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UMFOLOZI TVET COLLEGE DEPARTMENT OF HIGHER EDUCATION AND TRAINING (uMFOLOZI TVET COLLEGE) APPLICATIONS : uMfolozi TVET College, HRM&D Unit, Private Bag X5023, Richards Bay 3900 or alternatively, applications can be hand-delivered to the Central Office, Naboomnek, Arboretum, Richards Bay 3900 CLOSING DATE : 18 September 2020 at 16:00pm.
The employer is an equal opportunity affirmative action employer. The employment decision shall be informed by the Employment Equity Plan of the Department. It is the Department’s intention to promote equity (race, gender and disability) in the Department through the filling of this post(s) with a candidate whose appointment will promote representatively in line with the numerical targets as contained in our Employment Equity Plan. The Employer reserves the right not to make an appointment. Where applicable, candidates will be subjected to a skills test.
Correspondence will be limited to short-listed candidates. All short-listed candidates will be subjected to a qualifications and citizen verification; criminal record and financial/asset record checks. Applicants who have not been invited for an interview within 60 days of the closing date should consider their application unsuccessful.
OTHER POSTS PROJECT ADMINISTRATOR, X 4 POSTS (College Appointment, Fixed Term Contracts) REF NO. 2020/007: (x2) (Three years) REF NO. 2020/008: (x2) (One Year) SALARY : R95187 per annum (SL1) plus benefits as applicable in the Public Sector CENTRE Central Office REQUIREMENTS : Matric or NCV Level 4 Office Administration. A valid driver’s licence. Very good knowledge of a computers. Good record keeping administrative skills. Good verbal and written communication skills. Computer proficiency in MS Office Suite. DUTIES : Office Administration; register and keep track of attendance and do reconciliation for stipend every month; Collect all registers and compile; General administration for the project; prepare material and make sure it is delivered at all sites; Liaise with immediate coordinator, Administrator and facilitators. ENQUIRIES : Ms N. Dlamini, Tel. No. 035 902 9704 / 9706 SECRETARY TO THE DEPUTY PRINCIPAL: FINANCE, REF NO: 2020/010 (College Appointment, One year Fixed Term Contract) SALARY : R173 703.00 per annum (Level 05) plus benefits as applicable in the Public Sector CENTRE Central Office REQUIREMENTS : Applicants must be in possession of a Grade 12/Senior Certificate. 1 - 3 years’ relevant experience in administration/secretariat. Good communication and interpersonal skills. Computer literate with an excellent understanding of Windows. MS Word, Excel, Outlook and PowerPoint. Ability to work under pressure and willingness to work overtime. Advantageous: Valid driver’s licence DUTIES : The successful candidate will be responsible to serve as the secretary/administrator to the Deputy Principal: Finance. Answering and screening of calls. Typing/compiling of memorandums and presentations. Execute office and general administrative duties. Manage fi ling and electronic documents tracking system. Maintain diary and manage appointments. Acknowledge receipt of documents. Record and issue minutes. Make all travelling arrangements. Ensure submission of travel claims for the Deputy Principal: Finance. ENQUIRIES : Ms P Sibisi Tel. No. 035 902 9500 TVETMIS CLERK; REF NO. 2020/011 (College Appointment, One year Fixed Term Contract) SALARY : R173 703 per annum (SL 5) plus benefits as applicable in the Public Sector CENTRE Eshowe Campus REQUIREMENTS : Grade 12 certificate or equivalent and 2 years related and complimentary experience in either the public or the private sector. Proven computer literacy. Proven statistical analysis. Knowledge of the Coltech system. Ability to operate database systems. Good record. Advantageous: Valid driver’s licence DUTIES : Campus Data Capturing: Compare source data with information to the relevant campus. Compare source data with information to be captured to identify anomalies. Information reporting: Analyse data and generate report for management. Information storage: Store information systematically in hard copy as well as electronically. Retrieve information on request. ENQUIRIES Ms P Sibisi Tel. No. 035 902 9500 ADMINISTRATION CLERK; STUDENT ADMINISTRATION REF NO. 2020/012 (College Appointment, One year Fixed Term Contract) SALARY : R173 703 per annum (SL 5) plus benefits as applicable in the Public Sector CENTRE Esikhawini Campus REQUIREMENTS : Grade 12 certifi cate plus a national Diploma in Public Management or Human Resource Management or Offi ce Administration. At least two years’ experience in general administration preferably in an inclusive education. Advantageous: Knowledge of Coltech or any other information management system DUTIES : Enrolment and General Administration Comply with disability policies and procedures. Undertake pre-enrolment preparation of student information. Administer the enrolment processes. Undertake post-enrolment procedures to verify student information. Conduct enrolment audits by comparing Coltech against student enrolment cards and against registers. Examination Administration and Coordination. Comply with examination policies and procedures. Provide administrative support during College examination. Assist the students with disabilities in the college. ENQUIRIES Ms P Sibisi Tel. No. 035 902 9500 ASSISTANT DIRECTOR: EXAMINATION AND ASSESSMENTS REF NO: 2020/013. SALARY : R470 040.00 per annum (SL10) plus benefi ts as applicable in the Public Sector CENTRE Central Offi ce REQUIREMENTS : Grade 12 certificate or equivalent. A recognised National Diploma (NQF6) in Education/Administration or equivalent qualification. 