SOCIAL HOUSING REGULATORY AUTHORITY (SHRA) The Social Housing Regulatory Authority (the “SHRA") was established in August 2010 by the Minister of Human Settlements in terms of the Social Housing Act, No. 16 of 2008. The SHRA is classified as a public entity in terms of Schedule 3A of the Public Finance COMPANY SECRETARY – D LEVEL (REF: COSEC2003) Reporting to: Chief Executive Officer (CEO) (Administrative) and Council (Functional) Parktown, Gauteng Salary: Negotiable Purpose: The main purpose of the Company Secretary is to fulfil the Company Secretary duties and responsibilities of ensuring the Council and its subcommittees meet all legislated and corporate governance requirements and maintains its relevant legislative and regulatory knowledge levels.
• Communicate the APP and business plans with all relevant employees and stakeholders through formal and informal discussions and presentations by the agreed deadline
• Manage that SHRA policies and procedures are updated annually in line with the policy deadlines by scheduling the policy review deadlines, coordinating that policies are reviewed and updated versions are presented, identifying opportunities for improvement, coordinating that policies are updated and approved by Council annually • Manage that the Corporate Governance policies are reviewed and updated annually by reviewing, updating and submitting for approval by Council within the policy review deadline annually • Manage that corporate governance and Council risks are managed by identifying risks, placing them on the risk register, developing and implementing mitigation strategies and managing that risks are monitored on an ongoing basis and reported on quarterly • Resolve challenges hindering or threatening the successful achievement of the corporate governance objectives through identifying the challenges, diagnosing the issues, addressing the issues and resolving daily and monthly.
Key Performance Areas: Corporate Governance Activities: • Facilitate the conclusion of the shareholder compact by engaging with the shareholder, drafting a compact, engaging with the shareholder and finalising the compact as required • Research and maintain knowledge and expertise on related company and governance legislation and requirements by tracking legislation changes, participating in relevant forums and engaging with relevant stakeholders monthly • Manage that Council and Sub-Committees are fully updated and educated on relevant legislation and amendments by developing communications, distributing to Council and its Sub-Committees and coordinating training sessions as required and within agreed SLA • Advise and track progress on Council and Sub-Committees structural and governance compliance requirements and decisions by participating in Council discussions and relevant fora, tracking actions listed on minutes and providing feedback as required • Develop, review and maintain corporate governance policies and procedures (including but not limited to the Council Charter, Limits of Authority and relevant Terms of Reference of the Council and Sub Committee’s) at required standard and within deadline • Manage that all Council and its Sub-Committees decisions and actions are compliantly made and recorded by implementing relevant support structures and managing that appropriate quality and standards of support are provided as required • Facilitate effective relationships and communication between the Council, Executive Management, Parliament and the Department by facilitating effective information sharing sessions and coordinating that messages transferred are consistent and accurate as required • Identify and escalate potential corporate governance risks by evaluating corporate governance practice, engaging, participating and researching governance fora and information and escalating as per approved procedure within agreed turnaround time • Report on compliance by reviewing compliance in line with the standards, drafting the reports and submitting for approval, identifying anomalies and implementing corrective action quarterly • Coordinate the Council performance evaluation process by preparing documentation, communicating with Council members, tracking completion, collating reviews, analysing information and drafting a report for discussion annually Key Performance Areas: Council and Sub-Committee Administration and Support Activities: • Draft terms of reference for the Council and Sub-committees by reviewing good practices, drafting documents, tabling for discussion, implementing amendments and finalising as required • Develop, update and conduct Council induction for new Council and Sub-Committee Members by scheduling, conducting and checking for understanding and application as required • Annually develop, update and implement an approved Council and Sub-Committees Administration Framework (with attached templates) to facilitate compliant administration practices, including but not limited to:
• Manage that Council and Sub-Committees decisions and actions are documented, communicated (when applicable) and tracked in the approved method and within the agreed SLA • Manage that all Council and Council Sub-Committee documents are stored and managed according to the required security standards by monitoring filing and general document management monthly • Maintain the contracts, resolutions and master files by creating the files, categorising and storing documents in the files, tracking documents and updating files monthly and as required • Manage that Council and Council Sub-Committee meetings are scheduled, coordinated, travel is arranged and meetings are conducted within compliant and approved timelines • Manage the Council and Sub-Committees budget by tracking and expenditure and addressing non-compliance within defined procedure and timelines Key Performance Areas: Staff Management Activities: • Build capacity within the team through developing skills and competencies, addressing development needs and providing coaching and mentoring support on an ongoing basis and in monthly individual performance discussions • Monitor, evaluate and manage the team performance through implementing the HR policy, implementing performance process and, when required, instituting compliant disciplinary action within the defined standards and on an ongoing basis • Recruit quality team members to support the team and organisation and the achievement of its objectives and strategy through defining the role requirements, identifying critical competencies, testing for these competencies and appointing within the HR and EE policy guidelines as and when required • Build a cohesive, high performing team through motivating, guiding, coaching, mentoring and leading in a fair and consistent manner to deliver on the organisational performance and strategic requirements. REQUIREMENTS Qualifications/Knowledge (including most relevant field of study) • Degree in law or similar NQF 6 (admitted Legal Practitioner required) • Chartered / Company Secretary (CSSA) Relevant computer literacy Experience • 7 years Company Secretary experience preferably in a regulatory environment • 5 years leadership experience 3 years Public Sector experience LEADERSHIP, TECHNICAL AND BEHAVIOURAL COMPETENCIES • Policy and Procedure Development and Implementation • Organisational Awareness and Effectiveness • Implementation • Minute Taking · • Record Keeping and Storage • Scheduling and Coordination • Council Administration • Council Compliance • Governance · Management Information Reporting • Legislative Awareness and Expertise • Customer/Citizen Service and Orientation • Political Intelligence Note: SHRA reserves the right not to make an appointment or withdraw the advertisement. Appointments will be made in line with the Entity’s Employment Equity Plan. Communications will be with short-listed applicants only. To apply for the above position, please forward a relevant CV to recruitment@shra.org.za. Please ensure that you use the reference (Ref: COSEC2003) in the subject line. The closing date for applying is 23 August 2020.
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