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Z83 APPLICATION FORMS
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Z83 APPLICATION FORMS
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GAUTENG DEPARTMENT OF CO-OPERATIVE GOVERNANCE AND TRADITIONAL AFFAIRS It is the department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required. APPLICATIONS : Applications must be submitted on a duly online completed Z83 form https://professionaljobcentre.gpg.gov.za FOR ATTENTION : Human Capital management CLOSING DATE : 24 August 2020
MANAGEMENT ECHELON CHIEF DIRECTOR: BACK 2 BASICS REF NO: REFS/005651 Chief Directorate: Back 2 Basics SALARY : R1 251 183 per annum (all-inclusive package) CENTRE : Johannesburg REQUIREMENTS : Matric plus NQF7 in Public Administration/Local Government/ Development Management or relevant field of study. Coupled with a minimum of 5 years’ experience at a senior managerial level working in local Governance and Municipal level in the public service, and 3 years proven hands-on experience in managing B2B program. Furthermore, the recommended candidate will be required to produce his/her SMS Pre-entry certificate as offered by the National School of Governance (NSG) prior to the appointment being made. Competencies: Strategic Capability and Leadership; Programme and Project Management; Financial Management; Change Management; Knowledge Management; Service Delivery Innovation (SDI); Problem Solving and Analysis; People Management and Empowerment; Client Orientation and Customer Focus; Communication; and Honesty and Integrity; Knowledge and understanding of legislative and Policy framework governing the Local Governance and Municipalities in the Public Service; Knowledge and understanding of processes and systems regulating the Local Governance and Municipal practices in the Public Service; Knowledge and understanding of Departmental Strategic focusing on Local Governance and Municipal priorities; Strategic Management skills; Project Management skills; Financial Management skills; Conflict management skills; Interpersonal Skills; Planning and Organizing skills; Leadership Skills; Coordination Skills; Facilitation Skills; Analytical Skills; Knowledge Management skills; Project monitoring and evaluation. DUTIES : Advise, coordinate and monitor the implementation local government performance improvement programme in the province and municipalities; Provide strategic advice and support in the implementation of local government performance improvement programme; Manage the coordination of stakeholders within and outside of government in support of local government improvement programme; Monitor performance of provincial COGTA Departments and their municipal support programmes; Facilitate development and coordinate implementation of support packages and interventions to address immediate performance challenges; Oversee management of complaints and correspondence from citizens, ministry, presidency and parliament. ENQUIRIES : Caiphus / Andy, cell: (071) 474 7078/51 DIRECTOR: BACK 2 BASICS REF NO: REFS/005652 Chief Directorate: Back 2 Basics SALARY : R1 057 326 per annum (all-inclusive package) CENTRE : Johannesburg REQUIREMENTS : Matric plus NQF7 in Public Administration/Local Government/ Development Management or relevant field of study. Coupled with a minimum of 5 years’ experience at a middle managerial level working in local Governance and Municipal level in the public service and 3 years proven hands-on experience in managing B2B program. Furthermore, the recommended candidate will be required to produce his/her SMS Pre-entry certificate as offered by the National School of Governance (NSG) prior to the appointment being made. Competencies: Strategic Capability and Leadership; Programme and Project Management; Financial Management; Change Management; Knowledge Management; Service Delivery Innovation (SDI); Problem Solving and Analysis; People Management and Empowerment; Client Orientation and Customer Focus; Communication; and Honesty and Integrity; Knowledge and understanding of legislative and Policy framework governing the Local Governance and Municipalities in the Public Service; Knowledge and understanding of processes and systems regulating the Local Governance and Municipal practices in the Public Service; Knowledge and understanding of Departmental Strategic focusing on Local Governance and Municipal priorities; Strategic Management skills; Project Management skills; Financial Management skills; Conflict management skills; Interpersonal Skills; Planning and Organizing skills; Leadership Skills; Coordination Skills; Facilitation Skills; Analytical Skills; Knowledge Management skills; Project monitoring and evaluation. DUTIES : Provide support to province and implement policies and programmes to improve performance of municipalities; Coordinate and monitor implementation of performance plans in municipalities; Coordinate stakeholders within and outside government in support of local government improvement programme; Collaborate and participate