X6) (READVERT: THOSE WHO APPLIED BEFORE, MAY REAPPLY) LEVEL : 7 SALARY SCALE : R360 307.94 – R397 777.35 (EXCLUDING BENEFITS) KEY PERFORMANCE AREAS: Higher Certificate in Fire Technology, Advanced Fire Prevention Course, Peace Officer, FF2, Hazmat Ops, Pump Driver, Incident Command, Fire Investigation, Rope rescue, At least Four (4) years working experience in a fire fighting post, proven ability to lead, delegate and make decision in accordance with legislation and policy, and sound knowledge of all operational vehicles and equip. SKILLS, KNOWLEDGE AND ATTRIBUTES: Action oriented and work well under pressure with the ability to make quick decisions and think on their feet; verbal and written communications skills; planning and organizing skills and must have a valid driver's license. RESPONSIBILITIES: Manage the district municipality response time, service level and pro-active engagement of firefighting and rescue services to ensure public safety within the district; Supervise outcomes and guidance on the interpretation of instructions, requirements and procedures; Manage the maintenance and repair of all fleet, equipment, tools and facilities used for fire and rescue; Manage incidents by monitoring that emergencies are handled according to the set standard operating procedures; Enforce fire legislation; Draft and submit administrative reports. DEPARTMENT : COMMUNITY SERVICES POSITION : ENVIRONMENTAL HEALTH PRACTITIONER LEVEL : 7 SALARY SCALE : R360 307.94 – R397 777.35 (EXCLUDING BENEFITS) REQUIREMENTS: National Diploma in Environmental Health / National Higher Diploma or B. Tech in Environmental Health. Must be currently registered with the Health Profession Council of South Africa. One (1) year experience in community services, and driver's license (code B). KNOWLEDGE; SKILLS AND PERSONAL ATTRIBUTES: The profession requires travelling for service delivery. KEY PERFORMANCE AREAS: Conduct inspections and investigations of residential, commercial and other occupied premises; visiting specific premises, observing and recording the outcomes of food handling and processing sequence ; Assessing and analyzing the adequacy of structural design to accommodate specific business operations with due consideration given to ventilation, lighting, emission and waste extraction systems; Evaluating awareness and adequacy of procedures related to refuse and waste handling and disposal; Identifying pollution sources or agents and records the findings; Investigating reported cases of communicable diseases and precautionary measures to prevent outbreaks; Carrying out water sampling and inspections of water sources to ascertain the extent of the quality of water; Carrying out inspections of non-food premises and other facilities for enforcing compliance with relevant health legislation and By-laws; Serving approved compliance orders/notices on offenders; Monitoring conformance with served orders/notices through scheduled or ad hoc inspections; Instituting further/ or urgent measures such as termination of operations, closure of premises and issuing of fines. Participates in the delivery of health and hygiene awareness programs. DEPARTMENT : INFRASTRUCTURE SERVICES POSITION : MANAGER OPERATIONS AND MAINTENANCE LEVEL : 02 SALARY SCALE : R835 959.35 – R922 909.99 (EXCLUDING BENEFITS) REQUIREMENTS: B. Degree/B Tech in Mechanical/Civil Engineering, Computer Literacy-Microsoft Office applications (MS word, Excel, and PowerPoint. Professional registration will be an added advantage. Five (05) years’ experiences in local government of which three (03) should be at middle management level, valid driver’s license. SKILLS, KNOWLEDGE AND ATTRIBUTES: Confidentiality, good communication skills, teamwork, good verbal and written skills, leadership, conflict resolution skill, good work ethic, time management, knowledge of office management procedures and good interpersonal relationship. RESPONSIBILITIES: The position will be responsible to lead, direct and co-ordinate all services in the Operations and Maintenance division to ensure functions and activities are aligned with the achievement of key service delivery objectives; Manage activities and procedures associated with monitoring personnel and performance. Manage the implementation of financial controls