METROPOLITAN TRADING COMPANY (MTC) VACANCY BULLETIN: STC 002/2020 SHORT TERM CONTRACT EMPLOYMENT - (STC) Metro Trading Company has the following short-term contract opportunities for a period NOT exceeding twelve (12) months Department: Metropolitan Trading Company (MTC) Position: Receptionist (STC) Salary Range: Market Related Salary Division or Cluster: Finance Reports to: Facilities Manager Workplace: Braampark
Reception • Greet and welcome visitors to the Offices during office hours, ensuring they sign in the visitor's book and informing the relevant member of staff of their arrival. • Monitor and ensure that the reception area is kept tidy and projects a business-like image. • Keep a record of staff and visitors signing in and out of the building. • In the event of a fire and/or any other emergency requiring staff to leave the building, to be responsible for ensuring that the visitors book and staff movement sheets are removed from Reception and taken to the outside meeting point. • Check and sign for deliveries, before informing the relevant member of staff of their arrival. Deliveries by post or courier will include valuable items. Follow procedures and ensure security of valuables. • Log extension changes and advise all staff accordingly. • Process and deliver internal and external mail daily. Check that costs are charged to the appropriate line item. • Receipt of Orders- Acknowledge receipt of the any order or stationery on behalf of Facilities Manager. • Receive invoices and draw up paperwork to ensure costs are allocated to the relevant departments. • Staff - Collate and update staff lists and contact details regularly. 2. Devise and conduct regular online staff satisfaction surveys and elicit feedback on the working environment.
Administration • Provide administrative and general support to the Facilities Manager in ensuring compliance with Health & Safety Regulations. • Induct new staff, contractors and Interns in office procedures, Fire Safety and Health & Safety. Meetings and Events management • Provide logistical support to meetings held in the Board Room, to include preparation of meeting and Board rooms and assist in arrangements for catering provisions • Office Security- Issue keys for out of hours working and induct new staff and volunteers in office security procedures. Human Resources • Issue access tags forms and update the logbook of staff. • Collate all Volunteer and Intern speculative applications, to include responding to emails. Other • Assist Facilities Manager in research into all aspects of office expansion i.e. best practice. • Provide support to the Facilities Manager and other members of the Support Services Team and contribute in other ways to the effective functioning of Alert as required. • Contribute to team-wide communications and knowledge management and participate in organisation wide events and discussions on related topics/projects. A comprehensive CV, certified matric certificate and certified ID copy should be emailed to: Hr5@mtc.joburg.org.za CLOSING DATE: 18 NOVEMBER 2020 MARIA NCUBE EXECUTIVE: MANAGEMENT SUPPORT METROPOLITAN TRADING COMPANY
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