in provincial B2B coordinating structures to monitor and report municipalities performance; Management of complaint’s and correspondence from parliament, presidency and citizens; Facilitate support action plans and intervention to address immediate performance challenges in a municipality; Assist the department in coordinating reports on B2B action plans by local municipalities; Collate, consolidate and report on progress by municipalities on the B2B programme; Support in particular Municipalities that are in destress on B2B matters acting on behalf of the department; Regularly hold meetings with the concerned municipalities to facilitate the B2B action plans; Conduct any other function in relation to B2B as directed by the MEC, HOD and/or their delegate; Report to the MEC, HOD and/or their delegate on the status of Local Government in relation to the B2B programmes/ ENQUIRIES : Caiphus/ Andy, Cell: (071) 474 7078/51 DIRECTOR: DISASTER MANAGEMENT REF NO: REFS/005748 Directorate: Disaster Management SALARY : R1 057 326 per annum (all-inclusive package) CENTRE : Midrand REQUIREMENTS : Matric plus NQF7 in Disaster Management, coupled with a minimum of 8 years’ experience in Disaster Risk Management or a risk related field and 5 of the 8 years’ experience must be in a middle managerial level. A post graduate degree will be an added advantage. Furthermore, the recommended candidate will be required to produce his/her SMS Pre-entry certificate as offered by the National School of Governance (NSG) prior to the appointment being made. Competencies: Problem management skills; Analytical and logical thinking; Good communication Skills; Project Management skills; Client Orientation and Customer Focus; Leadership and Facilitation skills; People management skills; Planning and organizing skills; Report writing skills; knowledge of programme and project management; Policy analysis and development; Knowledge and application of Disaster Management legislation; knowledge of the departmental policies, priorities and processes; Understanding of public service legislation and systems; Flexibility and ability to work under pressure; Honesty and integrity; Attention to detail; Confidentiality; Work overtime and be on stand-by to respond to incidents and disasters in the province; Knowledge of Microsoft packages and a valid driver’s license. Must be ambulatory. DUTIES : Manage arrangements for the development and adoption of integrated disaster management policy in Gauteng; Supervise the execution of disaster management policy between the province, metropolitan and district municipalities; Oversee co-operation with the national and provincial spheres, neighbouring provinces and international role players; Ensure the functionality of disaster management centers in the province; Manage Intergovernmental structures for disaster management in the province; Manage the development and implementation memoranda of underrating; Ensure effective Disaster risk assessment and risk reduction process in the province; Generate Provincial Indicative Disaster Risk Profile; Monitor, updating and disseminating disaster risk information; Supervise disaster risk assessment quality controls; Manage Disaster management planning including development and review of Disaster management framework and disaster management plans in the province; Ensure Scoping and development of disaster risk reduction plans, projects as well as the inclusion of disaster risk reduction efforts in other structures and projects; Ensure Integration of disaster risk reduction with spatial development planning; Supervise the incorporation of disaster risk reduction planning into integrated development planning; Supervise the Implementation and monitoring of disaster risk reduction programmes and initiatives; Ensure the Progressive application of disaster risk reduction strategies, techniques and measures by provincial organs of state, municipalities and other key stakeholders; Manage disaster operations during sports and recreational events in the province; Manage pre-disaster response activities including eearly warning and Dissemination of early warnings; Manage disaster response activities including Assessments, classification, declaration and review of a disaster; Supervise Disaster impact assessments, revises and reporting; Ensure Integrated disaster response and recovery and rehabilitation operation; Coordinate disaster management funding activities for the province; Management disaster risk reduction funding and projects; Manage post disaster funding initiatives including grants; Provide advice to municipalities, sectors and other stakeholders; Supervise disaster risk reduction, Provincial Security and Events, Monitoring and Evaluation committees; Manage distribution of disaster relief for the province; Develop and implement Policies, regulations and Standard Operating Procedures for disaster response for province; Manage PDMC operations; Manage staff performance; Manage staff leave plan; Manage staff training and development; Coordinate activities of the directorate; Manage conflict in the team. ENQUIRIES : Caiphus/ Andy, Cell: (071) 474 7078/51
