UNIVERSITY OF THE FREE STATE (UFS) CHIEF ELECTORAL ADMINISTRATOR (POST LEVEL 9) (AD-HOC CONTRACT APPOINTMENT: UP TO 3 MONTHS - 12 HOURS PER WEEK) (JOB ID: 6166) Organizational Unit University of the Free State -> Student Affairs -> Student Governance Contract Type Contract Occupational Level Temporary Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 9/6/2025 Description NB! Internal advertisement: Permanent UFS staff may apply and must take leave for duties performed in this capacity during normal working hours. KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED! To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation: • A detailed Curriculum Vitae. • Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation). • A copy of your identity document (South African ID or passport for foreign nationals). Duties and responsibilities: • Assume final responsibility for the overall management and operation of the online voting process. • Coordinate verification of student associations and organisations’ data and status in consultation with the Student Governance Office. • Coordinate verification of student data across all UFS campuses in consultation with Student Academic Services (SAS). • Ensure that the elections are conducted in a free, fair, and impartial manner using the appointed external service provider’s online voting system. • Work with the Electoral Logistics Committee (ELC) and the external service provider to ensure seamless execution of the online election. • Supervise the technical and operational aspects of the online voting platform, including voter registration, ballot security, and system accessibility. • Ensure that online election procedures adhere to UFS policies and data protection regulations. o Work with the appointed service provider to conduct system tests, security audits, and training sessions before the elections. o Ensure that the online voting system is fully functional, secure, and free from technical issues on election days. o Coordinate technical support teams to assist with any system-related concerns during the election. o Act as the primary point of contact between the UFS, the ELC, Student Affairs, and the external service provider regarding election matters. o Provide clear communication and instructions to students on how to access and use the online voting system. o Ensure that students receive timely notifications and reminders about key election dates and procedures. o Promote voter participation through digital campaigns, webinars, and outreach programs. o Ensure that the online elections comply with UFS electoral policies, governance regulations, and ICT security protocols. o Establish a secure and transparent vote auditing process to verify election integrity. o Handle electoral disputes, complaints, and appeals in accordance with election policies. o Oversee the vote counting and verification process to ensure accuracy and transparency. o Work with the external service provider to audit election results before official declaration. o Formally declare the election results following verification and validation. o Compile a comprehensive post-election report, detailing the online election process, voter turnout, system performance, and areas for improvement. o Ensure that all election data is securely stored or disposed of according to UFS data protection policies. o Provide recommendations for future online elections based on lessons learned. Inherent requirements: • Bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 or a three-year national diploma on NQF Level 6. • Minimum of two (2) years’ relevant working experience in election management, particularly online voting systems in the Higher Education Sector, or relating to the duties and responsibilities. • Must not be a staff member of the Division of Student Affairs of the University of the Free State. • Experience in election management, online voting systems, IT governance, or digital platforms. • Strong understanding of cybersecurity, digital platforms, and online voting best practices (preferred). Recommendations: • Experience within the higher-education environment. • Knowledge of university systems, policies, procedures. • Member of or registration with a professional body. Competencies Required competencies: • Results Orientated: - The ability to cope with a frequently changing environment and to adapt to evolving situations. - The ability to deal calmly and effectively with high stress situations. • Strategic Thinking: - The ability to plan work and to follow plans. - The ability to carefully analyse information and use logic to address issues and problems at work. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading: - The ability to maintain high levels of personal motivation, energy and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building Coalitions: - The ability to negotiate, sell, influence and to persuade others. - The ability to make decisions through consultation, collaboration and working with close supervision. Assumption of duties: As soon as possible. Closing date: 9 June 2025 Enquiries: For enquiries, please feel free to contact 058 718 5959 or email [email protected] General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. APPLY FOR THIS JOB SENIOR ASSISTANT OFFICER (POST LEVEL 12) JOB ID: 6163 Organizational Unit University of the Free State -> Vice-Rector: Operations -> Finance Contract Type Permanent Occupational Level Semi-Skilled Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 10/6/2025 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED! To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation: • A detailed Curriculum Vitae. • Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation). • A copy of your identity document (South African ID or passport for foreign nationals). • Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only). Duties and responsibilities: • Create Purchase Orders on PeopleSoft Financials for the requisitions received from departments • Close/cancel/amend Purchase Orders • Obtain quotations when requested. Inherent requirements: • Bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in the field of accounting. • Minimum of one (1) year’s experience in Supply Chain Management. Recommendations: • Knowledge of PeopleSoft Financials Competencies Required competencies: • Results Orientated: - The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task. - The ability to be reliable, responsible, dependable and to fulfil obligations. • Strategic Thinking: - The ability to deal with several activities at a time. - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading: - The ability to maintain high levels of personal motivation, energy and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building Coalitions: - The ability to be sensitive and understanding to the needs and feelings of others. - The ability to make decisions through consultation, collaboration and working with close supervision. Assumption of duties: As soon as possible. Closing date: 10 June 2025 Salary: The annual remuneration package, including benefits is R388 426.59 – R487 479.38 per annum, depending on the budget available for the position, relevant work experience and qualifications. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact 051 401 2979 or email [email protected]or [email protected]. Additionally, kindly contact 051 401 9813 /9810 /9848 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. APPLY FOR THIS JOB
