UNIVERSITY OF THE FREE STATE (UFS) PLUMBING APPRENTICE (40 HOURS PER WEEK) (CONTRACT APPOINTMENT: 1 YEAR) JOB ID: 5615 Organizational Unit University of the Free State -> Vice-Rector: Operations -> Facilities Management Contract Type Contract Occupational Level Unskilled Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 31/1/2024 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. Please ensure that all relevant documentation is attached to your application. • A detailed curriculum vitae and cover letter. • Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications). • A copy of your academic record. • A copy of your identity document (ID or passport in the case of foreign nationals). • A copy of your driver’s license (if applicable). Duties and responsibilities: • Assist in installing, maintaining, and repairing plumbing systems across the university campus. • Learn and apply plumbing codes and regulations under the guidance of experienced professionals. • Collaborate with the maintenance team to identify and troubleshoot plumbing issues. • Work closely with senior plumbers to develop hands-on skills in the field. • Participate in training programmes and courses to enhance technical knowledge and proficiency. • Maintain accurate records of work performed and materials used. • Use hand tools and equipment proficiently. • Follow verbal and written instructions. Inherent requirements: • Completed the required coursework at an accredited institution. • Basic knowledge of plumbing tools and equipment. Recommendations: • Experience with plumbing, although not essential. Competencies Required competencies: • Results oriented. - The ability to be reliable, responsible, dependable and to fulfil obligations. - The ability to deal calmly and effectively with high stress situations. • Strategic thinking. - The ability to deal with several activities at a time. - The ability to plan work and to follow plans. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading. - The ability to maintain high levels of personal motivation, energy and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions - The ability to be self-assured and at ease with people in all types of social situations. - The ability to make decisions through consultation, collaboration and working with close supervision. Assumption of duties: As soon as possible. Closing date: 31 January 2024. Salary: The salary is available on request. Enquiries: For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.zaor Recruit@ufs.ac.za. Additionally, kindly contact 051 401 98110/ 9813 /9814/ 9848/ 7659 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. APPLY FOR THIS JOB LECTURER/ RESEARCHER (ACADEMIC LITERACY COORDINATOR) (JOB ID: 5612) Organizational Unit University of the Free State -> Vice-Rector: Academic Contract Type Permanent Occupational Level Junior Management Location QwaQwa Campus - QwaQwa, FS ZA (Primary) Closing Date 4/2/2024 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. Duties and responsibilities: • Teach an Education academic literacy module (including online and/or blended learning • format). • Design appropriate formative and summative assessments within the Academic Literacy Programme / module. • Mark assessments and provide feedback to students. • Design learning and teaching materials for use by facilitators within the Academic Literacy Programme. • Use various communication platforms to communicate with students and facilitators. • Manage the implementation and student support of the M-Reader and iCAN extensive reading programmes for own cohort. • Present academic writing workshops and consultations for students and consultation sessions in the writing centre (online and/or face-to-face) • Coordinate and ensure quality within the Academic Literacy Programme through facilitator evaluation and moderation, as well as student module evaluation. • Conduct research into students’ academic literacy needs • Research and analyse global trends in English for academic purposes as they relate to key strategic imperatives. • Produce 1 (one) research output per year in the form of conference paper and/or article publication. • Create and nurture a culture of inquiry, research, and evidence-based practice within the ALLD. • Coordinate day-to-day administrative activities/operations of two English Academic Literacy • courses. • Provide strategic advice to the ALLD head to help enhance the programme. • Manage class allocations and student groups (on a continuous basis). Co-plan, coordinate and compile facilitator training content, material and guidelines with the Unit Coordinator. • Ensure the development and identifying support needed by facilitators. • Provide teaching and learning training for learning facilitators on a continuous basis. • Curriculum development of two English Academic Literacy courses. • Ensure quality assurance by facilitator evaluation and moderation. • Provide guidance and mentorship to facilitators. • Present workshops and train facilitators. • Evaluate learning facilitation (class visits) and provide facilitators with feedback. • Maintain contact with Bloemfontein coordinators and ALLD head. • Design learning and teaching materials for use by facilitators and ensure the quality of those materials. • Facilitate the