3-5 years in the Teaching and Learning environment/related field. Knowledge of white paper on PSET Act. Knowledge of the Public TVET sector and its regulatory and legislative framework. Knowledge and understanding of the Higher Education sector. Knowledge and understanding of Coltech system, TVETMIS, and IT. Knowledge of practice notes, national, provincial policy framework relevant to Education, Training and Development. Knowledge of Skills Development Act, Public Service Regulations and Public Service Act, Labour Relations Act. DUTIES : Manage the provision of examination services: Manage the administration of exam venues (i.e seating plan, direction to exam venue, instruction to student and other related duties as per exam manual). Manage concessions for students with disabilities prior examination sitting. Monitoring of examination processes and procedures. Manage the administer College exam centres for trimester or semester or year examination cycle. Manage compliance of examination policy and regulations by invigilator and student. Manage the safekeeping and distribution of question papers. Development of the internal Assessment (ICASS/ISAT) Monitoring and Verification tool. Develop College Examination Policy and Terms of References (TOR) for Examination related committee. Manage all the submission of examination data to DHET. Coordinate meetings for before and after exams to discuss irregularity experience and develop strategies. Manage training of Invigilators, Markers and Data Capturers: Manage the development of internal marking plan and administer internal marking centers. Manage and develop Invigilator agreements, contracts and signing thereof. Manage and coordinate the appointment of Chief Invigilators and Examination Officers. Ensure that training for Invigilators, Markers and Data Capturers on exam processes and procedures are conducted. Manage the establishment of the function of Irregularity Committee: Manage the establishment of both the Examination and Irregularity Committee for both Colleges and Campuses. Manage the control of issuing of the certificates: Manage the issuing of certificate application form and quality assurance on submitted data. Manage the processing and submitting of all Diploma applications, keep record and handle enquiries. Manage the tracking of outstanding certificate applications (Statement of results, Diploma, NCV Certificates). Manage the distribution of certificates to the students. Manage proper administration of the examination unit: Manage the communication of exam time tables to the students. Manage the distribution of examination results, year mark etc to the Campus Managers. Manage the clashing of exams dates. Manage all human, financial and other resources in the unit: Render management service to the staff. Manage the development and performance of the staff. Manage the performance agreement of the staff. ENQUIRIES Ms P. Sibisi Tel. No. (035 902 9500) CAMPUS MANAGER: MANDENI CAMPUS (PL5). REF NO: 2020/014. SALARY : R510 219.00 per annum(PL5). CENTRE : Mandeni REQUIREMENTS : A recognised tertiary qualification (3-year degree/diploma) plus an appropriate teaching qualification. Six years’ experience in TVET (or similar) institution, of which two years should be at managerial level. A valid drivers’ licence. An expert understanding of effective learning delivery site management, programme delivery and student support management at a TVET Institution. Ability to design and implement internal administration systems and controls to ensure sound student support, programme delivery support and general administration. Proven computer literacy, including MSWord, MS Excel and MS PowerPoint. Proven report writing and presentation skills. Extensive knowledge of: The Continuing Education and Training Colleges Act 16 of 2006 as amended; the General and Further Education and Training Quality Assurance Act (No. 58 of 2001); the sector regulatory and legislative Framework; the Coltech administration system. DUTIES : Stakeholder Liaison/Interface: Conduct internal and external stakeholder workshops. Liaise with the curriculum manager to facilitate a two-way exchange that promotes academic performance and delivery. Market at networking events and campus functions. Respond to internal and external opportunities to promote the campus and maintain stakeholder relations. Campus Administration and Management: Comply with implement effective institution governance processes and procedures. Compile the annual campus income, expenditure and capital budgets and monitor actual performance. Secure, manage and maintain the fixed and moveable property of the campus. Manage campus security. Establish and maintain campus administration systems. Authorise charges against the budget for the procurement of goods and services. Procure goods and services for the campus. Manage the human resources of the campus. Programme Delivery Management: Establish and maintain effective programme administration systems on the campus. Resolve timetable conflicts. Monitor the delivery of programmes. Student Wellbeing: Facilitate the provision of a holistic and effectively supported learning experience for students. ENQUIRIES : Ms P Sibisi Tel. No. 035 902 9500
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