FOOD AND BEVERAGES MANUFACTURING INDUSTRY SECTOR EDUCATION AND TRAINING AUTHORITY (FOODBEV SETA) Food and Beverages Manufacturing Sector Education and Training Authority (Foodbev SETA) is a schedule 3A Public entity established in terms of the Skills Development Act, 97 of 1998. Title: Administrator: Supply Chain Department: Finance Reference: ASC 01/20 Employment: Permanent: Employment Contract is limited to the licence duration of the SETA. Report: Manager: Supply Chain Purpose: To perform and undertake the effective functioning of the supply chain process based on required internal control measures, including coordinating the procurement of day-to-day goods and in line with legislative and policy guidelines.
• Place orders with Suppliers for goods and services required
• Monitor Suppliers to assess and validate timeliness of delivery in accordance with purchase order and contractual requirements • Identify potentially overdue deliveries and report to the end-user • Contest and dispute late deliveries and if necessary, cancel orders and place new orders with alternative Suppliers • Communicate with end users on status of Purchase Orders and potential delays • Conduct expediting activities where required, monitor and control supplier delivery and update the Supply Chain Management System • Coordinate returns of non-compliant goods to Suppliers (Credit Notes, etc.) • Participation in bid/tender initiations, compilations and evaluations 3. Coordinate supplier management • Process new Supplier applications (documentation and administration) • Maintain, update and administer the Supplier database • Monitor and measure Supplier performance and make improvement recommendations • Develop new or alternative sources of supply by continually monitoring the market for new products or innovations • Negotiate trade terms and discount structures with local suppliers 4. Perform procurement duties • Receive and open tenders and capture in Tender register • Provide administrative support to the bidding committees • Update FoodBev SETA information on the CRA system 5. Perform general finance duties • Liaise with Departments to obtain Capex and Opex accruals (monthly) • Perform month-end procedures (General Journal entries, etc.) • Maintain and update the financial inputs into the Fixed Asset Register • Physically verify Fixed Assets (periodically) • Prepare payment requests (system or manual) • Allocate and administer income, receipts and payments • Perform Banking reconciliations Qualification/s / Experience proposed for role: • A 3-year qualification in Supply Chain Management, Purchasing or Logistics Management or equivalent • Understanding of Public Finance Management Act and related Treasury Regulations • Knowledge and insight into Supply Chain Management in the Public Service (Regulations, Practice Notes, Circulars and Policy Frameworks) • Understanding of Supply Chain environment • Understanding of RFQ’s and Tender processes Years of experience proposed: • 1 to 3 years administration experience List the competencies / knowledge / skills required: Skill • Attention to detail • Problem-solving abilities • Creative and critical thinking skills • Professional and accountable Competencies • Team player • Proactive • Diligent • Reliable NB: the job description is a guide of minimum tasks and responsibilities and might change from time to time, depending on the organizational requirements and managerial ad hoc requests. Closing date: 14 February 2020 Applications to be sent to: recruitment@foodbev.co.za
Comments are closed.
|