TRANSNET SENIOR MANAGER: COMPANY SECRETARY Operating Division: Transnet NPA Employee Group: Permanent Department: HO, NGQ, R&R, Company Secretariat Location: Ngqura Reporting To: General Manager, Risk and Regulatory Grade: D Reference: req2723 The closing date is on 03/03/2025. It is the responsibility of the applicant to ensure that HR has received the application before the closing date of the advertisement. Position Purpose The Company Secretary is a full statutory, compliance function that oversees the systems, procedures, and processes by which the Transnet National Ports Authority is managed to ensure a high standard of corporate governance and statutory compliance by providing a professional, effective and credible leadership in support of the TNPA Board and Executive leadership in executing their statutory and oversight duties and obligations. Position Outputs 1. Serve as a sounding board to the Board, collectively and severally, in their governance obligations and corporate law adherence, and induct new Board Members, on an as and when basis, in respect of their fiduciary and oversight duties responsibilities. 2. Ensure sound corporate governance practices are embedded as the repository of governance knowledge. 3. Guide and advice the Board on their statutory duties, responsibilities and powers, by making the Directors aware of any law relevant to or affecting the company. 4. Provide direct support to the TNPA Chief Executive and TNPA General Managers in their governance responsibilities and corporate law adherence, and induct new General Managers, on an as and when basis, in respect of their corporate governance responsibilities, 5 Lead and manage the Company Secretariat team in supporting the TNPA Board and TNPA Executive team by servicing the requirements of their statutory and ad- hoc business meetings, ensuring the fulfilment of all formalities relating to these meetings including preparation of agendas, minutes, matters arising, etc. 6. Prepare and maintain accurate resolutions register for various TNPA Board and Executive statutory and ad-hoc meetings. 7. Obtain and consolidate discussion items and compile meeting agendas for various TNPA statutory meetings including but limited the TNPA Board and Sub-Committee meetings; Leadership meetings; Operational Leadership Team meetings; Capital Investment Committee meetings; Internal Control Steering Committee meetings; Risk Committee meetings; Section 56 Steering Committee meetings; National Debtors Control Committee meeting; Port Regulator meetings; Broad Based Black Economic Empowerment Committee and the like. 8. Compile and manage the operating budget for the Company Secretariat department to ensure compliance with financial targets and achieve cost containment by implementing and overseeing processes for cost control. 9. Maintain a proper and reliable records system to ensure records (soft and electronic copies) are properly and safely archived in line with the Companies Act, Protection of Personal Information Act (POPI) and the Transnet Code of Ethics. 10. Ensure all primary company records i.e. Minute books of Leadership Team Meeting; TNPA Board; TNPA Acquisition Council minutes; all statutory registers/ records, etc. are maintained and safely kept with accordance to Public Access Information Act and Transnet Policy. 11. Communicate corporate statutory information. e.g. Changes in directorship and reflect such on letterheads as well as other information as required by the Companies Act. 12. Advise on and prepare relevant documentation regarding the delegation of powers on behalf of the company to ensure that mandates are carried out within the prescribed delegated authorities and avoid unnecessary financial losses and litigation arising from non-compliance to Transnet Corporate Governance principles. 13. Obtain annual Declarations of Interest from all TNPA Management staff, advise staff members, in this regard and keep proper records of such declarations for TNPA and respond to queries and audits when required. 14. Maintain gift registers for all staff at TNPA to ensure gifts received and given are declared in line with the Gifts and Hospitality Policy and Code of Ethics. 15 Prepare and update Board Charters and Terms of Reference and signed by the Chairperson and other relevant members of the Board. 16 Ensure terms of reference/ mandates of various TNPA committees are kept updated and signed off by the TNPA Chief Executive. 17. Keep abreast of legislative developments and Transnet Group Company policies and requirements and liaise with the Transnet Group Company Secretariat to align to Transnet Group Secretariat requirements 18. Advice the Chairperson of the Board, the TNPA Board, the TNPA Chief Executive and other employees on matters emanating from meetings, delegation of authority, declaration of interest, gifts register and declarations and various company secretariat related issues. Qualifications and Experience PREFERABLE: • CIS Qualification • LLB ESSENTIAL: • Bachelor's degree in Law with experience as a Company Secretary spent at a senior and/or executive management level. • Sound knowledge and understanding of Transnet operations and the commercial process. Standard Job Requirements: • Driver's license code 08 • Regular local and regional travel as required • Requirement of trust and honesty in the handling of finances as per the National Credit Act MINIMUM YEARS RELEVANT EXPERIENCE: • 5 to 8 years demonstrable and proven track record in having: • developed systems, procedures, and controls within a medium/large company and or SOE relating to the discharge of the Company Secretary function, such as setting agenda, minute taking and matters arising. • Filing of statutory returns • Interfacing with Board Members and compiling Board Workplans in consultations with respective Board Committee chairpersons. • applied and advised on compliance with the Companies Act, PFMA, King IV Report on Corporate Governance • providing guidance and counsel to the Board Members and TNPA Executive management on Delegations of Authority and matters relating the application of good corporate governance • Interpretation and application of legislation to ensure compliance thereto • Building and maintaining relationships with stakeholders / customers with diverse needs and interests. Competencies KNOWLEDGE: • Good working knowledge of: • Companies Act • Public Finance Management Act • Promotion of Administrative Justice Act • King IV Report on Corporate Governance for South Africa • National Treasury Regulations PERSONAL ATTRIBUTES: • Energy - is a "self-starter" and displays high levels of initiative, energy, and enthusiasm. Energises Others — inspires and motivates others through effective leadership. Execution — able to take difficult decisions and has a track record for achieving results. Empathy — has the insights and sensitivities to effectively deal with people and build