OTHER POSTS DEPUTY DIRECTOR: DISASTER MANAGEMENT REF NO: REFS/005259 Directorate: Disaster Management SALARY : R733 257 per annum (all-inclusive package) CENTRE : Johannesburg REQUIREMENTS : Matric plus NQF7 in Disaster Management, Humanitarian Studies, Sustainable Development or relevant field of study. Coupled with a minimum of 5 years working experience in Disaster Management. 3 of the 5 years must be in a supervisory level. A post graduate qualification will be an added advantage. Competencies: knowledge of the Disaster Management legislation and the implementation thereof, Skills to develop and manage the implementation of Disaster Management policies, Communication skills, problem solving, analytical thinking, Organisational skills, Project Management skills, Ability to work under pressure, Computer Literacy and a valid driver’s license. Must be ambulatory. DUTIES : Manage and co-ordinate disaster response and recovery in the province as and when required on a 24 hour basis; Manage and provide support to the municipalities and sector departments during incidents and disasters; Manage the coordination of different stakeholders (Sector departments, private sector and other entities) during incidents or disasters; Manage the coordination of disaster relief during incidents disasters and incidents in the province; Manage response to incidents and disasters in the Province; Participate in Provincial Joint Operation Centre and Municipal Joint Operation Centre; Manage disaster impact assessments during and after disasters or incidents or disaster; Manage physical verification of damaged infrastructure following an incident in the province; Manage declaration and classification processes of disasters in the province; Manage post disaster reports and reviews; Manage the facilitation of post disaster funding in the province; Manage the implementation of disaster projects in the province. Manage the facilitation and implementation of post disaster rehabilitation and reconstruction plans and projects in the province; Provide advice to municipalities, sectors and other stakeholders; Participate in disaster risk reduction, Provincial Security and Events, Monitoring and Evaluation committees ;Manage distribution of disaster relief for the province ;Develop disaster response and funding guidelines ; Develop and implement Standard Operating Procedures for disaster response for the PDMC; Developing and coordinating disaster risk assessment processes (Micro & Macro); as well as reports for the province; Assist with the development of disaster management plans for the province and assisting sector departments to develop plans; Assist with development of disaster management frameworks for the province and assisting municipalities to develop disaster management framework; Develop seasonal, events and disaster response plans and other relevant Contingency for the Provincial Disaster Management Centre; Conduct preparatory workshops for disaster response activities in the Province Implement disaster response plans ;Coordinate Contingency plans and response plans from the municipalities, sector departments and other public entities ; Management of staff. ENQUIRIES : Caiphus/ Andy, Cell: (071) 474 7078/51 DEPUTY DIRECTOR: INTERGOVERNMENTAL RELATIONS REF NO: REFS/005207 Directorate: Intergovernmental Relations SALARY : R733 257 per annum (all-inclusive package) CENTRE : Johannesburg REQUIREMENTS : Matric plus NQF level 7/ B-Tech in Public Administration, Law, Arts, Social Sciences or Development Studies or relevant qualification, coupled with a minimum of 5 years appropriate relevant experience in a municipality or supporting municipalities with at least 3 years at a supervisory level. A post-graduate degree would be an added advantage. Competencies: a proven track record in working with or in a municipality; a proven track record of designing, implementing, monitoring and closing of projects; Excellent working knowledge of Windows including the use of Microsoft Word, PowerPoint, Excel, electronic diary management, email and Internet; Excellent written and verbal communication skills; Knowledge of reporting procedures, procurement directives and procedures, compilation of management reports, planning and organising, and subject knowledge; Organisation and ability to operate computers; Good interpersonal relations; Ability to apply problem solving techniques; Project management skills; Ability to formulate and analyse policy; Analytical thinker; Good verbal exchange of information requiring difficult explanation and tact; Ability to prepare routine notes, minutes, memoranda and letters; Ability to work as part of a team and build the team; Presentation and facilitation skills; Ability to think innovatively and bring innovative ideas and approaches to the table that may impact existing policies/methods and understanding; A driver’s license is essential. DUTIES : Drive the Intergovernmental