administration of yearly pre and post-test. • Handle student enquiries. • Attend to facilitator queries. • Communicate with students on Blackboard. • Identify and report timetable issues to ALLD head. • Manage facilitator’s recruitment, selection testing and contract appointments. Inherent Job Requirements: Lecturer • A PhD in English, Applied Linguistics, Education, OR a related discipline on NQF Level 10 (for • a permanent appointment) • OR • A master’s degree in English, Applied Linguistics, Education OR a related discipline on NQF Level 9 (contract appointment: five years during which a PhD on NQF Level 10 MUST be obtained to be converted to a permanent position). • Proven experience in the delivery of poster or oral presentations at conferences or equivalent activities. • Evidence of manuscripts produced that have the potential to be converted or submitted for publication in accredited journals. • A good academic record. • Proven experience in teaching in the field of academic literacy OR English language in the higher education sector. Recommendations: • Proven coordination of teaching and learning activities in Higher Education • A minimum of three years’ experience in the field of academic literacy OR English language in the higher education sector. • Proven experience in curriculum design, materials writing and assessment of student learning. • Experience in consulting in a university writing centre. • Experience in desktop and field research. • Qualification in TEFL, TESOL or related course. • Experience in the use of Learning Management Systems e.g. Blackboard / Moodle / Sakai / Canvas. Competencies Key Competencies Required: • Results oriented: - The ability to cope with a frequently changing environment and to adapt to evolving situations. - The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task. • Strategic thinking: - The ability to deal with several activities at a time. - The ability to be creative and open-minded when addressing work issues. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading: - The ability to lead, take charge of situations, and offer opinions and directions to others. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions: - The ability to make decisions through consultation, collaboration, and working with close supervision. Required Documents Please ensure that all relevant documentation is attached to your application. • A detailed curriculum vitae and cover letter. • Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications). • Copies of all academic records (applicable where inherently required). • A copy of your identity document (ID or passport in the case of foreign nationals). • Proof of registration with a Professional Body (if applicable). • A copy of your driver’s license (if applicable). • Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants). Assumption of duties: 01 April 2024. Closing date: 04 February 2024. Salary: The salary is available on request. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact me at 051 401 9810 or email at MofoloNG@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9848/ 9813/ 9814/ 2979/ 7659 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Additional Information Job ID 5612_Lecturer_Researcher_Centre for Teaching and Learning_Qwaqwa Campus APPLY FOR THIS JOB
SENIOR ASSISTANT OFFICER: ASSET ADMINISTRATOR (POST LEVEL 12): CENTRE FOR TEACHING AND LEARNING (JOB ID 5586) Organizational Unit University of the Free State -> Vice-Rector: Academic -> Centre for Teaching and Learning Contract Type Permanent Occupational Level Semi-Skilled Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 31/1/2024 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. Duties and responsibilities: • Follow up on changes and variances with respective departments/focus areas/personnel/campuses. • Work closely with ICT and procurement department on asset purchases. • Address employee queries and report all incidences on Manage Engine and relevant UFS systems. • Tag assets. • Capture the ownership of assets, in regard to acquisitions and donations, on the asset register on PeopleSoft. • Document and maintain complete and accurate supporting information for all financial transactions. • Maintain all relevant files and records. • Ensure compliance with internal finance and ICT policies and procedures. Inherent Job Requirements: • Grade 12 or National Vocational Certificate on NQF level 4. • A minimum of one (1) year working experience relating to the duties and responsibilities. Recommendations: • A minimum of one (1) year experience in management of assets and administration in a higher education environment. • Two years’ experience in UFS systems and office administration. • Two years experience in a higher education environment. • Two years relevant experience in the management of assets assigned to students and student employees. • A minimum of two (2) years’ experience in the use of PeopleSoft and relevant UFS systems. Competencies Key Competencies Required: • Results-oriented: - The ability to cope with a frequently changing environment and to adapt to evolving situations. - The ability to be reliable, responsible, dependable, and to fulfil obligations. • Strategic thinking: - The ability to deal with several activities at a time. - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading: - The ability to maintain high levels of personal motivation, energy and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions: - The ability to interact with others and establish personal connections with people. - The ability to make decisions through consultation, collaboration and working with close supervision. Required Documents Please ensure that all relevant documentation is attached to your application. • A detailed curriculum vitae and cover letter. • Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications). • A copy of your identity document (ID or passport in the case of foreign nationals). • Proof of registration with a Professional Body (if applicable). • A copy of your driver’s license (if applicable). • Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants). Assumption of duties: 1 March 2024. Closing date: 31 January 2024. Salary: The annual remuneration package, including benefits is R 354,408.50– R 444,721.26 per annum, depending on the budget available for the position, relevant work experience and qualifications. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact 051 401 9813 or email PhokaR@ufs.ac.za. Additionally, kindly contact 051 401 9814/ 297 / 9810/ 9848/ 7659 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. APPLY FOR THIS JOB NURSING ASSISTANT/ AUXILIARY NURSE (POST LEVEL 12) (2 POSITIONS) (CONTRACT APPOINTMENT: 1 YEAR WITH THE POSSIBILITY OF EXTENSION) (JOB ID: 5599) Organizational Unit University of the Free State -> Faculty of Health Sciences -> School of Clinical Medicine -> Department Oncology Contract Type Contract Occupational Level Semi-Skilled Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 26/1/2024 Description This post was previously advertised as Job ID: 5509. All applications received in response to the previous advertisement, will automatically be considered again. Previous applicants therefore do not need to reapply. KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll. Applications submitted through any other platform will not be considered. Duties and responsibilities: • Assist patients with activities of daily living (physical care): o Maintain hygiene of patient. o Provide nutrition. o Assist with mobility. o Assist with elimination processes. • Provide elementary clinical nursing care: o Measure, interpret and record vital signs. o Operate all relevant apparatus and equipment. o Assist professional nurses with clinical procedures (i.e., administering of oral medication); o Preparation of patients for diagnostic and surgical procedures. • Effective utilisation of recourses: o Keep borrowing book. o Report losses/damages immediately. o Care and maintain equipment in good working order by monitoring daily/monthly/quarterly. • Terminal care of patients and last offices: o Maintain dignity and respect of the terminally ill and the dead. o Support bereaved families. o Support co-workers. • Maintain professional growth/ethical standards and self-development: o To maintain the code of conduct as required in the Public Service and by the Professional Body. o Seek learning opportunities, i.e., in-service training, courses. Inherent Job requirements: • Grade 12 or equivalent qualification on NQF Level 4 plus one-year Nursing Assistant Certificate that allows registration with the South African Nursing Council. • Current registration with the South African Nursing Council (SANC) as a Nursing Assistant. • Willingness to enrol for course on Introduction into Palliative care. Recommendations: • Experience in the management of patients in the palliative care setting or oncology patients. Competencies Key Competencies required: • Results oriented: - The ability to cope with a frequently changing environment and to adapt to evolving situations. - The ability to be reliable, responsible, dependable and to fulfil obligations. • Strategic thinking: - The ability to plan work and to follow plans. - The ability to carefully analyse information and use logic to address issues and problems at work. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Good communication and facilitation skills. • Leading: - The ability to lead, take charge of situations, and offer opinions and directions to others. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions: - The ability to be self-assured and at ease with people in all types of social situations. - The ability to be sensitive and understanding to the needs and feelings of others. Required Documents Please ensure that all relevant documentation is attached to your application. • A detailed curriculum vitae and cover letter. • Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications). • A copy of your identity document (ID or passport in the case of foreign nationals). • Proof of registration with a Professional Body (if applicable). • A copy of your driver’s license (if applicable). • Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants). Assumption of duties: As soon as possible. Closing date: 26 January 2024. Salary: A fixed annual salary of R160 008.00 will be paid. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact 051 401 9810 or email MofoloNG@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9848/ 9813/ 9814/ 2979 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Additional Information APPLY FOR THIS JOB