trust. Practical Implementation Skills: • Able to plan, organise and co-ordinate in situations involving large groups with diverse viewpoints. • Able to manage the implementation of a number of complex programmes (where there are few precedents) with competing priorities and conflicting demands and deadline. • Sets rational strategies for the long-term, including possible contingencies. • Able to take effective decisions and follow through. • Able to adjust plans without losing site of the strategic goals to be achieved. Interpersonal and Communication skills. • Able to inspire others and has a strong personal commitment to the attainment of TNPA goals. • Shows insight into the needs of team and others and is able to build positive relationships, even in difficult situations. • Inspires teamwork by guiding a large group to the attainment of agreed objectives. • Listens with patience and understanding, takes time and responds honestly and uses care when judging others. • Excellent verbal and written skills, able to present ideas with confidence and clarity to achieve the desired impact. • Copes under pressure and is able to influence those who have an impact on the situation in the long-term. Conceptual ability • Able to analyse complex situations, which have multiple and conflicting priorities. • Able to place these situations into relevant, long-term context and to present solutions that address these conflicting priorities in the long-term. • Uses expertise, experience and creative insight to suggest a range is possible solutions. • Decision-making and judgement is based on awareness of the issues (knock-on effects, constraints, and sensitivities) beyond the immediate "boundary" of the situation taking into account all the conflicting priorities. • Produces convincing long-term solutions that address the wider context. Equity Statement Preference will be given to suitably qualified Applicants who are members of the designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating Division. APPLY NOW EXECUTIVE CHEF Operating Division: Transnet Freight Rail Employee Group: Permanent Department: OP-BLT-Room Management-PRY Location: Pretoria Reporting To: Train Manager: Blue Train Grade: G Reference: req2608 The closing date is on. It is the responsibility of the applicant to ensure that HR has received the application before the closing date of the advertisement. Position Purpose ● Direct food preparation, production and control for all food on board The Blue Train. Position Outputs Responsible for enhancing the food product that is presented to guests • Make changes that respond to the market place and to guests’ needs, both present and anticipated /special guest dietary requirements • Recommend changes to the food product • Use market research to develop new products and menus Responsible for maintaining quality of food product and ensuring consistency in food delivery and standards • Design new menus and product offerings in line with brand standards • Develop recipe form per meal including a picture of the presentation of the meals, complete recipe (including ingredients and cost) and preparation sheet · Training of staff in line with menu design · On going management of quality of food product and ensuring consistency · Manage and eliminate all risks from the kitchen pertaining to Health and Safety issues and food preparation and adhere to all laws in this regard Provide support of a specialist nature to The Blue Train Executive Committee, particularly to the Operations Manager and other Line Managers • Work in support of team goals and measures effectiveness through the Food & Beverage (on board) management of cost and service performance of the train Responsible for the selection, training and development of the personnel within the department • Development of a system of standards of performance • Create staff training and developments plans • Assist with the implementation of training plans and programs • Guide, council, assist and motivate staff Responsible for the financial management of the kitchen and on board dining experience • Responsible for all major operating expenses · Set margins and manage the business against projections / budgeting · Manage variances between comparisons of budgets and actual and implement action plans to eliminate variances · Determine the need to stock • Determine available stock • Order new stock • Monitor loss, abuse, breakage and shrinkage of stock / stock control • Taking stock at end of each journey and end of month/year Asset verification of all kitchen equipment twice a year. Responsible for the implementation of plans · Monitor effectiveness of the kitchen management and introduce changes in response to the market place · Set targets · Plan and schedule work and performance indicators that are typically productivity and efficiency measures. Management of all staff kitchen and material related costs · Approve overtime to be worked · Roster staff in line with operational requirements · Approve leave · Sign-off of time sheets Qualifications and Experience • Highest Standard: Grade 12 • Tertiary (Course): Hotel Management Diploma/ Catering • 5 years' experience in a Restaurant / 5 Star Hotel Experience Competencies KNOWLEDGE: • Restaurant • Administration • Food & Beverage • Communications • Knowledge of The Blue Train • Health and Safety • Customer care • Use of cutlery / crockery • MS. Office (Word, excel) • Transnet Freight Rail Policies and Procedures • Quality principles • Budget • Budget control • Business Acumen • Catering • Change Management Principles • Client knowledge • Coaching / mentoring • Computer • Cultural diversity • Discipline • Filing • Performance Management system • Telephone etiquette • Training needs analysis • Transnet main agreement • Inventory / Stock control COMPETENCY REQUIRED: • Negotiation • Emotional intelligence • Endurance • Change management • Experimentation and initiation • Networking • Participate as a member of a team • Exercise leadership • Teaches others new skills • Acquires and evaluates information • Organise and maintain information • Interpretation of information • Process information • Monitors and correct performance • Time management SKILLS REQUIRED: • Decision making • Problem solving • Computer literate • Analytical • Assertiveness • Coaching and mentoring • Conflict handling • First Aid • Inventory control • Interpersonal • Planning • Protocol • Leadership • Organizing • Performance management • Planning • Interpersonal • Judgement • Time Management • Communication • Stress Management • Communication • Interpersonal skills • Cross cultural dynamics • Ability to work within a team • Food handling • Creativity • Cooking Equity Statement Preference will be given to suitably qualified Applicants who are members of the designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating Division. APPLY NOW
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