Relations Strategy of the Department and the provincial IGR agenda; Coordinate political and technical IGR structures by contributing to setting the agenda and tracking resolutions; Support municipalities in implementing their IGR strategies; Develop an support plan to enhance municipal capacity in IGR and design monitoring tool to identify gaps and areas for targeted support; Coordinate quarterly meetings of IGR practitioners to assist municipalities in sharing best practice, enhancing the skills of IGR practitioners and identify areas of collaboration between municipalities and sector departments; Collaborate with the Municipal IDP Directorate to ensure seamless development within the province avoiding duplication and wastage of government resources; Facilitate the development of memoranda of understanding between the spheres of government and sector departments; Monitor the MEC/MMC forums of sector departments, measure its outcome and its impact on municipalities; and Align and ensure effectiveness of municipal IGR structures; Develop an implementation plan and monitoring tool; Coordinate quarterly meetings of IGR practitioners; Coordinate quarterly meetings of the MEC/MMC; Align and ensure effectiveness of municipal IGR structures; Develop and Manage Strategic Partnerships within and outside the department; Continuously engage, communicate and liaise with customers and identify changes in their needs and expectations; Foster and maintain positive and productive inter-governmental relations both internally and externally; Promote strategic partnerships with relevant professional, academic, business, industry and public entities aimed at supporting the department to implement its programmes and develop its staff; Participate in relevant fora for the benefit of the department, including but not limited to meetings and workshops called by the Department of Cooperative Governance, Office of the Premier, other sector departments. ENQUIRIES : Caiphus/ Andy, Cell: (071) 474 7078/51 DEPUTY DIRECTOR: CORPORATE GOVERNANCE REF NO: REFS/ 005179 Directorate: Risk Management SALARY : R733 257 per annum (all-inclusive package) CENTRE : Johannesburg REQUIREMENTS : Matric plus NQF level 7/ B-Tech in Internal Audit or relevant qualification, coupled with a minimum of 3-5 years Internal Audit experience at a supervisory level. Competencies: Understanding of the Public Finance Management Act; Knowledge of King IV on Corporate Governance, Public Service Act, Treasury Regulations and Extensive auditing skills; Good business process mapping skills; good working knowledge of Microsoft Office and MS Project; Knowledge and understanding of accounting principles, practices and concepts; Overview of BAS system and other financial management systems. Knowledge of accounting legislations including the Treasury Regulations; Customer management skills; Strong leadership skills; Strong consulting and advisory skills; Business acumen; Supervisory ability; Report writing skills; Coaching and training skills; Results/quality management; Innovation/continuous; Improvement; Problem solving; Analytical; Initiative; Interview skills; Team work ability; Ability to meet deadlines; Innovative; Ability to take ownership of tasks. DUTIES : Facilitate and coordinate external audits, compliance and risk audits, IT audits and Performance audits in line with the audit plan from the Gauteng Provincial Treasury and Auditor General plan; Develop response action plans for internal and external audit findings based on recommendations and follow up to ensure that management implements the agreed actions; Draft committee charters and monitoring the functionality of the committees established; Assess the adequacy of key internal controls; Review the quarterly performance report and the portfolio of evidence for validity, reliability, accuracy and completeness; Review of the Standard Operating Procedures for different units; Input in the development of 3 years audit plans; Maintain effective working relations with all the departmental operating management; Develop the compliance Risk Register; Monitor the implementation of the risk register; Promote operational efficiency, minimise errors and threats by providing an independent, objective assurance and advisory service to evaluate and improve the effectiveness of internal controls and the integrity of financial and other information; Develop a comprehensive, practical program of coverage for assigned areas; Manage the activities of officials assigned to the review of various organisational and functional activities; Execute internal control reviews in compliance with the Corporate Governance methodology; Maintain effective working relations with all the departmental operating management and other Stakeholders. ENQUIRIES : Caiphus/ Andy, Cell: (071) 474 7078/51 ASSISTANT DIRECTOR: DISASTER MANAGEMENT REF NO: REFS/005180 Directorate: Disaster Management SALARY : R376 596 per annum (plus benefits) CENTRE : Midrand REQUIREMENTS : Matric plus NQF6/National Diploma in Disaster Management