and or procedures to support financial planning; provide proper support on internal and external audit processes; Supports the Executive Manager Infrastructure Services in rendering daily water and sanitation operations and maintenance of schemes. Supports the Executive Management Infrastructure Services in rendering project management functions of the Department; Manage and control capital and operational budgets to ensure effective and efficient functioning of the division within the financial constraints to meet objectives set out in the IDP. Organize monthly satellite operations and maintenance meetings and ensuring that issues raised are resolved timeously; Respond to Department, Management, Portfolio, Water Sector Forum, Mayoral and Council resolutions; Provide effective and efficient water and wastewater sanitation operation and maintenance; Giving monthly feedback to the planning and implementation units on the performance of completed projects. Installing, inspecting, maintaining, troubleshooting, diagnosing, repairing, and performing preventive maintenance on a variety of equipment; Reading/interpreting blueprints, equipment manufacturer manuals to determine maintenance requirements. Attending to all water customers complains within the local municipality. Ensuring that all projects processes are implemented, monitored, and aligned towards the accomplishment of set objectives and deliverables as summarized in the Integrated Development Plan. Compiling annual risks register and produce quarterly risk management reports.
DEPARTMENT : INFRASTRUCTURE SERVICES POSITION : DRIVER OPERATOR (X12) (TLB AND CRANE TRUCK) – LEPELLE NKUMPI (X5), BLOUBERG (X5), MOLEMOLE (X2) READVERT : THOSE WHO APPLIED BEFORE, SHOULD REAPPLY LEVEL : 13 SALARY SCALE : R159 480.56 – R177 091.91 (EXCLUDING BENEFITS) REQUIREMENTS: Standard 8/Grade 10 and a Code C1 Driver’s License 14. Minimum of three (3) years driving experience. A valid Public Driving Permit (PDP) is mandatory. Code EC will be an added advantage. The incumbent must be physically fit, able bodied and able to work under pressure and/or high demand. KEY PERFORMANCE AREAS: Performs specific tasks / activities at the satellite or work sites prior to and on completion of allocated assignments; receiving instructions from the immediate superior and/or communicating with the fleet Clerk to establish details of tasks (vehicle, materials); inspecting the vehicles prior to and after the completion of allocated assignments; inspecting safety devices, controls, lubricant levels, etc. on vehicles and reports defects to the immediate superior. Driving and manoeuvring of heavy duty vehicles and engaging controls to operate mechanisms to facilitate specific sequences (excavation, uplifting borehole columns, uplifting concrete slabs etc.). Drive and operate water tanker to deliver water to communities district wide. DEPARTMENT : INFRASTRUCTURE SERVICES POSITION : BOREHOLE OPERATOR (X15) - BLOUBERG (X5); LEPELLE-NKUMPI (X4); MOLEMOLE (X6) LEVEL : 13 SALARY SCALE : R159 480.56 – R177 091.91 (EXCLUDING BENEFITS) REQUIREMENTS : Grade 12. One (1) year experience as a water and/or wastewater equipment operator. SKILLS, KNOWLEDGE AND ATTRIBUTES: Confidentiality, teamwork, conflict resolution skills, good verbal and written skills and time management. RESPONSIBILITIES: Responsible for electric and diesel borehole operation and maintenance. Cleaning of pump house and surrounding area. Repair of minor leaks. DEPARTMENT : INFRASTRUCTURE SERVICES POSITION : DATA CAPTURER – PROGRAMME MANAGEMENT UNIT (X2) LEVEL : 09 SALARY SCALE : R267 866.46 – R318 163.90 (EXCLUDING BENEFITS) REQUIREMENTS: Matric and proficiency in MS Office (Word, Excel and Power Point). Minimum 03 years’ experience in capturing data. Experience in capturing Municipal Infrastructure Grant (MIG) and or EPWP will be an added advantage. SKILLS, KNOWLEDGE AND ATTRIBUTES: The incumbent must be analytical, be able to pay attention to detail, be able to work independently as part of a team, be able to work under a highly pressurized and deadline driven environment, must have good communication skills (both verbal and written) and good interpersonal skills. RESPONSIBILITIES: The incumbent will be responsible for the provision of overall administrative