FOOD AND BEVERAGES MANUFACTURING INDUSTRY SECTOR EDUCATION AND TRAINING AUTHORITY (FOODBEV SETA) Food and Beverages Manufacturing Sector Education and Training Authority (Foodbev SETA) is a schedule 3A Public entity established in terms of the Skills Development Act, 97 of 1998. Title: Manager: Supply Chain Ref: MSC/06/19 Department: Finance Employment: Permanent Report: Senior Manager: Finance Purpose: To perform and oversee the provision of supply chain management services within FoodBev SETA in line with legislative and internal policy guidelines.
• Ensure the effective monitoring and implementation of sound procurement management systems
• Ensure the implementation of supply chain management policies, procedures, standards, systems and practices • Take all precautionary measures to prevent irregular, unauthorised, fruitless and wasteful expenditure • Ensure the effective provision of supply chain management support to departments. 2. Sourcing and acquisition Management • Provide advice in the compilation of tender documents • Ensure acquisition of goods and services in an economical and efficient manner; • Ensure the effective and efficient management of tender specification and adjudication process, contract engagement process and contract value management to ensure effective management of contract agreements • Review quotations submitted by suppliers based on specifications 3. Supplier Management • Forge good relations with strategic or large and/or outsourced suppliers • Conduct evaluation of the supplier performance • Identify critical suppliers, supplier risks and ensure business continuity planning in terms of the identified risks • Facilitate the development of technical expertise within the unit and keep abreast of technical developments • Create and build partnerships with various internal and external stakeholders in support of the execution of the function • Review and maintain the central supplier database 4. Contract Management • Manage and assist in the compilation of contracts. • Ensure effective formalisation and monitoring of Service Level Agreement • Manage and ensure the provision of procurement and contract management information, guidance and training to the organisation • Assist the business units in preparing and managing all contracts • Maintain and update the Contract / Service Level Agreements Register • Manage vetting of Supply Chain contracts and service level agreements • Monitor contract expiry dates and notify end-users timeously. 5. Asset Management • Manage fixed assets • Oversee physical verification of assets (moveable and non-moveable) • Manage internal control of fixed assets including the movement of assets • Facilitate the process disposing of assets • Ensure safeguarding and maintenance of assets 6. Supply Chain Reporting • Prepare monthly and quarterly management reports • Prepare and review the annual procurement plan • Report to NT on acquisitions of more than 100 000 and above • Assist auditors to facilitate an effective audit and attend to any audit queries or findings that might arise 7. Reporting • Oversee the management and coordination of all financial reporting activities for the organisation including organisational revenue/expense and balance sheet reports, development and monitoring of organisational and contract/grant budgets. • Constantly monitor and report on the company’s financial and accounting processes and procedures, take corrective action where necessary, and recommend improvements to processes and procedures • Report on risk management • Provide regular feedback to the CEO regarding the operation of the financial department and processes therein 8. People / Staff Management • Monitor and manage staff performance of staff within the division as appropriate in compliance with the Performance Management policy and processes • Ensure achievement of department planned goals and targets. • Coach and mentor staff as appropriate to improve performance • Providing guidance and direction to subordinates, including setting performance standards and monitoring performance. • Practise sound labour relations within the approved conditions of service • Ensure the implementation and adherence of the human resources policies, procedures and practices within the department. Essential Requirements • A 3-year qualification in Supply Chain Management, Logistics, Purchasing or equivalent • 3-5 years of experience in Supply Chain Management, and public sector procurement experience of which 3 should have been at a supervisory level or experience in a functional/specialist area • Advanced knowledge of the Public Finance Management Act (PFMA) • Advanced knowledge of the National Treasury’s supply chain management guidelines, Treasury Regulation, Instructions Notes and Supply Chain Management Practice Notes • Advanced knowledge of the Preferential Procurement Policy Framework Act (PPPFA), Broad Based Black Economic Empowerment (B-BBEE) Act and the Code of Good Practice • Advanced knowledge and understanding of the Supply Chain Management cycle which includes demand, acquisition, logistics, disposal and supplier relationship management • Advanced Computer Literacy Competencies/ Skills required Skills • Interpersonal • Problem solving • Analytical • Negotiation • Legislation, Policies and Procedures • Business Environment • Supervisory • Presentation • Planning and Reporting Attributes • Innovation • Team player • Tact • Judgement • Strategic thinker • Proactive Other requirements • Required to work extensive hours • Undertake any reasonable duties as required by management • Required to travel The job description is a guide of minimum tasks and responsibilities and might change from time to time, depending on the organizational requirements and managerial ad hoc requests. CLOSING DATE: 12 July 2019 REPLY TO: recruitment@foodbev.co.za and quote the reference on the subject line.
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