UNIVERSITY OF THE FREE STATE (UFS) ALUMNI RELATIONS ENGAGEMENT OFFICER (POST LEVEL 10/11): DEPARTMENT OF INSTITUTIONAL ADVANCEMENT (JOB ID 6009) Organizational Unit University of the Free State -> Rector and Vice- Chancellor -> Institutional Advancement Contract Type Permanent Occupational Level Semi-Skilled Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 29/1/2025 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. Duties and responsibilities: Alumni Relations Engagement, Events and Project management • Coordinate and implement the institutional alumni engagement programme. • Create content for social media posts, alumni information updates, website articles and newsletter(s). • Support residence and faculty alumni communication plans. • Implement the alumni relations communication and engagement strategy. • Promote, build and monitor affinity amongst UFS alumni nationally and internationally. • Promote the benefits of good alumni relations among existing students and alumni. • Contribute to the management and maintenance of the UFS alumni database. • Coordinate general alumni communication and event management. • Coordinate and implement alumni-related project management. Customer Relationship Management, Data and Research • Send out Institutional Advancement mailshots and communication. • Send out communication on behalf of various UFS Faculties, Departments and Convocation. • Update alumni records and interactions on Devman. • Issue invitations for events, extract and compile guest lists from Devman for such events and update attendance/engagement interactions after said events. • Conduct training and engage with the Devman development team for support. • Consolidate costs associated with mailshots/communication for various UFS Faculties, Departments and Convocation. Website, Emails and Social Media platforms • Update Alumni Relations content on the UFS website and Institutional Advancement social media platforms. • Undergo regular website training with ICT to ensure alignment with UFS protocols and updates. • Undergo regular branding training with DCM to ensure alignment with UFS corporate identity and brand narrative. • Undergo regular alumni engagement platform training with the developer to ensure alignment with UFS’s corporate identity and brand narrative. • Represent Institutional Advancement in the UFS POPIA Committee (and various committees aligned with this role) to ensure awareness of and adherence to such protocols as applicable. • Work in close collaboration with ICT, DCM, UFS POPIA committee and relevant service providers to ensure that Institutional Advancement CRM, website and social media platforms are regularly updated and aligned with the prescribed UFS policies and protocols. Inherent Job Requirements: • A Bachelor of Arts or equivalent qualification on NQF Level 7 in Public Relations/Public Administration/ Governance and Transformation/Journalism/Marketing/Communication. • A minimum of two (2) years’ experience in stakeholder engagement, communication, marketing, and/or alumni relations. • A valid driver’s licence. • Willing to travel and work outside of traditional working hours as required. • Submission of a portfolio of evidence to demonstrate experience in stakeholder engagement, events and/or communications project management (kindly attach). Recommendations: • Willingness to obtain a valid passport as soon as possible if not in possession of a valid passport. • Proven stakeholder engagement experience. • Demonstrated event management and/or communications experience. • Multilingualism is an advantage. • Must be willing to travel and work outside of traditional working hours. • Work experience within the Higher Education sector. • Honours or Master’s degree will be an advantage Competencies Key Competencies Required: • Results oriented. - The ability to cope with a frequently changing environment and to adapt to evolving situations. - The ability to be reliable, responsible, dependable and to fulfil obligations. • Strategic thinking. - The ability to deal with several activities at a time. - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading. - The ability to maintain high levels of personal motivation, energy, and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions - The ability to negotiate, sell, influence and to persuade others. - The ability to interact with others and establish personal connections with people. Required Documents Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. • A detailed curriculum vitae and cover letter. • Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications). • A copy of your identity document (ID or passport in the case of foreign nationals). • Proof of registration with a Professional Body (if applicable). • A copy of your driver’s license (if applicable). • Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants). • Portfolio of evidence to demonstrate experience in stakeholder engagement, events and/or communications project management. Assumption of duties: As soon as possible. Closing date: 29 January 2025. Salary: The annual remuneration package, including benefits, is R447 323.31 – R562 750.48 per annum, depending on the budget available for the position, relevant work experience and qualifications. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact me at 051 401 9813 or email at [email protected]. Additionally, kindly contact 051 401 2979 / 9810 / 9814 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. APPLY FOR THIS JOB OFFICER: FUNDING (POST LEVEL 11): CENTRE FOR GRADUATE SUPPORT (JOB ID 6015) Organizational Unit University of the Free State -> Vice-Rector: Research and Internationalisation -> Centre for Graduate Support Contract Type Permanent Occupational Level Semi-Skilled Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 28/1/2025 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. Duties and responsibilities: • Receive UFS tuition fee bursary funding applications. • Screen applications. • Collate applications on a database. • Handle funding enquiries. • Liaise with faculties on the applicant database and outcomes. • Monitor outcome faculty decisions. • Implement funding decisions. • Compile feedback and reports on UFS funding distribution. • Keep records of funding requests, allocations and expenditure. • Present funding allocation workshops. Inherent Job Requirements: • Bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in the field of Financial Management, Accounting, Public Administration or related field. • A minimum of two (2) years’ funding administration experience in the higher education sector. Recommendations: • An Honours degree/Postgraduate Diploma/professional bachelor’s degree on NQF Level 8 in the field of Financial Management, Accounting, Public Administration or related field. Competencies Key Competencies Required: • Results oriented. - The ability to set high standards, establish tough goals, and to work to achieve success. - The ability to be reliable, responsible, dependable and to fulfil obligations. • Strategic thinking. - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. - The ability to plan work and to follow plans. • Business Acumen: - Knowledge of NRF or other online funding platforms. - Proficient in Microsoft Office Packages. - Good numeracy skills. • Leading. - The ability to maintain high levels of personal motivation, energy and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions - The ability to negotiate, sell, influence and to persuade others. - The ability to make decisions through consultation, collaboration and working with close supervision. Required Documents Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. • A detailed curriculum vitae and cover letter. • Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications). • A copy of your identity document (ID or passport in the case of foreign nationals). • Proof of registration with a Professional Body (if applicable). • A copy of your driver’s license (if applicable). • Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants). Assumption of duties: As soon as possible Closing date: 28 January 2025 Salary: The annual remuneration package, including benefits is R 447,323.31 – R 562,750.48 per annum, depending on the budget available for the position, relevant work experience and qualifications. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact 051 401 2979 or email [email protected] or [email protected]. Additionally, kindly contact 051 401 9810 / 9813 / 9814 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. APPLY FOR THIS JOB
INTERN (CONTRACT APPOINTMENT: 12 MONTHS) (3 POSITIONS) (JOB ID: 6017) Organizational Unit University of the Free State -> Faculty of Economic and Management Sciences -> Office of the Dean: Faculty of Economic and Management Sciences Contract Type Contract Occupational Level Temporary Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 24/1/2025 Description This post was previously advertised as Job ID 5993 and 5962. All applications received in response to the previous advertisements will HAVE TO REAPPLY TO BE CONSIDERED. KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. • A detailed curriculum vitae and cover letter. • Copies of qualifications and academic records (please provide the SAQA accreditation in the case of foreign qualifications). • A copy of your identity document (ID or passport in the case of foreign nationals). Duties and responsibilities: • Manage the reception area in the Dean’s office. • Refer students and visitors to the appropriate person/department. • Assist with the administration of students’ applications. • Assist with faculty registration and progression processes. • Assist students with curriculum advice (in collaboration with the Teaching & Learning and Faculty Managers). • Assist students with time-tabling enquiries. • Assist with faculty marketing events and activities. • Capture comments on student records. • Assist with research-related activities. • Manage faculty proxy mailboxes. • Communicate with students, the public and UFS staff members. Inherent requirements: • Bachelor's degree in NQF Level 7 from the Faculty of Economic and Management Sciences. Recommendations: • Postgraduate contact sessions should be after working hours. • Sound academic record (attach a copy). • An Honours degree on NQF Level 8 or master’s degree on NQF Level 9 from the Faculty of Economic and Management Sciences (attach a copy) • Registered for an Honours, Master’s, or PhD qualification in the Faculty of Economic and Management Sciences for 2025 (attach proof of registration). The following criteria apply to the selection of candidates: • The applicant should not currently be participating in an existing learnership/internship programme. • The applicant should not have any previous formal work experience. • The applicant must be willing to sign a learnership/internship agreement with UFS. • The applicant must be available for the period of 1 year to participate in the learnership/internship. Competencies Required competencies: • Results oriented. - The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task. - The ability to deal calmly and effectively with high-stress situations. • Strategic thinking. - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. - The ability to carefully analyse information and use logic to address issues and problems at work. • Business Acumen: - Proficient in using MS Office. • Leading. - The ability to maintain high levels of personal motivation, energy and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions - The ability to be self-assured and at ease with people in all types of social situations. - The ability to interact with others and establish personal connections with people. Assumption of duties: As soon as possible. Closing date: 24 January 2025 Salary: The salary is R9 100.50 per month. Enquiries: For enquiries, please feel free to contact 051 401 9814 or email [email protected]or [email protected]. Additionally, kindly contact 051 401 9810 / 9813 / 9848 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. Additional Information Intern (Contract appointment: 12 months) (3 positions) (Job ID: 6017) APPLY FOR THIS JOB
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