AGRÉMENT SOUTH AFRICA VACANCIES

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AGRÉMENT SOUTH AFRICA
 

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EXECUTIVE MANAGER CORPORATE SERVICES (5-YEAR FIXED TERM CONTRACT) – RE-ADVERTISEMENT
Full Time
Pretoria
Remuneration: R1 244 434.01 per annum (All-inclusive Cost to Company)
Reference number: ASA00072/2022
 
Purpose:
To design strategic business plans and implement an integrated and holistic Human Resources, Marketing & Communications, ICT and Facilities Management support within Agrément South Africa Business Units.
 
Duties and Responsibilities Include (but are not limited to):
Corporate Services Strategy, Policies and Business Processes
Develop and oversee the implementation of HR, Communications & marketing, ICT and Facilities Management strategies, policies, and business processes for ASA by:

• Commissioning research on latest trends.
• Ensuring that all HR, Communications & Marketing, ICT and Facilities Management strategies, policies, and business processes contribute to ASA’s strategic goals and are updated timeously.
• Developing and guiding business units on the interpretation and effective implementation of HR strategies, policies and procedures.
• Determining and developing strategic intervention mechanisms to mitigate problems/challenges, related to efficient, effective implementation of uniform procedures and policies.
• Regularly reviewing HR, Communications and Marketing, ICT and Facilities Management policies and procedures in accordance with relevant legislation.
• Update risk management and registers of the department timeously

 
Facilities Management
Manage ASA facilities in relation to security, maintenance, and services of work facilities by:

• Investigating availability and sustainability of options for alternative premises.
• Calculating and comparing costs for required goods and services to achieve value.
• Planning workspace for future development in line with strategic business objectives.
• Ensuring provision of essential central facilities such as reception, security, maintenance, mail, records and document management, archiving, cleaning, catering, waste disposal and recycling.
• Ensuring that buildings used meet health and safety requirements and facilities comply with legislation. • Planning best allocation and utilization of space and resources for new buildings or re-organization of current premises.
• Developing a business continuity plan for ASA
• Position ASA for sustainable future of work

 
ICT Services Management
Manage and coordinate all ICT related activities and resources by:

• Identifying and acquiring the organization’s ICT needs.
• Ensuring effective Website and Database administration.
• Managing the implementation and maintenance of ICT network infrastructure.
• Coordinating and managing all Information services related projects in support of the organization’s strategic objectives.
• Overseeing the provision of effective ICT client support services. • Developing, managing, and implementing an ICT Disaster Recovery Plan.
• Ensuring the implementation and maintenance of an effective ICT security policy.
• Overseeing the implementation and maintenance of an ICT security control process.
• Improving knowledge management and data protection;
• Ensure ASA operate on a paperless environment;
• Cloud computing as a long-term strategy; and
• Ensuring compliance with National Archives standards.

 
Recruitment and Selection
Manage and implement recruitment and selection processes by:

• Undertaking workforce planning to align business needs and priorities of ASA with that of the workforce to achieve organizational objectives.
• Identifying and fostering management potential to enable succession planning.
• Developing and evaluating the criteria for successful selection of candidates.
• Determining fairness in personnel decisions;
• Demonstrating the value of selection; and
• Integrating selection with other business processes and systems.

 
Organizational Development
Develop Organizational Development intervention to develop sound employee wellness and relations, and create a culture of good performance by:

• Designing, implementing and reviewing organizational structures in line with the organizational life cycle and in collaboration with business units.
• Conducting market research as well as annual surveys into current and new remuneration practices.
• Providing expert advice and support to the Human Resources and Remuneration Committee.
• Commissioning organizational perception surveys and review results for interventions after discussion with the Executive Team.
• Identifying opportunities for performance improvement through reviews to understand barriers and possible solutions.
• Evaluating exit interview feedback and submit report to Exco with recommendations to develop a retention strategy.
• Benchmarking HR service delivery against best practices; and • Identifying and addressing gaps and opportunities for improvement.

