EASTERN CAPE DEPARTMENT OF HUMAN SETTLEMENTS APPLICATIONS : Be forwarded to: post to: The Director: Human Resources Services, Eastern Cape Human Settlements, Private Bag X13008, Cambridge, 5206. Hand Delivery/Courier: Steve Tshwete House, 31-33 Phillip Frame Road (in front of SARS) Waverly Park, Chiselhurst, East London. CLOSING DATE : 28 December 2021 @ 10:00. Applications received after closing date will not be considered.
Failure to submit all the requested documents will result in the application not being considered. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Successful candidates will be appointed on a probation period of twelve (12) months. Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. The Department reserves the right not to make appointment(s) to the advertised post(s). Persons with disability and people from previously disadvantaged groups are encouraged to apply. Employment equity targets of the department will be adhered to. For SMS (Senior Management Service) Posts: In terms of DPSA Directive on compulsory capacity development, mandatory training and minimum entry requirements for members of the Senior Management Level for SMS appointments. It is a requirement for applicants to produce or attach a pre-entry Certificate for entry into the SMS posts and the full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme.
MANAGEMENT ECHELON CHIEF DIRECTOR: CORPORATE SERVICES REF NO: DHS.01/12/2021 Purpose: To render corporate services functions. SALARY : R1 251 183 per annum (Level 14), (all inclusive) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, an undergraduate qualification (NQF level 7) in Social Science in Industrial Psychology/Human Resource Management/Public Administration/Public Management as recognised by SAQA with 5 years’ experience at a senior managerial level (SMS). SMS pre-entry Certificate (proof of registration) is one of the minimum requirements for SMS positions as indicated under paragraph 10.3 of the DPSA Directives as an online course on www.thensg.gov.za. Highly diligent, confident candidates with substantial management experience. Sound management of human capacity, financial and assets within the office. Knowledge of government policies and planning systems. Good communication skills, project management skills, presentation skills, report writing skills, planning and organising, problem solving and analysis skills. Ability to work in a team. Must have a valid driver’s licence. Able to work under pressure and difficult deadlines. DUTIES : To oversee human resource management. Provision of Human Resource Planning Information Systems and human resources administration services. Provision of labour relations services. Provision of employee wellness programmes. To oversee organisational and human resource development services. Management of performance and development system. Rendering of organisational development and service excellence services. Management, co-ordination and facilitation of capacity building and training of all departmental employees. To oversee legal services. Provision of sound legal advice and litigation support to the department. Provision of legal opinions. Execute of all administrative legal actions to ensure compliance. Manage litigation matters. Draft and amend legislation and legal instruments. Monitor legal compliance with national international & continental instruments. Advice on the drafting and monitoring of the service level agreements. Manage the allocated resources of the chief directorate. Develop, implement, and maintain human resource management strategy, policies, systems and procedures to ensure the efficient utilisation of human resources in order to improve service delivery within the Public Service regulatory framework and relevant delegations. Ensure effective communication arrangements within the Branch for all personnel in all disciplines. Monitor and review the unit organisational structure to address service delivery requirements within budgetary constraints. Ensure the filing of vacant posts, within budgetary constraints, with the appointment of competent personnel. Develop implement and maintain an attendance management policy system and procedures to ensure the optimal utilisation of personnel within the budget. Manage overtime within budgetary constraints. Ensure that policy, systems and procedures to manage performance effectively, including rewards and incentives to deserving personnel, are in place and adhered to. Ensure sound employee relations in terms of the applicable labour legislation. Ensure that policy, systems and procedures to manage discipline are implemented and maintained. Implement a human resource development strategy for the unit. Build effective teams. Build capacity through the management of continuous training and development programmes for categories of staff. Skills And Competencies: Must have excellent analytic skills in communication (both written and verbal), Strong strategic capability and leadership, public knowledge management skills, people management, diversity management, risk management, corporate governance, client orientation and customer focus. Strong budgeting and financial management, change management and service delivery innovation. Excellent facilitation, report writing, research, negotiation, presentation, project management, strategic planning and motivations skills. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 CHIEF DIRECTOR: HUMAN SETTLEMENTS DELIVERY PLANNING AND PERFORMANCE REF NO: DHS02/12/2021 Purpose: To manage human settlements planning and performance management. SALARY : R1 251 813 per annum (Level 14), (all inclusive) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, an undergraduate qualification (NQF level 7) in Social Science/Developmental studies/Public Management/Public Administration as recognised by SAQA with 5 years’ experience at a senior managerial level (SMS). SMS pre-entry Certificate (proof of registration) is one of the minimum requirements for SMS positions as indicated under paragraph 10.3 of the DPSA Directives as an online course on www.thensg.gov.za. Highly diligent, confident candidates with substantial management experience. A sound knowledge and functioning of government systems and applicable legislations and regulations. Ability to take initiative. Good communication skills, project management skills, presentation skills, report writing skills, planning, and organising, problem solving and analysis skills. Ability to work in a team. Effective and efficient management and monitoring of organisational budget and expenditure. Must possess a valid driver’s license. Computer literate. Able to work under pressure and difficult deadlines. DUTIES : Oversee, review, and develop integrated human settlements plans. Manage, review and develop Provincial Human Settlements plans in line with sector plans. Manage review and develop technical planning for Human Settlements including spatial planning. Oversee human settlements research and the development of policies. Manage the development and review of provincial human settlements policy, strategy and guidelines and human settlements norms and standards. Manage the provision of advice and policy interpretation to stakeholders and municipalities. Develop and maintain the province with wide medium-term human settlements research. Co-ordinate and manage human settlements research projects. Oversee capacitation and support municipalities about human settlements development. Co-ordinate housing education, training and developing programmes. Ensure proper implementation of human settlements development i.r.o. partnerships. Monitor evaluate and report on capacity building programmes. Provide assistance to municipalities in order to meet the accreditation criteria. Facilitate accreditation of municipalities. Monitor and evaluate accredited municipalities. Manage the allocated resources of the chief directorate. Develop, implement and maintain human resource management strategy, policies, systems and procedures to ensure the efficient utilisation of human resources in order to improve service delivery within the Public Service regulatory framework and relevant delegations. Ensure effective communication arrangements within the branch for all personnel in all disciplines. Monitor and review the unit organisational structure to address service delivery requirements within budgetary constraints. Ensure the filing of vacant posts, within budgetary constraints, with the appointment of competent personnel. Develop implement and maintain an attendance management policy system and procedures to ensure the optimal utilisation of personnel within the budget. Manage overtime within budgetary constraints. Ensure that policy, systems and procedures to manage performance effectively, including rewards and incentives to deserving personnel, are in place and adhered to. Ensure sound employee relations in terms of the applicable labour legislation. Ensure that policy systems and procedures to manage discipline are implemented and maintained. Implement a human resource development strategy for the unit. Build effective teams. Build capacity through the management of continuous training and development programmes for categories of staff. Skills and Competencies: Knowledge of applicable legislation and prescripts, government programmes, information management, policies and procedures, Public Finance Management Act (PFMA). Excellent research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation skills and working in a team. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 DIRECTOR: GRANT MANAGEMENT REF NO: DHS 03/12/2021 Purpose: To manage Human Settlements Grant SALARY : R1 057 326 per annum (Level 13), (all inclusive) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, B. Degree (NQF level 7) in Public Administration/Finance/Cost and Management Accounting/Information Systems as recognised by SAQA with 5 years’ experience at a middle/senior management level. SMS pre-entry Certificate (proof of registration) is one of the minimum requirements for SMS positions as indicated under paragraph 10.3 of the DPSA Directives as an online course on www.thensg.gov.za. A sound knowledge and functioning of government systems and applicable legislations and regulations. Ability to take initiative. Good communication skills, project management skills, presentation skills, report writing skills, planning, and organising, problem solving and analysis skills. Ability to work in a team. Effective and efficient management and monitoring of organisational budget and expenditure. Must possess a valid driver’s license. Computer literate. Able to work under pressure and difficult deadlines. DUTIES : Management and administration of the human settlement development grant and other related funds. Monitor all approved conditional grant cash flows (CGBP). Monitor approved revised cash