SENIOR FINANCE OFFICER - STUDENT AFFAIRS (POST LEVEL 9) (JOB ID: 5600) Organizational Unit University of the Free State -> Student Affairs Contract Type Permanent Occupational Level Junior Management Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 5/2/2024 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. Duties and responsibilities: • Provide statements/balances of entities as required by the Executive Director of Student Affairs. • Do financial analysis for management decisions within Student Affairs. • Check all finance-related documents before approval of the Executive Director of Student Affairs. • Oversee budgets of Student Affairs inclusive of 9 departments. • Manage all Finance and financial documentation of Student Affairs. Oversee all expenditures of the divisions of Student Affairs. • Develop an annual budget for Student Affairs in consultation with the Executive Director of Student Affairs. • Provide support regarding the development of the annual budget for divisions of Student Affairs. • Financial accounting, i.e. controls, reconciliation and correcting of errors (Regarding invoices, journals, requisitions). • Monitor and regulate expenditure against budgetary constraints; complete reconciliations for all relevant funds, working closely with the Executive Director of Student Affairs. • Compile financial reports for Student Affairs. • Manage and resolve all financial queries that might arise from both creditors and debtors. • Ensure that financial transactions are transacted in compliance with UFS financial policies and procedures. • Responsible for checking that advances have been cleared and submitted timeously. • Assist staff to understand and better manage their finances. • Responsible for the monitoring of all expenditure entities to ensure it complies with UFS policies. • Support HOD with departmental budgets to submit to the Budget Register. i.e. Equipment (capital and non-capital), IT (capital and non-capital), and projects as appropriate. • Handle petty cash. • Arrange the release of invoices. • Handle financial administrative and financial enquiries. • Assist with operations related to Human Resource Management in Student Affairs Process employee Adhoc claims, Advances and Expenses applications. • Order stationery and supplies when required for the office of the Executive Director as and when needed. • Assist with invoicing of clients for adverts or services rendered by divisions of Student Affairs. • Review S&T claims, reimbursements, and advances to staff, and ensure correct fund/cost centres are entered on all forms and sufficient funds are available. • Monitor and regulate expenditure against budgetary constraints; complete reconciliations for all relevant funds, working closely with the Executive Director of Student Affairs. • Design relevant financial report templates. • Handle payments of creditors and all queries. • Ensure the required HR appointment forms are submitted timeously - Appointment of Adhoc appointments via Peoplesoft HR are submitted timeously. Manage a comprehensive HR filing system. • Assist with the administration of HR related matters for the Department. • Assist with operations related to Human Resource Management in Student Affairs. • Implement and monitor the overall risk management process for the department aligned with the institution. • Implement, supervise, and assess the policies and processes that pertain to managing the risks faced by the department. • Provide assurance to the ED regarding the management of risks within the department. • Provide comprehensive and timely reports to the ED on the state of risk management, including recommendations for addressing risk issues that require improvement. • Evaluate the effectiveness of internal controls and mitigation strategies to address risks faced by the • department. • Follow up on the implementation of risk mitigation strategies and report status to the ED. • Report any material changes to the risk profile of departments to the ED. • Ensure the risk register is updated with all changes. • Oversee the development and implementation of (Internal and External) Strategic EDSA Projects. • Establish a communication approach to update stakeholders, including appropriate staff in the organization, on the progress of the project. • Initiate, coordinate, and roll out projects of strategic relevance in Student Affairs: - Annual EDSA Prestige Awards - Student Affairs Week - Kovsie Open Day - Annual DSA Strategic Planning Launch - Any other project initiative from the Executive Director Office • Coordinate and manage collaborative projects between different divisions in Student Affairs. • Manage and administer the EDSA Prestige Awards together with the DSA Strategic Planning. • Monitor the progress of the project and make adjustments by following an approved change management process as necessary to ensure the successful completion of the project. • Monitor project alignment with the approved budget. • Ensure that the project deliverables are on time, within budget and at the required level of quality. • Report on and close the project. • Responsible for other Ad hoc required activities. • Collect and disseminate relevant