JOBURG PROPERTY COMPANY (JPC) City of Joburg Property Company SOC Ltd. 3rd Floor, Forum 1, Braam Park, 33 Hoofd Street, Braamfontein, 2017 PO Box 31565, Braamfontein, 2017 Tel +27(0) 10 219 9000 - Fax +27(0) 10 219 9400 INTERNAL AND EXTERNAL ADVERT Vacancy: Company Secretary Business Unit: Office of the CEO Reporting To: Board and CEO Ref: CS 10/2020 Applicable total basic salary per month for the above position is R 90 026.00 (excluding benefits) Purpose of the position To provide a professional secretariat support services to the Board and Committees in accordance with legislative requirements and corporate governance best practices and guide the Board in terms of their fiduciary responsibilities.
• Preparing the schedule of board committee meetings for the year including the agendas for these meetings in conjunction with the Chairperson and Managing Director.
• Lead the induction process of new directors, encompassing both directors' duties and responsibilities in general and specific matters pertaining to the company itself and the industry in which it operates. • Identify training requirements for inexperienced or new directors and also ensure that there is an-ongoing programme to keep the directors well informed of developments in the company and in respect of matters relevant to their responsibilities generally. • Develop and maintain a Board Charter to ensure that Board decisions can be measured against it; • Act as a primary point of contact and source of advice/guidance for non-executive directors with regard to the company and its activities in order to assist their decision making process; • Ensure that the directors and management operate within an authority framework approved by the board and reviewed and updated from time to time. • Preparation of all or parts of the annual report and ensuring that statutory deadlines are met and that the statutory and regulatory disclosures are validated , particularly in relation to the statements given on corporate governance standards and practices in the company. • Comply with all the statutory provisions of the Companies Act, including the lodgement of all documents with the Companies and intellectual --- Property Commission and the maintenance and updating of the Company's register of members. • Ensuring compliance with the entity's Memorandum of Incorporation and affecting any changes to meet needs of the entity. • Certify in the annual financial statements of the company in accordance with the Companies Act that the entity has lodged all returns required of a public company and that these returns are true, correct and up to date. • Ensure that the Board and Board Committee charters and terms of reference are developed maintained. • Ensure entity's documents reflect accurately commercial decisions at all times consistent with the legal obligations, Service Delivery Agreements and Memorandum of Incorporation. • Manage relations with the City, through Shareholder Unit (SHU), with regard to corporate governance matters and matters pertaining to the annual shareholder meetings. • Act as a sounding board for the Chairperson and the Directors on matters that concern them and take a lead in dealing with difficult interpersonal issues in conjunction with Shareholder Unit (SHU), such as performance of Directors; 2. People Management • Ensure the development of a high-performing team through embedding formal Performance Management. • Determine and analyse training and development needs for employees • Address poor performance of any team member through the formal Performance Improvement process. 3. Financial Sustainability • Lead and manage the division's budget • Submit monthly budget status • Ensure effective corporate governance within the MFMA/ PFMA as a basis • Develop and adhere to correct financial Service Level matrixes • Ensure adherence to budgets and corrective action where required • Continuously align budget and expenditure with strategic outlook of business unit • Ensure reduced costs to customers
Knowledge and Skills • Knowledge and experience with Local Government legislation will be advantageous. • Strong interpersonal and communication skills to deal with wide range of stakeholders. • Strong leadership, Judgment and decision-making abilities. • Demonstrated integrity and ethical standards. • Resilience, Planning & Organising • Able to act quickly, accurately, credibly and decisively often under stressful and critical circumstances as the guardian of the entity's interests. • Effective listening, communication (verbal and written), and negotiating skills. • Strong problem solving and analytical skills • Motivated self-starter, comfortable in fast-paced environment. Note: • JPC is an Employment Equity Employer; therefore, appointment will be made in accordance to the company's employment Equity Policy and Plan. • Submit a detailed, relevant CV including copies of qualifications via e-mail toJOBS@jhbboroperty.co.za quoting the relevant reference and job title. Should you have any queries kindly contact Lindeni Shoba at Human Capital Department on 060 739 2942 or lshoba@jhbproroperty.co.za. • Applicants must note that further verifications like qualifications and crirminal checks will be conducted once they have been shortlisted and that their appointment will be subject to positive outcomes on these checks. • JPC reserves the right not to fill the position or to re-advertise it. Where applicable, candidates may be expected to undergo psychometric assessments. • It is the applicant's responsibility to have their foreign qualifications evaluated by the South African Qualifications Authority (SAQA) and to provide the evaluation results. • Should you not here from us within 6 weeks after the closing date, you may consider your application asunsuccessful. Closing Date: 06 November 2020 Non-Executive Directors: Caswell Rampheri (Chairperson) Abigail Ramakoaba, Khanya Sithebe, Moeketsi Rabodila, Sepheu Masemola, Trevor Harper, Vernon Ward, Yolandi Erasmus Executive Directors: Helen Botes (Chief Executive Officer) Imraan Bhamjee (Chief Financial Officer) Company Secretary: Sharon Ramoetlo City of Joburg Property Company SOC Ltd. Registration Number: 2000/017147/07
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