flows for mid-year review. Monitor grant allocation committed on BAS. Monitor timely settlement and accounting of all creditors in compliance with financial prescripts. Monitor monthly and quarterly grant performance reports to National Department of Human Settlements and Treasury. Monitor trust accounts reconciliation. Management and administration of the housing subsidy system in the implementation of human settlements development grant. Monitor timely beneficiary approvals and transfers. Monitor credible reports HSS/BAS reconciliation, project financial and non-financial report. Monitor support to accredited municipalities and districts. Monitor captured CGBP on HSS as per the National Practice note. Effective management of audit intervention plan, risk function with grant management. Monitor risks identified incorporated in the risk register for the component. Monitor audit findings from the audit management report and resolve them. Monitor monthly cash flow projection per project. Monitor grant performance report. Manage the allocated resources of the directorate. Ensure timeously development of job description and implementation of work plans and personal development plans (PDP’s) for all employees in the sub-directorate. Manage daily employee performance and ensure timely performance assessments of all sub-ordinates. Maintain high standards by ensuring that the team/section produces excellent work in terms of quality/quantity and timeliness. Resolve problems of motivation and control with minimum guidance from manager. Delegate functions to staff based on individual potential. Provide the necessary guidance and support and afford staff adequate training and development opportunities. Ensure management, maintenance and safekeeping of assets. Ensure sound employee relations in terms of the applicable labour legislation. Ensure that policy, systems and procedures to manage discipline are implemented and maintained. Implement a human resource development strategy for the unit. Build effective teams. Build capacity through the management of continuous training and development programmes for categories of staff. Skills and Competencies: Knowledge of applicable legislation and prescripts, government programmes, information management, policies and procedures, Public Finance Management Act (PFMA). Excellent research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation skills and working in a team. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 DIRECTOR: INSTITUTIONAL PERFORMANCE ASSESSMENT AND PROGRAMME EVALUATION REF NO: DHS 04/12/2021 Purpose: To provide institutional performance assessment and programme evaluation services. SALARY : R1 057 326 per annum (Level 13), (all inclusive) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, B. Degree (NQF level 7) in Social Science/Monitoring and Evaluation/Public Management/Business Administration/Built Environment/Auditing as recognised by SAQA with 5 years’ experience at a middle/senior management level. SMS pre-entry Certificate (proof of registration) is one of the minimum requirements for SMS positions as indicated under paragraph 10.3 of the DPSA Directives as an online course on www.thensg.gov.za. A sound knowledge and functioning of government systems and applicable legislations and regulations. Ability to take initiative. Good communication skills, project management skills, presentation skills, report writing skills, planning, and organising, problem solving and analysis skills. Ability to work in a team. Effective and efficient management and monitoring of organisational budget and expenditure. Must possess a valid driver’s license. Computer literate. Able to work under pressure and difficult deadlines. DUTIES : Manage strategic leadership to the institutional performance assessment and programme evaluation. Review and implement a monitoring and evaluation framework. Provide assistance to programmes in the design of a monitoring and evaluation systems with associated procedures. Review the component strategic plans (strategic plan, annual performance plan and annual operational plan). Manage and compile institutional performance and strategic reports. Co-ordinate the component budget, financial expenditure and submission of statutory reports (IYM, Quarterly, Half Year and Annual Reports). Report and comment on findings at relevant forums and handle high level ad hoc requests for information. Provide an advisory and support service to maintain appropriate levels of monitoring and evaluation outputs. Manage assessment department’s effectiveness and efficiency in supporting the attainment of service delivery objectives. Analyse, monitor and evaluate reports and performance. Submit findings, recommendations and institute remedial actions where appropriate. Review strategic risks and implement action plans. Manage audit improvement plans. Monitor, evaluate and report on programme performance aligned to statutory prescripts. Monitor and report on progress of housing programmes. Annual reports, quarterly performance reports, electronic quarterly performance report (EQPRS), half year performance reports, co-ordinate quarterly conditional grant review report, manage evaluation of programme interventions, manage and conduct project level monitoring to assess project performance, manage audit of performance objectives. Manage the allocated resources of the directorate. Ensure timeously development of job description and implementation of work plans and personal development plans (PDP’s) for all employees in the sub-directorate. Manage daily employee performance and ensure timely performance assessments of all sub-ordinates. Maintain high standards by ensuring that the team/section produces excellent work in terms of quality/quantity and timeliness. Resolve problems of motivation and control with minimum guidance from manager. Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities. Ensure management, maintenance and safekeeping of assets. Skills and Competencies: Knowledge of applicable legislation and prescripts, government programmes, information management, policies and procedures, Public Finance Management Act (PFMA). Excellent research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation, strategic capability and leadership, programme and project management, service delivery innovation, people management and empowerment skills. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774
DUTIES : Design and analyse project effectiveness. Perform final review and approvals or audits on project designs according to design principles or the theory. Co-ordinate design affects and integration across disciplines to ensure seamless integration with current technology. Maintain project operational effectiveness. Manage the execution of project management strategy through the provision of appropriate structures, systems and resources. Set project standards, specifications, and service levels according to organisational objectives to ensure optimum operational availability. Monitor project management efficiencies according to organisational goal to direct or redirect project services for the attainment of organisational objectives. Financial Management. Facilitate the availability and management of funds to meet the MTEF objectives within the project environment/services. Manage the operational capital project portfolio for the operation to ensure effective resourcing according to organisational needs and objectives. Manage the commercial added value of the discipline-related programmes and projects. Facilitate the compilation of innovation proposals to ensure validity and adherence to organisational principles. Allocate, monitor, control expenditure according to budget to ensure efficient cash flow management. Governance. Allocate, monitor and control resources. Compiles risk logs (databases) and manages significant risk according to sound risk management practice and organisational requirements. Provide technical consulting services for the operation of project related matters to minimize possible project risks. Manage and implement knowledge sharing initiatives e.g. short term assignment and secondments within and across operations, in support of individual development plans, operational requirements and return on investment. Continuously monitor the exchange and protection of information between operations and individuals to ensure effective knowledge management according to departmental objectives. Manage the allocated resources of the sub-directorate. Facilitate sound employment relations. Quality control of the work delivered by subordinates. Advising subordinates with regard to all aspects of the work. Manage the performance and conduct of subordinates. Ensure that subordinates are trained and developed to be able to deliver work of the required standard efficiently and effectively through the utilisation of inter alia, knowledge management. This would include providing mentorship and guidance to subordinates to assist them to integrate theory and practice, and to develop appropriate skills. Establish implement and maintain efficient and effective communication arrangements in the unit. The development and management of the work plan of the unit and reporting on progress as required. Skills And Competencies: Quality management, decision making, urbanisation developments, project management, change management. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 DEPUTY DIRECTOR: INFORMAL SETTLEMENTS UPGRADING REF NO: DHS 05/12/2021 Purpose: To render informal settlement and upgrading services. SALARY : R882 042 per annum (Level 12), (all inclusive) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma/Degree as recognised by SAQA in Built Environment/Public Management/Development studies/Public Administration or equivalent with five (5) years’ experience. 3 years’ experience as an Assistant Director in the field. Human settlements experience will be an added advantage. Good knowledge of the Public Service Act and Regulations (PSA), Public Finance Management Act (PFMA) and Housing Act 1997 (Act No 107 of 1997). Good knowledge of facilitation, report writing, research, interpersonal relations, and presentation skills. Must possess a valid driver’s license. DUTIES : Upgrading of Informal Settlements: Facilitate and co-ordinate upgrading of informal settlements activities in line with the Breaking the New Ground (BNG) and Human Settlements development policy projects. Facilitate and oversee planning processes to ensure compliance and alignment with upgrading frameworks approach of Assessment, Categorisation, and plans. Facilitate project inception of the upgrading project along the overall strategy. Manage the analysis of information from all stakeholders and forming conclusions and decision programme’s objective to be met. Facilitate and promote collaboration and integration of internal and external