GAUTRAIN MANAGEMENT AGENCY (GMA) - EXECUTIVE PERSONAL ASSISTANT: OFFICE OF THE CEO

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GAUTRAIN MANAGEMENT AGENCY (GMA)
 
EXECUTIVE PERSONAL ASSISTANT TO THE CHIEF EXECUTIVE OFFICER
44 Grand Central Boulevard, Midrand, Gauteng 1682
 
Job Description
The Gautrain Management Agency (GMA) is a Provincial Public Entity listed in schedule 3 of the Public Finance Management Act. The GMA is established in terms of the Gautrain Management Agency Act, No. 5 of 2006 (as amended), to manage, coordinate and oversee concession agreements for the Gautrain rail transit system and assist the Province and other Organs of State in realizing their integrated public transport and rail – related objectives in the Province. 

Purpose: To manage and coordinate all administrative functions in the office of the Chief Executive Officer (CEO) and ensuring smooth operation of activities within the Office of the CEO and maintain professional relations with all internal and external stakeholders.
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Minimum Qualifications: Secretarial/ Administration Diploma; Computer skills (MicroSoft Office Suit)
 
Experience: 5 years’ experience in Office Management and or as Personal Assistant for CEO/at management level.
 
Competencies: Effective Minute writing; Effective Communication written and verbal; Project Management; Strategic thinking; Customer Service Orientation; Judgement and Decision Making; Excellent report writing; Excellent professional communication (Verbal and Written); Attention to detail and accuracy; Secretarial administration; Excellent computer; Business acumen.
 
Knowledge and Skills: Good logistical co-ordination skills; Attention to detail; administration skills; Planning and organizing; Communication written and verbal; Innovative; Good interpersonal Skills; Knowledge of basic accounting procedures; PFMA and procurement regulations

 
Key Responsibilities:

• Manage the office of the CEO.
• Develop and maintain document management system (Electronic and manual).
• Reporting reviews and quality assure all documents that are submitted for the CEO’s attention.
• Manage filing and correspondence.
• Attend meetings and ensure the CEO is well prepared for meetings.
• Organize and maintain diary and make appointments.
• Taking minutes and/or typing minutes, letters and memos.
• Produce documents, briefing papers, reports, charts and presentations.
• Ordering stationery and office equipment.
• Create and manage purchase requisitions and ensure timeous payment of purchase orders.
• Writing executive summaries and newsletters.
• Provide effective and efficient office management and administrative functions.
• Screen phone calls, enquiries and requests and handling them when appropriate.
• Act as liaison between the Office of the CEO, clients, internal and external stakeholders and staff.
• Assist the CEO in the management of the office budget.
• Deal with/ and respond to correspondence.
• Prepare travel arrangements for the CEO.
• Organize and manage events, workshops and meetings.
• Assist and coordinate Office of the CEO’s projects meetings.

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TERMS AND CONDITIONS
The GMA is an equal Opportunity and Affirmative Action Employer and is committed to the achievement and maintenance of diversity and equality in employment, especially in respect of race, gender and disability. In line with our endeavours to comply with the Employment Equity Act and meet our Employment Equity Plan numerical goals preference for this position will be given to African/Indian/Coloured/white Males and/or Coloured/Indian/White Females and/or Person with Disabilities (PwD). The GMA offers competitive market related salaries and the remuneration on a Total Guaranteed Package. 
 
Kindly note that qualifying candidates will be required to complete the declaration of interest and confidentiality form. The incumbent will undergo verification of qualifications, State Security Agency Clearance and vetting process. Background checks will be conducted and additionally, the incumbent will undergo Psychometric and Competency Assessments.
 
Candidates are required to submit detailed CV together with their applications for the attention of Human Capital Unit. 
 
Enquiries can also be mailed to the [email protected] or call or 011086 3556/7. 
 
Late and incomplete applications will not be considered. If you have not received any response from us 30 days after the closing date, consider your application unsuccessful. 
 
CLOSING DATE: 19 OCTOBER 2020
 
APPLY ONLINE

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