information. • Coordinate the departments' project activities, deliverables, resources, equipment, and information for effective execution of the project outcomes. • Translate the project purpose and scope into doable actions and set timeframes. • Liaise with stakeholders to identify and define requirements, scope, and objectives. • Assist internal project leaders with scheduling and the management of projects. • Assist with the preparation of budgets for the projects and reporting. • Analyse project risks, opportunities, and mitigations. • Oversee project financial procurement management processes. • Monitor and manage project statuses by handling any project-related issues that may arise. • Act as the point of contact and communicate project status to all stakeholders. • Report to the Executive Director: Student Affairs. • Make awareness and inform students about the EDHE Entrepreneurship. • Compile data of students participating in entrepreneurship activities on campus. • Update students of entrepreneurship activities. • Inform the EDHE about the annual entrepreneurship competition. • Identify qualifying students’ entrepreneurs to enter the EDHE competition. • Support and coordinate students throughout the competition process. • Encourage, follow-up and monitor the existing business of the students. • Travel for work-related workshops, strategic plannings etc, / by invite to work related project Purchasing of equipment and furniture for the DSA. • Support/Cover for the broader EDSA admin team if absent. • Maintain all HR records; Conduct administrative component of all HR processes for ad hoc appointments; management of ad hoc HR payments; third-party access administration. • Proactively engage with the Executive Director and HR to ensure that Ad Hoc employment contracts are valid and, where applicable, timeously renewed. • Manage all administrative processes for the DSA Finance Office. • Participate in the Community of Practice of Experts, related to the broader DSA Strategy and Vision. • Create partnerships with the Department of Higher Education and Training and external organisations related to Student Affairs, namely: o SAASSAP o NASDEV • Serve as a conduit between the Executive Director: Student Affairs and the broader UFS Finance Department Provide Strategic Support to the Executive Director: Student Affairs in terms of DSA Finances. Inherent requirements: • Bachelor’s degree or an Advanced Diploma/B.Tech degree/Postgraduate Certificate on NQF level 7 in Accounting or a 3-year National Diploma on NQF level 6 in Accounting. • A minimum of two (2) years relevant working experience related to the duties and responsibilities. Recommendations: • Knowledge of PeopleSoft. • Knowledge of the Procurement Policy. • Principles of corporate governance (e.g., financial, communication management). • Knowledge of IT systems. • Applicable university regulations, policies, and procedures. • University structures and services (including academic environment). • Principles of corporate governance (e.g., financial, communication management) Knowledge of the Procurement Policy. • Knowledge of Budgeting. • Knowledge of PeopleSoft Financial management skills. • Computer skills (MS Office, Internet, and Intranet). • Experience within the higher education environment. • Knowledge of university systems, policies, and procedures. • Member of a or registration at a professional body. Competencies Required competencies: • Results-oriented. - The ability to cope with a frequently changing environment and to adapt to evolving situations. - The ability to be reliable, responsible, dependable, and to fulfil obligations. • Strategic thinking. - The ability to deal with several activities at a time. - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading. - The ability to lead, take charge of situations and offer opinions and directions to others. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions - The ability to interact with others and establish personal connections with people. - The ability to make decisions through consultation, collaboration and working with close supervision. Please ensure that all relevant documentation is attached to your application. • A detailed curriculum vitae and cover letter. • Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications). • A copy of your identity document (ID or passport in the case of foreign nationals). • Proof of registration with a Professional Body (if applicable). • A copy of your driver’s license (if applicable). • Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants). Assumption of duties: 1 March 2024 or as soon as possible thereafter. Closing date: 5 February 2024. Salary: The salary is available on request. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact me at 051 401 9814 or email at MakolaCM@ufs.ac.zaor Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979/ 9810/ 9813/ 9848/ 7659 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. Additional Information APPLY FOR THIS JOB MANAGER: STUDENT GOVERNANCE -BLOEMFONTEIN CAMPUS (POST LEVEL 8) (JOB ID: 5598) Organizational Unit University of the Free State -> Student Affairs -> Student Governance Contract Type Permanent Occupational Level Junior Management Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 5/2/2024 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. Duties and responsibilities: • Manage and advise the Bloemfontein Student Representative Council. • Manage and advise Student Governance structures. • Manage and oversee the constitutional review process at Campus Level. • Plan and manage annual Student Governance electoral and transitional processes. • Provide training and support to the SRC, Student Parliament and other Student Governance structures. • Ensure effective functioning of Student Governance office. • Manage the Student Governance Office; Student Governance Administrator and three Student Governance Coordinators. • Create partnerships with Chapter 9 institutions, NGOs, NPOs, Voluntary Associations, Professional Bodies, DHET, and other relevant government institutions. • Manage professional institutional memberships with regards to the Division of Student Affairs, Student Governance, and Student Development Organisations. • Manage the development, implementation, and review of induction training processes for Student Governance Structures. • Manage and oversee the strategic plans of the SRC, Student Councils and Student Governance Structures. • Ensure institutional alignment of Student Governance. • Ensure active participation of Student Governance Structures, Student Councils and the SRC in the Institutional Governance. • Ensure strategic alignment of Student Governance programmes with the Student Affairs Strategy. • Initiate policy audits, policy review and policy amendment processes. • Promote good governance practices within Student Governance Structures. • Execute a policy development function for the office of the Dean of Student Affairs. • Monitor, review, and evaluate Student Governance and the Division of Student Affairs policies. • Oversee the development and implementation of internal and external strategic SRC Projects. • Initiate, coordinate and roll out projects of strategic relevance in the Division Student Affairs. • Coordinate & manage collaboration projects between different departments of the Division of Student Affairs. • Manage and administer the Division of Student Affairs Arts and Culture bursary award process and in turn collaborate with Financial Aid to ensure the awarding thereof. Inherent requirements: • A Bachelor’s degree or a BTech degree on NQF level 7. • A minimum of three (3) years’ relevant working experience relating to the duties and responsibilities. Recommendations: • Background in Higher Education and Student Governance Structures. • A valid driver’s license. • A legal/policy development background. • Proven history of policy development within Student Affairs. • Honours degree/Postgraduate Diploma on NQF level 8. • Experience within the higher education environment. • Knowledge of university systems, policies, procedures. • Member of a or registration at a professional body. Competencies Required competencies: • Results oriented. - The ability to cope with a frequently changing environment and to adapt to evolving situations. - The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task. • Strategic thinking. - The ability to be creative and open-minded when addressing work issues. - The ability to carefully analyse information and use logic to address issues and problems at work. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading. - The ability to lead, take charge of situations, and offer opinions and directions to others. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions - The ability to interact with others and establish personal connections with people. Please ensure that all relevant documentation is attached to your application. • A detailed curriculum vitae and cover letter. • Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications). • A copy of your identity document (ID or passport in the case of foreign nationals). • Proof of registration with a Professional Body (if applicable). • A copy of your driver’s license (if applicable). • Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants). Assumption of duties: 1 March 2024, or soonest thereafter. Closing date: 5 February 2024. Salary: The salary is available on request. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact me at 051 401 9814 or email at MakolaCM@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979/ 9810/ 9813/ 9848/ 7659 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. Additional Information APPLY FOR THIS JOB CHIEF OFFICER: INFORMATION/RESEARCH LIBRARIAN (POST LEVEL 8) (JOB ID: 5580) Organizational Unit University of the Free State -> Vice-Rector: Research and Internationalisation -> Library and Information Services Contract Type Permanent Occupational Level Junior Management Location QwaQwa Campus - QwaQwa, FS ZA (Primary) Closing Date 5/2/2024 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. Duties and responsibilities: Strategy & Planning • Research information services. • Deliver enhanced and focused Library research support to postgraduate students and researchers (in-depth knowledge of research topics, information searches, information and reference services, selective dissemination of information). • Contribute to quality research through embedded Librarianship and support throughout the research cycle by: - Preparing for research