stakeholders. Work with the municipalities through the IDP. Facilitate pre-planning and project packaging processes. Develop project application for project funding approval. Facilitate and participate in the technical task teams and project steering committee meetings including site engagements. Co-ordinate workshops on information sharing and reporting sessions. Facilitate and co-ordinate the implementation and completion of upgrading informal settlements phases. On Social Economic Amenities: Co-ordinate and facilitate the feasibility studies for the development of provision of social and economic amenities requested. Develop project initiation and implementation strategies. Facilitate construction of multi-purpose centres. Forge relations with sector departments and other stakeholders for the provisions of amenities. Work with the municipalities through the IDP. Facilitate pre-planning and project packaging processes. Develop project application for project funding approval. Co-ordinate the alignment of funding priorities by sector departments to accommodate BNG projects. Facilitate negotiations with Municipal and the relevant stakeholders towards partnerships. Facilitate and participate in the technical task teams and project steering committee meetings including site engagements. Co-ordinate funding allocations for social and economic amenities. Facilitate and co-ordinate the implementation and hand-over of completed Socio-Economic Amenities projects. Establish implement and maintain efficient and effective communication arrangements. Skills And Competencies: Facilitation, research, report writing, networking, interpersonal relations, communication, computer literacy and presentation skills. Good knowledge of Urban Developments, the Built Environment, Project Management, SPLUMA, Quality management, decision making, knowledge management and change management. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 DEPUTY DIRECTOR: CAPACITY BUILDING AND MUNICIPAL SUPPORT REF NO: DHS 06/12/2021 Purpose: To capacitate and support municipalities with regards to Human Settlements development. SALARY : R882 042 per annum (Level 12), (all-inclusive) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma/Degree as recognised by SAQA in Social Science/BAdmin/Industrial Psychology/Public Administration/Public Management or equivalent with five (5) years’ experience. 3 years’ experience as an Assistant Director in the field. Human settlements experience will be an added advantage Knowledge of monitoring and evaluation, government policies and planning systems, government programme of action, public service regularity framework, presidency policies and procedures, information management and performance management. Must possess a valid driver’s license. DUTIES : Conduct capacity assessment and provide feedback to municipalities. Provide pre-accreditation support to prioritised municipalities on human settlements programmes. Provide municipal support and capacitation to prioritised municipalities. Provide support to municipalities on systems development, national housing needs register. Provide support to municipalities on housing subsidy systems. Provide support to municipalities on human settlements plans. Provide support to municipalities on establishment and training on beneficiary allocations committees. Provide support to municipalities on development of housing policy. Monitoring and co-ordination of hands-on support programme. Provide post-accreditation support to the accredited municipalities. Monitor expenditure on the Accreditation Grant. Monitor performance of the accredited municipalities. People management. Ensure sound employment relations. Quality control of the work delivered by sub-ordinates. Advising sub-ordinates with regard to all aspects of the work. Ensure that subordinates are trained and developed to be able to deliver work of the required standard efficiently and effectively through the utilisation of inter alia, knowledge management. This would include providing mentorship and guidance to subordinates to assist them to integrate theory and practice, and to develop appropriate skills. Establish implement and maintain efficient and effective communication arrangements in the unit. The development and management of the work plan of the unit and reporting on progress as required. Skills and Competencies: Knowledge of monitoring and evaluation, government policies and planning systems, government programme of action, public service regularity framework, presidency policies and procedures, information management and performance management. Research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation and working in a team. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 DEPUTY DIRECTOR: STAKEHOLDER ENGAGEMENT REF NO: DHS 09/12/2021 Purpose: To manage and promote stakeholder engagement relation, inter-governmental relations and coordinate all departmental stakeholders towards facilitating the integrated and sustainable human settlements. SALARY : R744 255 per annum (Level 11), (all-inclusive) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma/Degree as recognised by SAQA in Social Science/Development Studies/Public Relations/Public Administration/Human Settlements/Business Administration or equivalent with (five) 5 years’ experience. 