or related field, coupled with a minimum of 3 years’ experience in Disaster Management. A four years qualification, two years supervisory experience and a registration with a recognised Disaster Management Professional Body will be an added advantage. Competencies: knowledge of the disaster management legislation and the implementation thereof; skills to develop disaster management policies; communication skills; problem solving; analytical thinking; organisational skills, project management skills, ability to work under pressure, computer literacy and a valid driver’s license. DUTIES : Establishment and maintenance of an integrated institutional capacity for disaster management at provincial and municipal level, inclusive of the advisory forum, disaster management centres and drafting of Disaster Management Policies and Frameworks. Assist with developing and implementing provincial disaster risk reduction policies, plans and programs. Ensure municipalities and relevant stakeholders develop and implement integrated disaster management plans in accordance with approved disaster management legislation. Ensure effective and appropriate disaster response and recovery by implementing a uniform approach to the dissemination of early warnings, averting or reducing the potential impact of respect of personal injury, health, loss of life, property, infrastructure, environments and government services. Implement immediate integrated and appropriate response and relief measures when significant events or disasters occur or are threatening to occur. Gather or collect information and compile assessment reports during and/or after incidents/disasters. Assist with development and implementation of a comprehensive information management and communication system, assist with the establishment integrated communication links with all disaster risk management role players. Promote a culture of risk avoidance among stakeholders by capacitating role players throng integrated education, training and public awareness programmes informed by scientific research. Assist and advise municipalities and provincial departments with the process of accessing funds for Disaster Management. Supervise Senior Administrative Officers in maintaining and co-ordinating disaster response and planning structures in the municipalities of Gauteng. Write memorandum, reports and other required correspondence. Attend and participate in workshops conferences and seminars. Arrange and initiate Disaster Management workshops/training for the Province. Assist municipalities with the establishment and maintenance of volunteer structures. Manage and co-ordinate disaster response and recovery on a 24-hour basis. ENQUIRIES : Caiphus/ Andy, Cell: (071) 474 7051/78 ASSISTANT DIRECTOR: COMMUNITY DEVELOPMENT COORDINATION REF NO: REFS/005181 (X2 POSTS) Directorate: Community Development SALARY : R376 596 per annum (plus benefits) CENTRE : Ekurhuleni and Sedibeng REQUIREMENTS : Matric plus NQF level 6/ National Diploma in Development Work or equivalent qualification, coupled with 3 - 5 years community work experience. Competencies: supervisory skills; management skills; computer skills; communication skills; facilitation skills, problem solving skills, organisational skills, project management skills, secretariat skills, analytical skills, performance and development management skills, public participation skills, public relations and events management skills; knowledge of the PFMA; understanding of the Municipal Structures Act, Municipal Systems Act and Municipal Financial Management Act. A valid driver’s license. DUTIES : Supervise the work of Community Development Workers (CDW’s) as well as coaching and mentoring; Report to the directorate the work of the CDWs; Convene regular meetings with CDWs for briefing and reporting purposes on progress, problems experienced; Network with high level officials in municipalities and other government departments; Ensure that the unit’s budget is aligned to the PFMA; Participate in the design and implementation of strategic plans, vision and operational plans; Align the unit’s vision and mission to that of the department; Establish working relations with external stakeholders, all spheres of government and various directorates within the department; Facilitate strategic intervention to ensure efficient service delivery; Compile reports that assist other government departments to identify shortcomings; Manage and coordinate the establishment of Intergovernmental Fora (IGF); Monitor daily and weekly reports from the CDWs and compile monthly, quarterly and annual reports; Advise CDW’s on immediate possible solutions to community problems; Offer human resources support to CDWs by identifying their training needs and ensuring that they make use of Employee Assistance Program services when necessary; Compile reports on volatile wards and submit them to the department; Conduct environmental scans in preparation for MEC’s imbizos; Network with other government departments on advocacy communication material; Assist