INDEPENDENT ELECTORAL COMMISSION (IEC) - LOCAL ELECTORAL PROJECT OFFICER [LEVEL OF ADMINISTRATIVE OFFICER] – SENQU [LADY GREY]

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INDEPENDENT ELECTORAL COMMISSION (IEC)
 
LOCAL ELECTORAL PROJECT OFFICER [LEVEL OF ADMINISTRATIVE OFFICER] – SENQU [LADY GREY] EC142 [Ref No: PO - 0630]      
Employment: Permanent        
Location: Eastern Cape  
Remuneration: An inclusive remuneration package of R445, 974.00 per annum   
 
Overview
The purpose of the position is to implement projects, tasks and activities of the local/ municipal electoral office in accordance with the prescribed IEC guidelines and budgets of the regional office. This position reports to the Regional Assistant Manager.

 
Responsibilities/Duties
Local Project Administration: Develop, implement and monitor in collaboration with the Regional Assistant Manager, annual tasks and standardized activity framework and controls that support the regional office's implementation plans in attaining set targets and objectives ● Ensure a workplace culture that promote ethical practices, compliance to Code of Conduct, and integrity ● Develop, communicate and implement effective performance work plans to achieve set performance targets and goals ● Supervision of expansion and election staff to meet output targets during heightened activity period● Provide accurate and complete reports timeously on projects, tasks and activities ● Manage relationships with stakeholders at local level ● Deal with correspondence relating to projects ● Take minutes of meetings and attend meetings, workshops and training sessions.

Local Corporate Support Services: Assist in recruitment and training of electoral staff on local level ● Make logistical arrangements in support of electoral staff training ● Conduct  training on local level ● Identify and receive facilities management services and support for the office (security, leasing, cleaning, transport /travel, telecoms, etc.) ● Provide basic information relating to budget processes ● Obtain quotes and raise requisitions for procurement on local level via SAP ●  Inform successful vendors and supply them with orders ● Receive goods procured and respond to financial queries.
 
Local Electoral Operations: Implementation and coordination of delimitation of voting stations ● Conduct voting stations survey and identify potential voting stations sites ● Conduct registration of voters ● Coordination of by-elections and related activities ● Coordination and arrangement of local PLC meetings, taking and uploading of minutes on the relevant system ● Coordination of storage facility, logistics, infrastructure and related tasks in support of electoral events ● Conduct civic and voter education, training and outreach activities, as well as other election related duties ● Coordinate activities to conduct national, provincial, and local government elections, vote counting and processing of results ● Coordinate activities for political party liaison, administration of candidate nomination, and replacements for proportional representation (PR) lists.
 
Local Outreach Services: Coordination and support of local civic and democracy education projects, tasks and activities ● Facilitate conflict management services and solutions for effective stakeholder engagement.
 
General office administration: Answer telephones ● Respond to queries of the public ● File documentation ● Type correspondence, reports and minutes ● Arrange meetings and workshops ● Make copies ● Fax ● Date capturing on the relevant IEC systems ● Arrange for courier of documents.
 

 
Requirements
Basic Requirements:  The successful candidate must be in possession of a Bachelors' Degree or three year National Diploma with at least 2 years relevant working experience ● Knowledge and understanding of Labour Relations Act, relevant policy and legislation ● Knowledge of supply chain management legislation and regulations ● Good governance skills ● knowledge of operational protocols ● Excellent office and general administration skills ● Good verbal and written communication skills ● Good financial, stakeholder,  analysis, planning and organizing skills ● Good computer literacy ● People management and interpersonal skills ● Results and Quality Focus ● Project management experience will be advantageous ● A valid driver's license and must be prepared to travel extensively in the relevant municipality.
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More Information
Suitable candidates must submit their applications for the vacant post to the address as indicated below:
Applications for vacant posts in Eastern Cape
Ms T Kholisa Fax: (043) 709 4299 HREC@elections.org.za

Closing date for all applications: 12 February 2021.
Please take note that no applications received after this closing date will be considered. 
 
Applicants who have not been contacted by 31 March 2021 must consider their applications as not being successful.
 
Please note

• Applicants for the above position/s should not have a high party political profile.
• Successful candidates will be required to enter into performance contracts.
• Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• All applications must include:
  • a covering letter that clearly indicates the relevant reference number of the post and your employee number (permanent employees) as it appears on your salary advice;
  • a recent, updated comprehensive curriculum vitae; and
  • certified copies of all qualification documents and identity documents.
• Failure to attach the relevant reference number and to submit the requested documents will result in the application not being considered.
• Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
• All appointments are subject to a probation period of twelve months.
• The Electoral Commission will only correspond with short-listed candidates.
• The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

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