3 years’ experience as an Assistant Director in the field. Working knowledge of stakeholder engagement and intergovernmental relations. Understanding of government policies and planning systems, government programme of action, public service regularity framework, information management and performance management. Must possess a valid driver’s license. DUTIES : Establish and maintain a comprehensive database on stakeholders at provincial and national level. Monitor the implementation and review the stakeholder engagement and IGR Strategy. Develop concepts and strategies to support stakeholder engagement and intergovernmental relations. Manage stakeholder engagement activities. Facilitate partnerships with external stakeholders towards the realisation of integrated sustainable human settlements. Facilitate departmental IGR related matters and participation provincial and municipal IGR programmes and structures. Develop and maintain a database of all formal IGR meetings. Follow up on decisions or actions emanating from IGR Forums. Manage the allocated resources of the unit. Manage employment relations and performance within the directorate. Coordinate training, development and mentorship of employees within the directorate. Establish implement and maintain efficient and effective communication arrangements in the unit. Prepare and submit all statutory reports of the Directorate and manage the submission of all. Skills And Competencies: Research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation and working in a team skills. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 DEPUTY DIRECTOR: ORGANISATIONAL DEVELOPMENT REF NO: DHS 10/12/2021 Purpose: To provide Organisational Development and Service Excellence services SALARY : R744 255.per annum (Level 11), (all-inclusive) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma/Degree as recognised by SAQA in Management Services/Production Management/Operations Management/Industrial Psychology/Public Administration or equivalent with five (5) years’ experience. 3 years’ experience as an Assistant Director in the field. Job Evaluation Certificate will be an added advantage. Be able to work on Microsoft Visio. Good knowledge of the Public Service Act, Public Finance Management Act, Public Service Regulations and Operations Management Framework. Good understanding of monitoring and evaluation, government policies and planning systems, government programme of action, public service regularity framework, presidency policies and procedures, information management and performance management. Must possess a valid driver’s license. DUTIES : Manage the development and review of the service delivery model: Conduct organisational functionality assessment (OFA) and monitor the implementation of the outcomes thereof. Conduct consultation session with employees, management and stakeholders. Collate information on the service delivery model from all chief directorates and directorates. Consolidate and analyse the information for the service delivery model. Draft the service delivery model document. Facilitate and monitor the implementation of the service delivery model. Report on the implementation of the service delivery model. Manage organisational design in the department: Conduct consultation sessions with the management and stakeholders. Collate information and analyse requests in respect of organisational structural changes or adaptations. Manage the work study investigations conducted and advise on the efficiency and effectiveness of work processes. Manage the process of organisational structural reviews and amendment. Draft a report on the proposed organogram for approval. Create organisational structure on Visio for approval. Facilitate the process of capturing of the organisation structure on PERSAL. Monitor and evaluate the effectiveness of the organisational structure. Develop and quality assure job descriptions (JD) for all employees in the department. Plan, conduct and implement job evaluation (JE) in the department as per JE prescripts. Render advisory services and technical expertise in relation to organisational design. Develop and implement policies, practices and procedures and ensure compliance thereof. Contribute during the development and reporting on the human resource plan in relation to the implications of organisational design thereof. Manage the business process improvement processes: Conduct consultative sessions with process owners. Develop the current and future business process mapping on Visio. Conduct lean analysis on the current business processes to improve service delivery and provide the report to the process owner. Develop the standard operating procedures (SOP) for the process owner. Facilitate the implementation of the new improved business process by the process owner. Manage the change management programs: Co-ordinate, facilitate and monitor the implementation of the Batho Pele Principles in the department in line with the relevant prescripts and legislation. Co-ordinate, facilitate and monitor the implementation of the public service month programs. Co-ordinate, facilitate, plan and monitor the implementation of the change management programmes in the department. Manage the allocated resources of the sub-directorate: Maintain sound employment relations. Quality control of the work delivered by subordinates. Advising sub-ordinates regarding to all aspects of the work. Manage the performance and conduct of sub-ordinates. Facilitate training and development of sub-ordinates to be able to deliver work of the required standards efficiently and effectively through the utilisation of inter alia, knowledge management. This would include providing mentorship and guidance to sub-ordinates to assist them to integrate theory and practice, and to develop appropriate skills. Establish implement and maintain efficient and effective communication arrangements in the unit. The development and management of the work plan of the unit and reporting on progress as required. Skills And Competencies: Research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation and working in a team skills. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774