in the layout design of the CDW Programme material; Facilitate information dissemination to communities and all government departments; Ensure that door to door targets are met; Compile data gained from door to door visits and submit to all government departments; Secure resources for CDWs e.g. stationary, tracksuits and business cards; Prepare agendas and secure venues for staff cluster meetings. ENQUIRIES : Caiphus/ Andy, Cell: (071) 474 7051/78 ASSISTANT DIRECTOR: ORGANISATIONAL PERFORMANCE REF NO: REFS/ 005182 Directorate: Strategic Planning, Programme Management and Organisational Performance SALARY : R376 596 per annum (plus benefits) CENTRE : Johannesburg REQUIREMENTS : Matric plus NQF level 6/ National Diploma in Public Management/ Strategic Management or relevant qualification, coupled with 4-5 years strategic planning experience in public service environment. Competencies: Strategic Planning Skills; Reporting skills; Analytical skills; Monitoring skills; Facilitation skills; Interpersonal skills; Monitoring and evaluation skills; Planning and organizing; Leadership skills; People Management skills; Communication skills; Coordination and facilitation skills; Detail orientated; Problem solving skills; Knowledge and understanding of Strategic Planning framework, systems, procedures and processes applicable in the Public Service; Knowledge and understanding of Departmental key priorities, strategic objective, goals and reporting framework. DUTIES : Assist and support with the compilation of a Departmental Strategic Plan, Departmental Annual Performance Plan and Departmental Operational Plan; Assist, organise and support consultation sessions with programme managers; Capture and record inputs provided for the strategic plan; Schedule follow up sessions with programme managers on the implementation of the strategic plan; Assist and support strategic planning follow up sessions; Capture corrective action on the implementation of strategic plan; Compile work plan of senior admin officer; On-going mentoring and coaching of SAO; Manage the work of SAO; Compile quarterly progress reports of SAO; Review quarterly progress reports of SAO; Attend and provide inputs in all meetings, workshops and information dissemination sessions; Compile accurate reports for all meetings workshops and information dissemination sessions; Facilitate and guide management in the development of strategic objectives and performance indicators; Structuring strategic plans, APPs and operational plans in accordance to the framework and guidelines provided; Capture and articulate inputs in order to interpret it correctly into objectives or indicators. ENQUIRIES : Caiphus/ Andy, Cell: (071) 474 7078/51 ASSISTANT DIRECTOR: PERFORMANCE MANAGEMENT REF NO: REFS/ 005745 Directorate: Human Capital Management SALARY : R376 596 per annum (plus benefits) CENTRE : Johannesburg REQUIREMENTS : Matric plus NQF level 6/ National Diploma in Human Resource Management/development or relevant qualification, coupled with a minimum of 3 years’ experience in performance management environment. Competencies: Knowledge of Public Service Performance Management legal framework, HR Policies, Public Finance Management Act (PFMA), Public Service Coordinating Bargaining Council (PSCBC), General Public Service Sector Bargaining Council (GPSSBC) Resolutions and collective agreements impacting on PMDS implementation; Good interpersonal skills; Assertive; Good planning and organisational skills; Self-driven and high levels of initiative; Customer service orientated; Excellent team player; Attention to detail; Confidentiality; Tact and discretion; Professional approach and conduct; Computer Literacy; Ability to handle stress; Report writing skills; Mediation and counselling; Basic Practical Accounting. DUTIES : Facilitate the signing of Performance Agreements by all employees on salary levels 1 – 16 by 31 April annually, linked to the financial year; Capture all SMS Performance Agreements on PERSAL system and compile report on non-compliance of filing Performance Agreements on e-PMDS by SL 1 to 12 employees; Analyse probationary reports to determine first time participants on the system; Facilitate the filing of mid-term Performance Reviews and annual performance assessments by SMS and SL 1 to 12 employees e-PMDS; Capture SMS Performance Reviews and annual performance assessments on PERSAL system and assist to compile the non-compliance report; Compile mid-year annual assessments and annual assessment poor performance report of SMS members for submission to DPSA; Facilitate the submission of the HODs performance agreement to the Public Service Commission and DPME on the stipulated due dates; Assist to coordinate the annual performance assessment process of the HoD in consultation with the OoP and DPME; Capture final assessment scores to determine eligibility for performance rewards; Compile business unit’s pre and post-moderation performance scores verification letters for moderation committee and approval by heads of unit, respectively; Compile