support to the PMU by performing the following activities amongst other things; Assess and confirm if MIG projects recommended by DWA are MIG approved ; Coordinate MIG and CDM projects ; Recording and electronically filing of Payment certificates, invoices, technical reports and tender documents ; Notify relevant projects managers and the Manager ; PMU about unregistered or unapproved projects; Reconcile with finance Section on transfer of MIG . DEPARTMENT : INFRASTRUCTURE SERVICES POSITION : PROJECT ADMINISTRATOR – PROGRAMME MANAGEMENT UNIT) LEVEL : 05 SALARY SCALE : R497 212.63 – R548 923.32 (EXCLUDING BENEFITS) REQUIREMENTS: B. Tech / B Degree in Business Administration/ Public Administration/ Project Management qualification. Five (05) years working experience in project management. Three (03) years’ experience working in Local Government or Municipal environment as well as three (03) years’ experience in Municipal Infrastructure Grant (MIG) will be an added advantage. SKILLS, KNOWLEDGE AND ATTRIBUTES: Attention to detail; Analytical thinking ability; Dedicated to achieving goals and deadline driven; Detail focused with strong analytical skills; Able to multi task and handle pressure and must be team player with good interpersonal skills. RESPONSIBILITIES: Responsible for the PMU document Management System according to the set standard and procedures; Perform sequence and activities associated with processing of project information; Provide administrative support to the Project Manager as required; Assessing and confirming if projects are recommended by DWS and approved for MIG funding; Notifying relevant Project Managers and the Senior Manager: PMU about unregistered or unapproved projects; Establishing the facts as to why they are not yet registered, and prepare an action plan thereof; Preparing a covering letter to DWS for submission and a copy of the letter to be signed by DWS to acknowledge receipt; Handing a copy of the technical report to Contract Admin Officer for filling under project file; Making follow up with DWS of the delivery times upon submission of the technical report; Reconciling with finance on transfer of payments made by DWS; Overseeing the recording of receipt and capturing by Data Capturer; Confirming that all project documentation (for example, project plans, technical reports, payment certificates, tender documents, specifications and correspondence) is recorded and filed electronically on the server; Monitoring the capturing of data by the Data Capturer; Coordinating the appropriate notifications; Coordinating the MIG and CDM projects, payment certificates and invoices, incoming and outgoing documents, technical reports , tender documents; Provide administrative support to the Project Manager as required; Facilitate registration of MIG projects; Filing (hard copy and electronic) of relevant documents; Providing input to progress reports in terms of the appropriate section; Provide required project information for compilation of monthly DoRA financial and quarterly DoRA non-financial reports. DEPARTMENT : INFRASTRUCTURE SERVICES POSITION : EPWP COORDINATORS – PROGRAMME MANAGEMENT UNIT (X2) LEVEL : 05 SALARY SCALE : R497 212.63 – R548 923.32 (EXCLUDING BENEFITS) REQUIREMENTS: University Degree in Social Sciences or Public Administration National Diploma. Minimum 5 years’ experience working within the infrastructure sector, in community development, public administration and local government. SKILLS, KNOWLEDGE AND ATTRIBUTES: Attention to detail; Analytical thinking ability; Dedicated to achieving goals and deadline driven; Detail focused with strong analytical skills; Able to multi task and handle pressure and must be team player with good interpersonal skills. RESPONSIBILITIES: Responsible for Administering EPWP documentation for Infrastructure projects; To ensure necessary documentation relating to effective contract management are in order and properly filed; Notifying relevant Project Managers and the Manager: PMU about projects not complying with EPWP requirements and establishing the facts as to why they are not complying and prepare an action plan; Making follow up with Department of Public Works of the delivery times upon submission of the EPWP reports; Reconciling with service providers