OFFICER (POST LEVEL 11) JOB ID: 6164 Organizational Unit University of the Free State -> Vice-Rector: Operations -> Finance Contract Type Permanent Occupational Level Semi-Skilled Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 10/6/2025 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED! To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation: • A detailed Curriculum Vitae. • Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation). • A copy of your identity document (South African ID or passport for foreign nationals). • Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only). Duties and responsibilities: • Approval of Purchase Orders. • Create Purchase Orders on PeopleSoft Financials for the requisitions received from departments. • Close/cancel/amend Purchase Orders. • Obtain quotations when requested. • Handle enquiries from Suppliers and departments regarding the payments to suppliers. • Relief of staff on leave. • Provide telephonic training to the campus users on how to create an e-requisition. • Supervise staff. • Assist with research relating to travel arrangements for the following a) Alternative venues available and suitable for hosting events such as conferences, workshops etc. organised by UFS. b) Accommodation venues that offer affordable rates in line with UFS policies. c) Means of transportation available to travel to isolated areas. d) Different Airlines that operate in South Africa for different routes and their schedules. Inherent requirements: • Bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in the field of accounting • Minimum of two (2) years’ experience in Finance in a Higher Education Institution. Recommendations: • Knowledge of PeopleSoft Financials. • Relevant experience in Supply Chain Management. Competencies Assumption of duties: As soon as possible. Closing date: 10 June 2025 Salary: The annual remuneration package, including benefits is R447 323.31 – R562 750.48 per annum, depending on the budget available for the position, relevant work experience and qualifications. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact 051 401 2979 or email [email protected]or [email protected]. Additionally, kindly contact 051 401 9813 /9810 /9848 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. APPLY FOR THIS JOB SUBJECT HEAD (IN THE FIELD OF PHYSICS) (5-YEAR CONTRACT) (JOB ID: 6165) Organizational Unit University of the Free State -> Faculty of Natural and Agricultural Sciences -> Department Physics Contract Type Contract Occupational Level Junior Management Location QwaQwa Campus - QwaQwa, FS ZA (Primary) Closing Date 15/6/2025 Description PLEASE NOTE THAT ONLY PERMANENT ACADEMIC STAFF WITHIN THE DEPARTMENT OF PHYSICS, QWAQWA CAMPUS WILL BE CONSIDERED FOR THIS POST KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED! To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation: • A detailed Curriculum Vitae. • Cover letter motivating the application. • Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation). • A copy of your identity document (South African ID or passport for foreign nationals). Duties and responsibilities: • Manage the curricula processes of the academic program of Physics. • Develop new learning programmes in consultation with stakeholders. • Provide general leadership within the department and ensure academic coherence across all the various modules of the programme. • Account for financial management (annual budgeting, financial planning, allocation of funds, and financial control). • Motivate and lead employees in the department to achieve transformation within the Programme and the institution. • Ensure that the activities of the department are undertaken in accordance with the governance, policy and regulatory frameworks of the university. • Provide top-quality, research informed facilitation of learning to ensure practise-based learning and improvement. • Assume responsibility for the academic quality of the department. • Manage the academic administration of the department. • Monitor and manage quality assurance of technology and innovation activities in the department. • Ensure scholarship of high quality and specialized expertise. • Manage matters relating to teaching, learning, and students in the department. • Conduct own research. • Provide academic advice in terms of academic inquiries, amendments of yearbooks, schedules, timetables, etc. Related to the Department of Physics. • Serve on the marketing committee of the faculty as necessary. • Compile an annual marketing plan and budget and ensure effective planning of the implementation thereof in cooperation with the support services concerned. • Ensure appropriate advertising of the Department. Inherent Job Requirements: • A PhD on NQF Level 10 in the field of Physics. • A full-time, permanent member of the academic staff of the Department of Physics at the University of the Free State, Qwaqwa Campus. Recommendations: • A proven record of accomplishment of academic research outputs. Competencies Key Competencies Required: • Results Orientated: - The ability to cope with a frequently changing environment and to adapt to evolving situations. - The ability to be reliable, responsible, dependable and to fulfil obligations. • Strategic Thinking: - The ability to deal with several activities at a time. - The ability to be creative and open-minded when addressing work issues. • Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading: - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building Coalitions: - The ability to interact with others and establish personal connections with people. Assumption of duties: 01 August 2025 or as soon as possible Closing date: 15 June 2025 Allowance: The Subject Head allowance is payable, which is calculated according to a transparent formula approved by the relevant decision-making structures of the UFS. The value of the allowance is available on