studies (Background reading/looking for ideas/determining if previous studies have already been done on the topic). - Gathering information (Literature review, search strategies). - Creating research output (Referencing styles, reference management tools). - Sharing research output (Publication in accredited journals, steering clear of predatory journals). - Measuring research output (Journal impact factors, collaboration opportunities, bibliometrics, altmetrics). • Bridge the communication gap between service beneficiaries and the library (LibGuides, liaison role, attend Faculty/departmental meetings, social media, KovsieFM, etc.). • Conduct quality assurance and assessment on teaching and learning services delivered. Training • Deliver structured library orientation for all postgraduate students and researchers. • Develop and offer general content and assessment for the multi-literacy online course (Information, digital and research literacy skills). • Develop and offer customised content and assessment for specific and focused credit-bearing training interventions, such as research methodology, in collaboration with academics. • Equip graduates with attributes for academic success and life-long learning: research literacy. • Contribute to staging the annual Library Research Week. Strategic relations • Develop effective strategic relations and stakeholder management internally and externally. • Increase the visibility of the UFS LIS in academic programmes of the various Faculties (Develop researcher-librarian collaborations, etc.). • Conduct general and focused roadshows to internal stakeholders. • Conduct customer satisfaction and information needs surveys to determine users’ perception of the LIS. • Participate in campus-wide events (career fairs, open days, public/inaugural/memorial lectures, etc.). • Market Library services and resources to support academic excellence (Library open days, e-resources, etc.). Collection development and management • Build a comprehensive collection that meets the needs of the various Faculties. • Assess the current collection and confirm its status to ensure relevancy, currency and usage, serve in Accreditation Boards, etc. • Manage the selection of balanced information resources to meet the teaching and learning information needs of users (Avoid unnecessary duplication). • Keep track of the UFS LIS information resources budget and report on under- and/or over-expenditure. • Conduct stocktaking of internal stakeholders' collections annually. • Create awareness and train stakeholders on the available information resources to improve usage. Conduct shelf readings of allocated shelves daily. Inherent Job Requirements: • Bachelor’s degree on NQF level 7 in Library and Information Science or equivalent • Or any degree plus a postgraduate diploma on NQF level 8 in Library and Information Science. • A minimum of three (3) years of relevant working experience related to the duties and responsibilities. • 2023 LIASA Membership Certificate. Recommendations: • Honours degree /Postgraduate Diploma on NQF level 8. • Experience within the higher education environment. • Knowledge of university systems, policies, and procedures. • Member of a or registration at a professional body. • Extensive knowledge of research data metrics. • Knowledge of the NRF ratings. • Training and facilitation skills. Competencies Key Competencies Required: • Results-oriented: - The ability to cope with a frequently changing environment and to adapt to evolving situations. - The ability to be reliable, responsible, dependable, and to fulfil obligations. • Strategic thinking: - The ability to be creative and open-minded when addressing work issues. - The ability to deal with several activities at a time. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. • Leading: - The ability to maintain high levels of personal motivation, energy and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions: - The ability to make decisions through consultation, collaboration, and working with close supervision. - The ability to interact with others and establish personal connections with people. Required Documents Please ensure that all relevant documentation is attached to your application. • A detailed curriculum vitae and cover letter. • Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications). • A copy of your identity document (ID or passport in the case of foreign nationals). • Proof of registration with a Professional Body (if applicable). • A copy of your driver’s license (if applicable). • Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants). Assumption of duties: As soon as possible. Closing date: 05 February 2024. Salary: The salary is available on request. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact me at 051 401 9810 or email at MofoloNG@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979/ 9813/ 9814/ 9848/ 7659 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups, including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA), and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Additional Information APPLY FOR THIS JOB