on payments made by service providers to EPWP participants; Consolidation and submission of monthly EPWP reports; Manage and ensure that all EPWP data is captured on the EPWP reporting systems by the Data Capturer; Establish effective interventions to maximize implementation of EPWP projects in the Infrastructure unit in the district; Administering of EPWP; Provide administrative support to the Project Manager as required; Facilitate registration of MIG projects; Filing (hard copy and electronic) of relevant documents. DEPARTMENT : INFRASTRUCTURE SERVICES POSITION : PROJECT ADMIN CLERK LEVEL : 08 SALARY SCALE : R318 163.90 – R351 429.79 (EXCLUDING BENEFITS) REQUIREMENTS: Matric and proficiency in MS Office (Word, Excel and Power Point). Certificate in Office Administration/Project Management. 1-2 administrative experience. SKILLS, KNOWLEDGE AND ATTRIBUTES: The incumbent must be analytical, be able to pay attention to detail, be able to work independently as part of a team, be able to work under a highly pressurized and deadline driven environment, must have good communication skills (both verbal and written) and good interpersonal skills. RESPONSIBILITIES : The incumbent will be responsible for the provision of overall administrative support to the PMU; To receive, capture and process payment certificates; Verifying Payment Certificates using a checklist to ensure that all required documents are attached; Capturing of the claim; Submit Claims to finance for processing; Follow-up with Finance on submitted claims; Tracking the circulation of the payment certificates; Recording of claims; Submission of claims to stakeholders for signatures; Follow up with stakeholders and update progress of the claims daily; Verify that the claims are fully completed and signed before submission to Finance; Capture project data including expenditure on projects; Maintains and accesses records of claims; Filling copies of paid Payment Certificates for Projects that are still under Construction; Keep records of proof of payments; Closing and submitting files for completed Projects to Registry; Retrieval of documents when needed; Prepare MIG package for reporting. DEPARTMENT : INFRASTRUCTURE SERVICES POSITION : PROCESS CONTROLLER (X9) LEVEL : 13 SALARY SCALE : R154 087.50 – R171 103.30 (EXCLUDING BENEFITS) REQUIMENTS: Grade 12; N3 (NTCIII) in Water and Wastewater Treatment Practice. Registered as a class III Process Controller with the department of Water affairs. Certificate in line with Water act 36 of 1998. Three (03) years’ experiences in Water and/or Wastewater Treatment Works Operations. SKILLS, KNOWLEDGE AND ATTRIBUTES: Confidentiality, teamwork, conflict resolution skills, good verbal and written skills and time management. RESPONSIBILITIES: The position is responsible for the maintenance of Water and Waste water Treatment and Water Care within the Municipality by amongst others: - Assist Senior Process Controller in ensuring that proper water and waste water treatment processes take place at correct and designed intervals; Assist Senior Process Controller in making sure that all reports are submitted when due; Supervise the workmanship of subordinates and provide on job training where necessary. Interested candidates should forward an application letter indicating the position they are applying for, comprehensive CV, copies of qualifications and ID to the Acting Municipal Manager, Capricorn District Municipality, P O Box 4100, Polokwane, 0700 or hand – deliver applications at 41 Biccard Street, Polokwane at the registry desk. Those submitting applications are reminded to wear masks all the time and maintain social distancing. Faxed and e – mailed applications will not be considered. Enquiries should be directed to Mpho Ramahlo at (015) 294 1123 or Prudence Sieda at (015) 294 1230 Capricorn District Municipality is committed to the achievement and maintenance of diversity and employment equity, especially in terms of race, gender, and disability. Applicants from designated groupings are encouraged to apply. CDM reserves the right to make appointments. If you do not hear from us 3 months after the closing date, kindly accept that your application was unsuccessful. CLOSING DATE: 27 May 2022
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