UNIVERSITY OF THE FREE STATE (UFS) DEPUTY VICE-CHANCELLOR: PEOPLE AND OPERATIONS (POST LEVEL 2) (CONTRACT APPOINTMENT: FIVE YEARS, WITH THE POSSIBILITY OF REAPPOINTMENT FOR A FURTHER TERM) (JOB ID 6108) Organizational Unit University of the Free State -> Rector and Vice- Chancellor -> Top Management Contract Type Contract Occupational Level Top Management Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 30/4/2025 Description The Vice-Chancellor (VC) and the four Deputy Vice-Chancellors (DVCs) together constitute the core of the Executive Management of the university. They are appointed with the express confidence of the Council and Senate and share the delegated authority of several functional responsibilities. They provide strategic leadership to the university and are overall responsible for all operational management. The VC and DVCs have line function responsibility for other members of senior management, viz. the Registrar, the Deans, the Senior Directors and Directors. Although each DVC is appointed in the first instance to oversee particular functions, these may change over the course of time at the VC’s discretion. As a member of the executive management, the DVCs support and guide the following portfolios: • Provide academic leadership and planning in the areas of teaching and learning, research and innovation, engaged scholarship and community interaction. • Oversee the effective management of the University’s operations, administration, planning, finances, human resources and facilities. • Optimise the overall quality of the student experience. • Interact with external partners, including government, science councils, local and international universities, national, continental and international networks, alumni, business and local communities, and foundations and donors (fundraising). • Promote equity, diversity and inclusivity through comprehensive transformation. • Manage risk. • Ensure quality assurance. The following portfolios report to the DVC: People and Operations: • Senior Director: Human Resources • Senior Director: Information and Communication Technology Services • Senior Director: University Estates • Senior Director: Protection Services • Senior Director: UFS Enterprise Duties and responsibilities: Generic responsibilities shared by all DVCs: • Promote integrated administration and management that supports the attainment of the vision, mission, strategy and goals of the University. • Oversee policy development and implementation. • Assist the VC to interface between the Council, Senate and senior management to ensure accountability concerning financial and strategic governance as well as the university’s core academic functions. • Foster collegial and participatory internal governance through the committee system. • Line-manage senior staff including Deans, Senior Directors and Directors. • Play a leading role in the recruitment of senior staff in all sectors. • Contribute to National Higher Education policy development and public intellectual life in general. • Support the achievement of equity targets in the student and staff profiles and provide leadership in the transformation of the institutional culture. • Facilitate inter-faculty collaboration and cross-university activities. Post specific responsibilities, in addition to the above generic responsibilities: • Develop strategic and operational plans in respect of his/her portfolios and ensure that it is aligned with the strategic plans of the UFS. • Ensure effective integration and alignment of all subordinate divisions’ strategy to the institutional strategy. • Contribute to effective governance and management of the portfolio through ensuring compliance to UFS policies and procedures and national laws. • Account to the University Council on Audit and Risk, Pension Fund governance and University infrastructure and Human Resources issues of the University through the Vice-Chancellor. • Ensure compliance of the Department of Labour reporting requirements in terms of overseeing annual labour and equity reports compiled by the human resources division. • Lead in the development of proposals for infrastructure funding from the DHET. • Negotiation with Unions on matters relating to salary increases, review of service conditions, resolutions of disputes and insourcing. • Play a critical role in developing new systems, review systems and manage to ensure total support for institutional core business. • Direct the activities associated with security and investment of the University’s staff, assets and funds. • The expansion and maintenance of physical infrastructure (working, learning and living spaces) and campus security services. • Establish and expand UFS Enterprise to address, research, and solve industries' most pressing unresolved challenges through student-led initiatives, supported by academics. Inherent Job Requirements • A Doctorate on NQF Level 10. • Experience in a senior leadership role in an academic institution. • A minimum of eight years of proven high-level leadership success at a senior level, having progressed through the academic/management hierarchy. • A demonstrated track record of managing a complex portfolio or running a unit of reasonable size. • A distinguished academic and research record. • Recognised academic standing as a professor or eligibility for appointment to the rank of professor. • Experience of having overall or significant responsibility for managing an organisation’s administrative and physical operations, to deliver high quality and performance. • A successful record of leadership and teamwork. • Demonstrated experience in strategic thinking and operationalizing such thinking into plans and projects. • An understanding of the