EASTERN CAPE DEPARTMENT OF SAFETY AND LIAISON
KEY PERFORMANCE AREA: Obtain Quotation and invite bids and for goods and services to support the various branches within the district / department. Compile comparative schedule for all bids received including due diligence to ensure compliance. Checking of requests against a checklist during processing of bids and quotations. Evaluate all quotations in accordance with applicable legislation. Attend briefing sessions and write the minutes thereof. Keep up to date various bid registers to ensure transparency and proper record keeping. Offer administrative support to Bid Committees. Liaise and coordinate client’s offices on the outstanding requests for goods and services. Ensure valid, accurate and complete information during the processing of quotations. Ensure compliance with supply chain management policies. ADMIN CLERK: FINANCE & SCM Salary Range: R173 703 – R 204 612 per annum (Level 5). (Ref. ESL/2020/11/02) Alfred Nzo District MINIMUM REQUIREMENTS: National Senior Certificate, Computer Literacy, No work experience required. SKILLS COMPETENCIES: Knowledge of financial administration Knowledge of PFMA, Treasury regulations, acquisition procedures and other relevant prescripts. Financial management skills, problem solving and communication skills Verbal and Written. Ability to work under pressure and independently. Computer Literacy. knowledge of Supply Chain Duties, Practices as well as the ability to capture data, operate computer and collecting statistics, Basic knowledge and understanding of the legislative framework governing the Public Service and basic knowledge of work procedures in terms of the working environment. Problem solving skills, Computer skills, Interpersonal relations and Communication skills (verbal written) KEY PERFORMANCE AREA: Render assets management, supply chain, fleet and clerical support: Compile and maintain records (e.g. asset records/database), Check and issue furniture, equipment and accessories to components and individuals, Identify redundant, non-serviceable and absolute equipment for disposal and verify asset register. Render demand acquisition clerical support: Update and maintain a supplier (including contractors) database, Register suppliers on Logis or similar system, Request and receive quotations, Capture specification on the electronic purchasing system, Place orders, Issue and receive bid documents, Provide secretariat or logistical support during the bid consideration and contracts conclusion process and compile draft documents as required. Render logistical support services: Place orders for goods, Receive and verify Goods from suppliers, Capture goods in registers database, receive request for goods from end users, Issue goods to end users, Maintain goods register and update and maintain register of suppliers. CLOSING DATE: 27 NOVEMBER 2020 @16:00 APPLICATIONS RECEIVED AFTER CLOSING DATE WILL NOT BE CONSIDERED. NO FAXED APPLICATIONS WILL BE ACCEPTED. PEOPLE WITH DISABILITY ARE ENCOURAGED TO APPLY. TO OBTAIN MORE INFORMATION ON REQUIREMENTS AND FUNCTIONS: visit: www.ecprov.gov.za or www.dpsa.gov.za Applications can be forwarded through one of the following options: . DEPARTMENT OF SAFETY AND LIAISON Post to: The Department of Safety and Liaison, Private Bag X0057, Bhisho, 5605 Hand Delivery: .ERF 5000 Corner Independence Avenue & Circular Drive Bhisho 5605 Email: Recruitment@safetyec.gov.za Enquiries: Ms N.P. Mhlom at 043 605 6800 Note: Applications must be submitted on a Z83 Form, obtainable from any Public Service department or on the internet at http://www.info.gov.za/documents/forms/employ.pdf which must be signed (an unsigned Z83 form will disqualify an application) and should be accompanied by a recently updated, comprehensive CV as well as certified copies of all qualification(s) [Matric certificate must also be attached] and ID-document and Driver’s license [where applicable]. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). SMS applicants will be subjected to a technical exercise and undergo competency assessments. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. The Department reserves the right not to make appointment(s) to the advertised post(s). Persons with disability are encouraged to apply.
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