 
Performance Management
Oversee Performance Management in ASA by:

• Ensuring compliance with the performance management policy.
• Ensuring all employees have signed performance agreements.
• Ensuring that management conduct employee appraisals.
• Overseeing the performance management process in ASA; and
• Ensuring that employee training and development needs are identified.

 
Annual Skills Development Plan
Manage and oversee the development and review of annual skills development plans by:

• Managing the development, coordination, and implementation of skills audit processes
• Managing the implementation of the Workplace Skills Plan.
• Managing the collection analysis and consolidation of data for compilation of a monthly, quarterly, and annual training report.
• Aligning education, training and development with skills requirements.
• Developing and maintaining a secure and comprehensive skills development database system.
• Ensure quality assurance of all Human Resources Development interventions

 
Labour Relations
Manage the development and implementation of Labour Relations processes for ASA by:

• Creating, fostering and managing an environment of positive employee relations which drives engagement and inclusion.
• Anticipating and advising the Executive Team on the impact that strategic or operational decisions will have on employee and laborrelations.
• Ensuring regular communication with staff and management to ensure the smooth running of operations.
• Obtaining mutual agreement on the resolution of issues, meetings required and the delivery of inter-dependent outputs and results.
• Documenting the interaction with the relevant role players for future reference purposes; and • Ensuring compliance with relevant Labour legislation.

 
Stakeholder Relationship Management
Oversee Stakeholder Relationship Management by:

• Measuring and ensuring service driven outcomes and evaluate and report on results to the Department of Public Works and Infrastructure.
• Interacting with organized stakeholder forums to drive a coordinated approach to the development of a positive stakeholder experience.
• Developing partnerships and share knowledge with relevant stakeholders.
• Overseeing strategic interventions that will contribute to ASA’s overall media profile and reputation.
• Monitoring trends and benchmarking best practices both nationally and internationally; and
• Networking on various platforms with industry thought leaders to share and discuss best practices.

 
Qualifications and Experience:

• B Degree in HRM/HRD or Industrial Relations or Public Administration
• Registration with relevant Professional Body
• 8 years’ experience managing

 
Corporate Services Skills and competencies:

• Understanding of the public sector environment and transformation challenges
• Knowledge of BCEA, SDA, EEA, LRA, PFMA and Public Sector Regulations
• Knowledge of Government Budget Systems and Procedures
• HRM Strategies and Implementation thereof
• Leadership and Strategic Management
• Change Management
• Interpersonal Skills Presentation and Facilitations Skills
• Report Writing
• Conflict management
• Sound Analytical and Problem-solving skills
• Policy formulation
• Negotiation
• Influencing
• Coaching and mentoring
• Project Management

 
 
Application process
The candidate will be subjected to integrity checks before appointment is made. Interested parties should forward their CV’s with your name ,surname, position title and reference number on the subject line (e.g. Antoinette Gerber: Position interested in: Reference no: ASA00072/2022) to email address [email protected] by no later than 24 October 2022.
 
Agrément South Africa is committed towards increasing the representation of marginalized groups in line with its Employment Equity Policy.
 
Please note that correspondence will be limited to shortlisted candidates only.
 
Applications must be sent to [email protected].
 
Agrément South Africa reserves the right not to make any appointment.

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PROCUREMENT OFFICER
Full Time
Pretoria
Remuneration : R 450 750.36 per annum (All-inclusive Cost to Company)
Reference number : ASA00073/2022
 
Purpose:
To render and maintain an effective and efficient procurement function that will ensure value for money when acquiring assets, goods, and services.
 
Duties and Responsibilities Include (but are not limited to):
Provide Procurement services to Agrément by:

• Co-ordinates the implementation of functional procedures, systems and controls associated with the key performance areas and result indicators of the functionality;
• Communicating with the immediate superior on specific aspects of Supply Chain Management policy and processes, clarifying understanding and implementation approach, outcomes and performance measures;
• Aligning information systems, applications, work policies and processes and role boundaries to support functional outcomes related to requisitioning, procurement, utilisation, etc.;
• Providing guidance to personnel on the interpretation of policies and procedures, application and communication sequences associated with the Supply Chain Management cycle;
• Categorizing applications received from Service Providers/Vendors, referring to regulatory mechanisms and procedural guidelines to differentiate and/or allocate applications.
• Applying appropriate policies and processes and bid systems to solicit responses in the form of quotations/bids from suppliers/vendors or service providers;
• Attending to the verification and pre-qualification of persons/companies participating in the bidding process;
• Controlling administrative sequences and mechanisms related to bid documentation, opening, registering, recording and evaluation of bids;
• Arranging and attending specifications and site meetings to communicate and/or inform prospective bidders on requirements and specific terms and conditions;
• Forwarding outcomes to Committees (Evaluation or Adjudication) for assessment, providing input into the purchasing of commodity or observing conformance with laid down procedures;
• Administering concluded contracts, interacting with Departments to establish conformance with specifications, terms and conditions and related legal aspects and informing the immediate superior of non – compliance or conflicting issues requiring remedial action;
• Applying administrative control procedures with respect to the identification, verification and referral of items for disposal to committees, seeking approval and arranging agreed to mechanisms (sale/ auction); • Participating in meetings and providing information on specific Supply chain policies and procedures;
• Attending trade shows, product demonstrations to keep abreast of technological changes and improvements to specifications to help improve efficiencies and save costs;
• Meeting and/ or interacting telephonically with Sales personnel to seek information on pricing, product availability or introduction of new product ranges;
• Conducting supplier audits and evaluations to ascertain applicability and adherence to standards and regulations;
• Perform electronic and manual filing of documents to ensure proper maintenance of records including retrieval of documents when required;
• Perform information searches on the Internet, relevant books, journals and magazines in order to assist the department to execute its function;
• Organize meetings and events (book meetings, arrange refreshments, distribute agendas and minutes etc.) for supply chain management and other meetings as might be required;
• Draft agendas and take minutes during meetings (Supply Chain Management related and other meetings as might be required);
• Acquire, maintain and apply sufficient knowledge and skills to effectively utilize various software programs and systems relevant to the office environment (e.g. MS Office Suite); and
• Perform any Ad Hoc Duties and all reasonable tasks given by the Chief Financial Officer.
• Assist with annual audit
• Manage TMA (Travel Management Agent) reporting
• Ensure Financial delegation
• Perform any Procurement Administration as directed by Financial Accountant

 
Qualifications and Experience:

• A 3-Year Degree/Diploma /B Tech in Supply Chain Management or Public Management
• 3-5 Years’ experience in Procurement Skills and competencies:
• Knowledge and understanding of Public Finance Management Act 1 of 1999, SCM Framework, National Treasury Regulations; Preferential Procurement Policy Framework Act 5 of 2000, Generally Recognized Accounting Principles, relevant Acts and regulations as required and Government Supply Chain policies and processes;
• Knowledge of the Government and Financial Systems i.e. GRAP, PPPFA, PFMA, National Treasury Regulations & all applicable legislatives;
• Problem solving and analytical skills;
• SAGE Pastel knowledge and experience will be an advantage; and
• High level of computer literacy (PowerPoint, Excel, Word, etc.)
• Ability to exercise tact and good judgement with highly-sensitive information;
• Good planning and organizing skills;
• Good report writing skills;
• Ability to work accurately and efficiently;
• Ability to establish and maintain good relationships within the workplace;
• Ability to maintain high level of confidentiality and human dignity;
• Ability to function independently and within a team;
• Extremely organized, detail oriented and efficient;
• Ability to manage tight deadlines and punctual heavy workload; and
• Customer/stakeholder relations.

 
 
Application process
The candidate will be subjected to integrity checks before appointment is made. Interested parties should forward their CV’s with your name, surname, position title and reference number on the subject line (e.g. Antoinette Gerber: Position interested in: Reference no: ASA00073/2022) to email address [email protected] by no later than 24 October 2022.
 
Agrément South Africa is committed towards increasing the representation of marginalized groups in line with its Employment Equity Policy.
 
Please note that correspondence will be limited to shortlisted candidates only.
 
Applications must be sent to [email protected]
 
Agrément South Africa reserves the right not to make any appointment.

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