request. Enquiries: For enquiries, please feel free to contact 051 401 9810 or email [email protected] or [email protected]. Additionally, kindly contact 051 401 9814 / 9813 / 2979 / 7659 / 9848 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: UFS EEA13 1 March 2025_28 Feb 2026 The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. Additional Information Job ID 6165_Subject Head_NAS_Qwaqwa Campus APPLY FOR THIS JOB ASSOCIATE PROFESSOR/PROFESSOR - DEPARTMENT OF CURRICULUM STUDIES AND HIGHER EDUCATION (JOB ID: 6161) Organizational Unit University of the Free State -> Faculty of Education -> Department of Curriculum Studies and Higher Education Contract Type Permanent Occupational Level Middle Management Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary) Closing Date 22/6/2025 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED! To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation: • A detailed Curriculum Vitae. • Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation). • A copy of your identity document (South African ID or passport for foreign nationals). • Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only). Duties and responsibilities: • Provide formal teaching for undergraduate as well as post-graduate programmes in the Department of Curriculum Studies and Higher Education. • Act as a supervisor for postgraduate students in the faculty. • Engage in the Work Integrated Learning Programme of the faculty (Teaching Practice). • Ensure active involvement in research in Higher Education Studies specifically and Education generally and publish research articles in accredited national and international journals • Active involvement in curriculum development relating to Higher Education Studies and Education in general. • Apply for external funding grants for research and/or teaching and learning projects. • Mentor and support junior colleagues in the department and faculty. • Contribute to leadership and administrative tasks in the department and faculty. Inherent requirements Associate Professor: • A relevant Doctoral degree on NQF Level 10 in Education with specialisation in the field of Higher Education Studies. • Proven experience in research and/or teaching and learning management and capacity building. • Experience as external examiner for postgraduate students. • Proven experience in the presentation of research papers at national and international conferences, where there is evidence of peer review of papers. • Act as an editorial board member and/or reviewer of high-quality national scholarly journals. • Proven national recognition for specialist expertise and research leadership in a specific scientific area of scholarship. • An NRF rating or potential for rating. • Proven experience in the supervision of graduated master’s and/or doctoral students. • A proven research record of relevant publications in accredited national and international journals. • Serve as a member of a national scholarly society, OR a national committee or agency concerned with research at higher education levels, OR show evidence of service as an active member of an international equivalent. • Proven experience in curriculum and/or programme development. • Evidence of attracting research and/or training grants in the past 5-years. • Proven experience in co-leading one or more engaged scholarship projects. • At least five (5) years of relevant experience in a Higher Education Environment. Professor: • A relevant Doctoral degree on NQF Level 10 in Education with specialisation in the field of Higher Education Studies. • Proven experience in research and/or teaching and learning management and capacity building. • Experience as external examiner for postgraduate Master’s and/or Doctoral students. • Proven experience in the presentation of research papers at national and international conferences, where there is evidence of peer review of papers. • Act as an editorial member and/or reviewer of high-quality national scholarly journals. • Proven international recognition for specialist expertise and research leadership in a specific scientific area of scholarship (e.g., regularly serves as a reviewer for international/ISl/IBSS journals). • An NRF rating or potential for rating. • Demonstrated successful supervision of graduated master's and preferably doctoral students. • Proven experience in delivering keynote addresses at national scholarly conferences. • Serve as a member of a national scholarly society, OR a national committee or agency concerned with research at higher education levels, OR show evidence of service as an active member of an international equivalent. • Proven experience in curriculum and/or programme development. • Evidence of attracting external research and/or training grants in the past 5-years. • Proven experience in leading one or more engaged scholarship projects. • At least seven (7) years of relevant experience in a Higher Education Environment. Recommendations: • Experience in the use of different research methodologies and/or data analysis tools • Experience in grant writing and/or preparing research funding applications. • Member of a or registration at a professional body • Experience as a departmental leader/ manager in a higher education environment Competencies Required competencies: • Results oriented. - The ability to cope with a frequently changing environment and to adapt to evolving situations. - The ability to be reliable, responsible, dependable and to fulfil obligations. • Strategic thinking. - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. - The ability to plan work and to follow plans. • Business Acumen: - Proficient in using MS Office. - Good research and writing skills • Leading. - The ability to lead, take charge of situations, and offer opinions and directions to others. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. • Building coalitions - The ability to negotiate, sell, influence and to persuade others. - The ability to make decisions through consultation, collaboration and working with close supervision Assumption of duties: 1 October 2025 Closing date: 22 June 2025 Salary: The salary is available on request. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries: For enquiries, please feel free to contact 051 401 9814 or email [email protected] or [email protected]. Additionally, kindly contact 051 401 2979 / 9813 / 9810 for assistance. General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13_EE Plan UFS 1 March 2022 (003).pdf The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. Additional Information Associate Professor/Professor (Job ID: 6161) APPLY FOR THIS JOB
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