higher education arena in South Africa. • Knowledge of the operations and affairs of a university environment. • Expertise in financial management and income generation gained from previous roles in higher education or any other sector. Recommendations • Can operate confidently and sensitively across cultures and other divides. • Experience with overseeing enterprise activities will be beneficial. Competencies Key Competencies Required: • Results-orientation: - The ability to cope with a frequently changing environment and to adapt to evolving situations. - The ability to be reliable, responsible, dependable, and to fulfil obligations. - The ability to be resilient and work effectively under pressure. - The ability to display well-reasoned decision-making. - The ability to hold critical conversations as a means of achieving mutually desired goals. • Strategic thinking: - The ability to develop strategy and operationalise strategy into plans and projects. • Business acumen: - Demonstrates exceptional and effective communication, persuasive and interpersonal skills. - The ability to adhere to rules and strictly follow work regulations. • Leadership: - The ability to mobilise and inspire others towards shared goals. - The ability to maintain high levels of personal motivation, energy and enthusiasm. • Building coalitions: - The ability to negotiate, sell, influence and persuade others. - The ability to interact with others and establish personal connections with people. KINDLY TAKE NOTE: Applications may be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll. Required Documents Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. • A detailed curriculum vitae and cover letter. • Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications). • A copy of your identity document (SA ID or passport for foreign nationals). • Proof of registration with a Professional Body. • A copy of your driver’s license. • Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants). Assumption of duties 01 January 2026. Closing date 30 April 2025. Salary The salary is available on request. Fringe benefits Subject to specific conditions: pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries For enquiries, please contact the Acting Senior Director: Human Resources at 051 401 9383 or email [email protected]. In addition, kindly contact 051 401 9329 or [email protected] for assistance. General The UFS is a designated employer and is committed to the pursuit of excellence, diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its employment equity goals and targets. Preference will be given to candidates from the under-represented designated groups, including candidates with disabilities. Our Employment Equity Plan is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf. The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. Additional Information 6108: Deputy Vice_Chancellor People and Operations APPLY FOR THIS JOB INTERN (CONTRACT APPOINTMENT:1 YEAR) JOB ID: 6056 Organizational Unit University of the Free State -> Vice-Rector: Operations -> Information and Communications Technology Services Contract Type Contract Occupational Level Unskilled Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 16/4/2025 Description This post was previously advertised as Job ID 6024. Previous applicants must reapply. KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. Duties and responsibilities: • Assist with technical development and implementation of databases. • Assist to design and implement procedures for intake of data. • Assist to analyse, review and write applications and programs, based on customer needs and requirements. • Maintain confidentiality of work-related information and materials. • Manage timelines. • Inform the supervisor of risks to projects. • Code testing for sign-off. • Resolve and or escalate issues in a timely fashion. Inherent requirements: • Bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 or higher in Information Technology. • Proven knowledge of the application of at least three of the following Development Languages (please indicate the exposure that you had with these Development Languages, clearly in your CV): o C# programming language o Microsoft SQL 2016 + o .Net Core with MVC o jQuery and JavaScript o Ability to work with a custom .Net Project Template o Bootstrap 4 and 5 o Object Orientated Design and Methodology Recommendations: • Honours degree on NQF Level 8 in Information Technology. The following criteria apply to the selection of candidates: • The applicant should not currently be participating in an existing learnership/internship programme. • The applicant should not have any previous formal work experience. • The applicant must be willing to sign a learnership/internship agreement with UFS. • The applicant must be available for the period of 1 year to participate in the learnership/internship. Competencies Required competencies: • Results oriented. - The ability to cope with a frequently changing environment and to adapt to evolving situations. - The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task. • Strategic thinking. - The ability to deal with several activities at a time. - The ability to carefully analyse information and use logic to address issues and problems at work. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading. - The ability to maintain high levels of personal motivation, energy and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions - The ability to be sensitive and understanding to the needs and feelings of others. - The ability to interact with others and establish personal connections with people. Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED! • A detailed curriculum vitae and cover letter. • Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications). • A copy of your identity document (SA ID or passport for foreign nationals). • Proof of registration with a Professional Body (if required). • A copy of your driver’s license (if required). Assumption of duties: 1 March 2025. Closing date: 16 April 2025. Salary: The salary is R9 100.50 per month. Enquiries: For enquiries, please feel free to contact 051 401 2979 or email [email protected] or [email protected]. Additionally, kindly contact 051 401 9848/ 9810/ 2979/9814 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. APPLY FOR THIS JOB