the pre-payment exception reports to and request the post-payment exception reports from Gauteng e-Government to verify accuracy and eligibility of incentives paid to employees; Initiate corrective action for non-payment of performance rewards to qualifying employees; Confirm validity of performance evidence submitted in motivation of highly effective performance rating; Prepare finance mandates for payment of performance cash bonus; Prepare Human Resource Administration (HRA) Forms 6 and 11 for payment of pay-progression; Prepare letters of appointment of the moderation committee members and oversee logistical arrangements for the assembly (meetings) of the moderation committees; Prepare packs for moderation committee meetings; Conduct PMDS internal workshops as and when required; Formulate an effective filing and tracking system to enable easy retrieval of information; Provide secretarial and logistical support for specific Performance Management meetings and workshops; Logistical arrangements for meetings and workshops organised (refreshments, data projector, attendance registers, meeting agendas and venue bookings);Assist to draft PMDS Guidelines and procedure manuals. ENQUIRIES : Caiphus/ Andy, Cell: (071) 474 7078/51 ASSISTANT DIRECTOR: CONDITIONS OF SERVICE REF NO: REFS/ 005746 Directorate: Human Capital Management SALARY : R376 596 per annum (plus benefits) CENTRE : Johannesburg REQUIREMENTS : Matric plus NQF level 6/ National Diploma in Human Resource Management or relevant qualification, coupled with a minimum of 3 years’ experience in the field of Conditions of Service, Service Benefits in the Public Service. Competencies: Knowledge and Understanding of Legislative and Policy Framework regulating Conditions of Service and Service Benefits, Leave Administration and PILIR Administration process in the Public Service; Knowledge and Understanding of procedures, process and systems in the implementation of Conditions of Service and Service Benefits, Communication Skills: Written: complex notes/memos/reports; Verbal: exchange of information requiring difficult explanations; Extensive knowledge of PERSAL, ESS and HR prescripts, Good understanding of PSCBC resolutions ,Management Skills; People Skills; conflict resolution Skills; Reporting Skills; Negotiation Skills; Planning and organising skills; Project management skills; Presentation skills; Problem solving skills; Operational planning skills; ability to work under pressure and being self-motivated; ability to work in a diverse team; Ability to adapt to change; Ability to liaise with business partners; ability to build strong client relationship and ability to perform multiple tasks and work overtime where necessary. A valid driver’s license. DUTIES : Monitor the development, review, implementation and management of administering processes in Conditions of Service and Service Benefits; Facilitate, drafting, revision and implementation of procedures manuals and policies governing Conditions and Service benefits. Monitor and supervise the information dissemination on new and revised directives and PSCBC Resolutions regulating Conditions of Service and Service benefits; Provide problem solving mechanisms on queries and disputes arising from implementation in conditions of service and service benefits; Check the correctness of transactions before submission to e-Government for implementation; Monitor and audit the implementation of conditions of service and service benefits; Prepare and provide responses to legislature questions and audit queries on the administration and implementation thereof; Develop and monitor the system of administrating leave and other policy documents relating to leave administration; Provide analysis of leave reports; Monitor the communication of revised national resolutions and directives regulating the interpretation and implementation of leave; Prepare and provide responses to questions and audit queries on the administration and utilisation of leave; Provide advice to management and staff on the utilisation of leave; Manage the receiving and recording of PILIR applications; Manage the provision of feedback to staff on rejected/approved applications; Manage the quality preparation and submission of PILIR applications to Health Risk Manager; Attend meetings with the designated Health Risk Manager on PILIR cases; Attend meetings/bi-lateral at relevant Provincial and National PILIR committees and structures; and prepare and provide reports on the utilisation and financial implications of PILIR in the department; Monitor the implementation of Operational Plans of the unit; Conduct performance reviews and assessments for staff; Identify and implement staff development plans; Implement and monitor staff leave plans. Identify Human Resources risks and develop service improvement mechanism in line with the business needs. ENQUIRIES : Caiphus/ Andy, Cell: (071) 474 7078/51 ASSISTANT DIRECTOR: ORGANISATIONAL DEVELOPMENT REF NO: REFS/ 005747 Directorate: Human Capital Management SALARY : R376 