INDEPENDENT ELECTORAL COMMISSION (IEC) - LOCAL ELECTORAL PROJECT OFFICER [LEVEL OF ADMINISTRATIVE OFFICER] – SENQU [LADY GREY]
INDEPENDENT ELECTORAL COMMISSION (IEC)
LOCAL ELECTORAL PROJECT OFFICER [LEVEL OF ADMINISTRATIVE OFFICER] – SENQU [LADY GREY] EC142 [Ref No: PO - 0630]
Location: Eastern Cape
Remuneration: An inclusive remuneration package of R445, 974.00 per annum
The purpose of the position is to implement projects, tasks and activities of the local/ municipal electoral office in accordance with the prescribed IEC guidelines and budgets of the regional office. This position reports to the Regional Assistant Manager.
Local Corporate Support Services: Assist in recruitment and training of electoral staff on local level ● Make logistical arrangements in support of electoral staff training ● Conduct training on local level ● Identify and receive facilities management services and support for the office (security, leasing, cleaning, transport /travel, telecoms, etc.) ● Provide basic information relating to budget processes ● Obtain quotes and raise requisitions for procurement on local level via SAP ● Inform successful vendors and supply them with orders ● Receive goods procured and respond to financial queries.
Local Electoral Operations: Implementation and coordination of delimitation of voting stations ● Conduct voting stations survey and identify potential voting stations sites ● Conduct registration of voters ● Coordination of by-elections and related activities ● Coordination and arrangement of local PLC meetings, taking and uploading of minutes on the relevant system ● Coordination of storage facility, logistics, infrastructure and related tasks in support of electoral events ● Conduct civic and voter education, training and outreach activities, as well as other election related duties ● Coordinate activities to conduct national, provincial, and local government elections, vote counting and processing of results ● Coordinate activities for political party liaison, administration of candidate nomination, and replacements for proportional representation (PR) lists.
Local Outreach Services: Coordination and support of local civic and democracy education projects, tasks and activities ● Facilitate conflict management services and solutions for effective stakeholder engagement.
General office administration: Answer telephones ● Respond to queries of the public ● File documentation ● Type correspondence, reports and minutes ● Arrange meetings and workshops ● Make copies ● Fax ● Date capturing on the relevant IEC systems ● Arrange for courier of documents.
Basic Requirements: The successful candidate must be in possession of a Bachelors' Degree or three year National Diploma with at least 2 years relevant working experience ● Knowledge and understanding of Labour Relations Act, relevant policy and legislation ● Knowledge of supply chain management legislation and regulations ● Good governance skills ● knowledge of operational protocols ● Excellent office and general administration skills ● Good verbal and written communication skills ● Good financial, stakeholder, analysis, planning and organizing skills ● Good computer literacy ● People management and interpersonal skills ● Results and Quality Focus ● Project management experience will be advantageous ● A valid driver's license and must be prepared to travel extensively in the relevant municipality.
Suitable candidates must submit their applications for the vacant post to the address as indicated below:
Applications for vacant posts in Eastern Cape
Ms T Kholisa Fax: (043) 709 4299 HREC@elections.org.za
Closing date for all applications: 12 February 2021.
Please take note that no applications received after this closing date will be considered.
Applicants who have not been contacted by 31 March 2021 must consider their applications as not being successful.