OFFICER (POST LEVEL 11) (CONTRACT APPOINTMENT: 3 YEARS) (2 POSITIONS): DIRAP (JOB ID 6104) Organizational Unit University of the Free State -> Vice-Rector: Academic -> Directorate for Institutional Research and Academic Planning Contract Type Contract Occupational Level Junior Management Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 17/4/2025 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. Duties and responsibilities: • Contribute to the development of research proposals and research instruments. • Collect and analyse data from a wide variety of sources. • Draft research reports and contribute to valid conclusions and recommendations. • Contribute towards preparing presentations of research outcomes for the department to present to management and other stakeholders. • Participate in the coordination of the development of faculty and support department annual performance plans. • Implement processes, methods, skills, knowledge and experiences to achieve specified project objectives. • Provide support to the monitoring and implementation of new initiatives, which contribute to the implementation of the University’s strategic plan. • Participate in institutional strategic planning and provide input into formulating the University's vision, mission, and deliverables. • Participate in identifying management information needs. • Participate in departmental planning and team meetings. • Contribute towards tracking and reporting progress against set implementation plans and deliverables. • Participate in the dissemination of decision-making tools and processes that are fit for purpose. • Participate in engagements with internal and external stakeholders on research outputs and other DIRAP outputs. Inherent Job Requirements: • Honours degree on NQF Level 8 in broader social sciences (including the Humanities, Law, Education, and Economic and Management Sciences). • A minimum two (2) years of working experience related to the duties and responsibilities. Recommendations: • A minimum of four (4) years work experience in the South African higher education environment. • Knowledge of university systems, policies, procedures. Competencies Key Competencies Required: • Results oriented. - The ability to be reliable, responsible, dependable and to fulfil obligations. - The ability to deal calmly and effectively with high stress situations. • Strategic thinking. - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. - The ability to plan work and to follow plans. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading. - The ability to maintain high levels of personal motivation, energy and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions - The ability to be self-assured and at ease with people in all types of social situations. - The ability to interact with others and establish personal connections with people. Required Documents Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED • A detailed curriculum vitae and cover letter. • Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications). • A copy of your identity document (SA ID or passport for foreign nationals). • Proof of registration with a Professional Body (if required). • A copy of your driver’s license (if required). • Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants). Assumption of duties: 1 May 2025 or as soon as possible. Closing date: 17 April 2025 Salary: The annual remuneration package, including benefits is R447 323.31– R562 750.48 per annum, depending on the budget available for the position, relevant work experience and qualifications. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact 051 401 9813 or email [email protected]. Additionally, kindly contact 051 401 9848 / 2979 / 9814 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful APPLY FOR THIS JOB OFFICER: MOOT COURT COORDINATOR (POST LEVEL 10/11) (CONTRACT APPOINTMENT: 1 YEAR) JOB ID: 6103 Organizational Unit University of the Free State -> Faculty of Law -> UFS Law Clinic Contract Type Contract Occupational Level Semi-Skilled Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date13/4/2025 Description This post was previously advertised as Job ID 5842. Previous applicants must reapply. KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. Duties and responsibilities: • Provide coordination, planning and monitoring of all moot courts organised and participated in by the Faculty of Law and its students. • Contribute to the quality and performance of participants and organising of the internal moot court competition. • Contribute to knowledge creation and dissemination on moot courts, its impact on students and staff. • Responsible for project planning, financial administration and executing moot court participation and organisation in a timeous and professional manner. Inherent requirements: • An LLB Degree on NQF Level 8. • Minimum two (2) years’ relevant working experience related to the duties and responsibilities. • One (1) year relevant experience in facilitation and coordination of moot courts and or participation. Recommendations: • One (1) year of relevant experience in a Law Clinic and higher education environment. • Enrolled for postgraduate studies. • Knowledge and experience of student training and moot courts. • Knowledge of the Rules of the Magistrates Court and the uniform Rules of Court. • Knowledge of Clinical Legal Education. • Experience within the higher education environment. • Knowledge of university systems, policies, procedures. • Member of a or registration at a professional body. Competencies Required competencies: • Results oriented. - The ability to be reliable, responsible, dependable and to fulfil obligations. - The ability to deal calmly and effectively with high stress situations. • Strategic thinking. - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. - The ability to carefully analyse information and use logic to address issues and problems at work. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading. - The ability to lead, take charge of situations, and offer opinions and directions to others. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions - The ability to negotiate, sell, influence and to persuade others. - The ability to be sensitive and understanding to the needs and feelings of others. Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED! • A detailed curriculum vitae and cover letter. • Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications). • Copies of all academic records (if required). • A copy of your identity document (SA ID or passport for foreign nationals). • Proof of registration with a Professional Body (if required). • A copy of your driver’s license (if required). • Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants). Assumption of duties: 1 May 2025 or as soon as possible. Closing date: 13 April 2025 Salary: The annual remuneration package, including benefits is R447 323.31 – R562 750.48 per annum depending on the budget available for the position, relevant work experience and qualifications. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact 051 401 2979 or email [email protected] or [email protected]. Additionally, kindly contact 051 401 9810 / 9813 / 9848 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful APPLY FOR THIS JOB OFFICER: MOOT COURT COORDINATOR (POST LEVEL 10/11) (CONTRACT APPOINTMENT: 1 YEAR) JOB ID: 6103 Organizational Unit University of the Free State -> Faculty of Law -> UFS Law Clinic Contract Type Contract Occupational Level Semi-Skilled Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 13/4/2025 Description This post was previously advertised as Job ID 5842. Previous applicants must reapply. KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. Duties and responsibilities: • Provide coordination, planning and monitoring of all moot courts organised and participated in by the Faculty of Law and its students. • Contribute to the quality and performance of participants and organising of the internal moot court competition. • Contribute to knowledge creation and dissemination on moot courts, its impact on students and staff. • Responsible for project planning, financial administration and executing moot court participation and organisation in a timeous and professional manner. Inherent requirements: • An LLB Degree on NQF Level 8. • Minimum two (2) years’ relevant working experience related to the duties and responsibilities. • One (1) year relevant experience in facilitation and coordination of moot courts and or participation. Recommendations: • One (1) year of relevant experience in a Law Clinic and higher education environment. • Enrolled for postgraduate studies. • Knowledge and experience of student training and moot courts. • Knowledge of the Rules of the Magistrates Court and the uniform Rules of Court. • Knowledge of Clinical Legal Education. • Experience within the higher education environment. • Knowledge of university systems, policies, procedures. • Member of a or registration at a professional body. Competencies Required competencies: • Results oriented. - The ability to be reliable, responsible, dependable and to fulfil obligations. - The ability to deal calmly and effectively with high stress situations. • Strategic thinking. - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. - The ability to carefully analyse information and use logic to address issues and problems at work. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading. - The ability to lead, take charge of situations, and offer opinions and directions to others. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions - The ability to negotiate, sell, influence and to persuade others. - The ability to be sensitive and understanding to the needs and feelings of others. Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED! • A detailed curriculum vitae and cover letter. • Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications). • Copies of all academic records (if required). • A copy of your identity document (SA ID or passport for foreign nationals). • Proof of registration with a Professional Body (if required). • A copy of your driver’s license (if required). • Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants). Assumption of duties: 1 May 2025 or as soon as possible. Closing date: 13 April 2025 Salary: The annual remuneration package, including benefits is R447 323.31 – R562 750.48 per annum depending on the budget available for the position, relevant work experience and qualifications. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact 051 401 2979 or email [email protected] or [email protected]. Additionally, kindly contact 051 401 9810 / 9813 / 9848 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful APPLY FOR THIS JOB
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