596 per annum (plus benefits) CENTRE : Johannesburg REQUIREMENTS : Matric plus NQF level 6/ National Diploma in Organisational Development/Management Services/Human Resource Management or relevant qualification, coupled with a minimum of 3 years’ experience in the field of Organisational Development. Competencies: Work study investigation skills; Change management skills; Establishment administration skills; Job profiling skills; Job evaluation skills; Analytical skills; Report writing skills; Consultation skills; Communications skills; Project management skills; People management skills; Inter-personal skills; Knowledge and Understanding of work study, change management, job profiling, job evaluation, establishment, administration systems, procedures, processes and practices applicable in the Public Services; Knowledge and understanding of the departmental organisational development and change management challenges, processes and procedures. A valid driver’s license. DUTIES : Facilitate and coordinate organisational development and change management functions in the department; Facilitate the profiling of newly defined posts; Facilitate the re-profile of redefined posts; Facilitate the process of re-profiled posts to incumbents; Monitor the archive and maintain records on all job profiles; Facilitate and coordinate the job profiles for advertising, performance contracting, evaluation of posts and generic queries on posts; Identify existing posts due for evaluation; Prepare and submit pre-interview questionnaires for evaluation of identified posts; Follow-up on the implementation of job evaluation mandates; Prepare and facilitate a job evaluation panel on evaluated posts; Prepare and submit motivation for implementation of job evaluation results; Monitor and communicate the implementation of job evaluation mandates; Communicates revised national job evaluation circulars and directives to staff in the department; Identify post establishment errors; Prepare and submit motivation for implementation of proposed amendments; Submit mandates on establishment changes for implementation on Persal; Monitor and communicate the implementation establishment mandates to programme managers; Identify work study requirements; Prepare and submit motivation for implementation of work study interventions; Submit and monitor the implementation of work study mandates; Communicate the implementation of work study mandates to programme managers; Coordinate and participate in optimum post and staff utilisation in the department; Input towards the development of change management strategy for projects of change; Implement change management plan; Facilitate pre go-live support to users; Facilitate the institutionalise of change; Prepare a close-out report on change management; supervise staff performance and development; Supervise staff leave and training; Input towards development of business plan and operational plan for the unit; Supervise performance and appraisal of employees. ENQUIRIES : Caiphus/ Andy, Cell: (071) 474 7078/51 ADMIN OFFICER: SECURITY MANAGEMENT REF NO: REFS/005424 Directorate: Security and Facilities Management SALARY : R208 584 per annum (plus benefits) CENTRE : Johannesburg REQUIREMENTS : Matric plus NQF Level 5 in Security Management offered by the State Security Agency (SSA) as well as a PSIRA Grade A Security Certificate coupled with working experience in security field of which 5 years is in investigation of security breaches. Competencies: excellent Communication and report writing skills, Customer care and ability to identify and solve security related problems. Knowledge of Minimum Information Security Standards (MISS), Minimum Physical Security Standards (MPSS), The Protection of Personal Information (POPI) Act, Public Finance Management Act 1 of 1999; The Criminal Procedure Act 51 of 1977; Security procedures Control of Access to Public Premises and Vehicles Act 53 of 1985, etc. A valid driver’s license is a must. DUTIES : Supervision of in-house and contract security personnel, ensure compliance with Service Level Agreement (SLA) by contract security officers, develop security duty list for in-house security personnel where necessary, conduct after hours security inspections, ensure that in-house security personnel enter into performance contract/agreement. Manage departmental office keys, Draft security registers, assist with security evaluation, Investigation and reporting of security breaches and leakage of sensitive information to the ASD: Security Management and relevant security authorities (SAPS and SSA). Ensure protection of state assets (personnel, information, documents and properties). Ensure taking of candidates` fingerprints after their interviews and submission to the State Security Agency (SSA) for screening thereof. Continuous liaison with SSA in respect of pre-employment screening of applicants, screening of service providers and vetting of officials. ENQUIRIES : Caiphus/ Andy, Cell: (071) 474 7078/51
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