OFFICER: TRANSITION ACADEMIC ADVISOR (POST LEVEL 11) (2 POSITIONS) (CONTRACT APPOINTMENT: 2 YEARS) (JOB ID: 5611) Organizational Unit University of the Free State -> Vice-Rector: Academic -> Centre for Teaching and Learning -> Advising, Access and Success Contract Type Contract Occupational Level Semi-Skilled Location QwaQwa Campus - QwaQwa, FS ZA (Primary) Closing Date: 5/2/2024 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. Duties and responsibilities: • Provide academic advising support to registered students in the Extended Curriculum Programme (ECP). • Develop and deliver contextualised, just-in-time academic advising services for students in collaboration with the CTL and faculty. • Maintain relationships and communication with Extended Curriculum Programme students in the designated campus and faculty. • Maintain student communication (i.e., email, telephone and/or appropriate communication channels). • Connect students to student support stakeholders (on-campus professional staff - academic and support). • Provide ongoing developmental support and improvement of academic advising interventions for ECP students in the designated faculty as informed by the academic advising cycle. • Collaborate with Teaching and Learning Coordinator and Central Academic Advisor in executing teaching and learning support for (Extended Curriculum Programme) ECP students. • Present group advising sessions aligned to the AA cycle where necessary. • Maintain relationships and communication with the relevant academic advising network stakeholders. • Manage and coordinate administrative duties related to the role. • Organise logistical arrangements concerning related student support interventions. • Track and monitor ECP students’ academic performance. • Develop in close collaboration with the Senior Academic Advisor and team academic advising evaluation/assessment documents. • Provide data-driven and timely feedback on trends, impact, and quality of student development initiatives for ECP students. • Collaborate with relevant stakeholders in the customization and expansion of student support using a range of data sources. • Collect evidence (qualitative and quantitative) on academic advising interventions. • Provide ongoing monitoring and evaluation of assigned interventions. • Collaborate with researchers in the field. • Contribute to research output in Academic Advising (institutional and national) through conference participation and/or publication. • Contribute to the collection and analysis of qualitative and quantitative data collected from the Academic Advising initiative. • Participate in research and academic advising practice-related training and development opportunities (e.g. Centre for Graduate Support, Learning and Teaching seminars/webinars). • Attend professional development sessions as aligned to the Individual Development Plan (IDP). Inherent Job Requirements: • A relevant Bachelor’s degree in Administration on NQF level 7. • A minimum of two (2) years relevant working experience related to the duties and responsibilities. Recommendations: • Honours Degree (preferably in Psychology/Industrial Psychology/Project Management • Good organisational skills and the ability to manage events/processes effectively and independently. • Proven administration and computer skills, including but not limited to MS Word, Excel and PowerPoint. • Ability to work effectively with others and have good interpersonal skills. • Ability to work well under pressure. • Excellent communication skills (written and verbal). Competencies Key Competencies Required: • Results-oriented: - The ability to deal calmly and effectively with high-stress situations. - The ability to be reliable, responsible, dependable, and to fulfil obligations. • Strategic thinking: - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. - The ability to carefully analyse information and use logic to address issues and problems at work. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading: - The ability to maintain high levels of personal motivation, energy and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions: - The ability to be self-assured and at ease with people in all types of social situations. - The ability to interact with others and establish personal connections with people. Required Documents Please ensure that all relevant documentation is attached to your application. • A detailed curriculum vitae and cover letter. • Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications). • A copy of your identity document (ID or passport in the case of foreign nationals). • Proof of registration with a Professional Body (if applicable). • A copy of your driver’s license (if applicable). • Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants). Assumption of duties: 01 April 2024 or as soon as possible. Closing date: 05 February 2024. Salary: The annual remuneration package, including benefits, is R408 148.51 – R513 407.84 per annum, depending on the budget available for the position, relevant work experience and qualifications. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact 051 401 9810 or email MofoloNG@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9813/ 9810/ 9814 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups, including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Additional Information APPLY FOR THIS JOB
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