DEPUTY DIRECTOR: CONTRACTS MANAGEMENT REF NO: DHS 11/12/2021 Purpose: To manage and administer departmental contracts SALARY : R744 255 per annum (Level 11), (all-inclusive) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma/Degree as recognised by SAQA in LLB/BJURIS/BPROC/Bachelor of Laws or equivalent with 3 years’ work experience in the field. 3 years’ experience at an Assistant Director level in the field. Knowledge of Public Service Act (PSA), Public Finance Management Act (PFMA), Housing Act 1997, government programmes, information management and policies and procedures. DUTIES : Facilitate administration of contracts and service level agreements. Quality assure documentation for completeness and correctness. Collect information needed for the compilation and administration of the contract. Align contract with the specifications and terms of reference. Compile a draft agreement and ensure the signing of the contract after amendments. Compile follow-up amendments as and when needed. Facilitate administration of contracts, transversal contracts and service level agreements. Collect information on the status of the contract and stages of deliverance in terms of the provisions of the contract. Analyse information and checked for risks. Draft a plan to manage risk situations. Facilitate the fiscal obligations, the application of the prescribed policies and prescripts, quality and outcome. Facilitate handling of disputes around contracts and service level agreements. Gather all relevant information, analyse and form conclusions. Take notes in the dispute meetings. Amend existing contracts and service level agreements in the event of reaching an agreement. Submit all relevant documentation and recommendation for legal action in the event of not reaching an agreement. Give evidence in court as and when required. People management. Ensure sound employment relations. Quality control of the work delivered by subordinates. Advising subordinates with regard to all aspects of the work. Manage the performance and conduct of subordinates. Ensure that subordinates are trained and developed to be able to deliver work of the required standard efficiently and effectively through the utilisation of inter alia knowledge management. This would include providing mentorship and guidance to subordinates to assist them to integrate theory and practice, and to develop appropriate skills. Establish implement and maintain efficient and effective communication arrangements in the unit. The development and management of the work plan of the unit and reporting on progress as required. Skills And Competencies: Facilitation, report writing, research, computer literacy, negotiation, networking, presentation, analytical, financial, project management, strategic planning and motivations skills. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 CONSTRUCTION PROJECT MANAGER GRADE A REF NO: DHS 08/12/2021 Purpose: To manage and oversee all aspects of the projects in support of management of capital and technical projects SALARY : R728 829 per annum, (all inclusive), (OSD) CENTRE : Sarah Baartman Region REQUIREMENTS : National Senior Certificate, B. Degree (NQF level 7) as recognised by SAQA in built environment (Civil, Quantity Surveying, Architecture, Town Planning and Building) with five (5) years’ work experience in the construction field. Experience in the human settlements’ development will be an added advantage. Solid proven experience in Project Planning and Project Management. Compulsory registration with the South African Council for Project and Construction Management professionals (SACPMP) as a Professional Construction Project Manager (provide valid registration certificate). 3 years working experience as a Control Works Inspector or equivalent. MS projects and MS office experience essential. Good communication skills (verbal and written). A valid drivers’ license is compulsory and must be willing to travel. Computer literacy. Ability to work under pressure and meet tight deadlines. Ability to work independently and within team setup. DUTIES : Manage and co-ordinate all aspects of projects. Guide the project planning, implementation, monitoring, reporting and evaluation in line with project management methodology. Create and execute project work plans and revise as appropriate to meet changing needs and requirements. Identify resources needed and assign individual responsibilities. Manage day to day operational aspects of a project and scope. Effectively apply methodology and enforce project standards to minimise risk on projects. Project accounting and financial management. Report project progress to Chief Construction Project Manager. Provide inputs to other professionals with tender administration. Keep up with new technologies and procedures. Liaise with relevant bodies/councils on project management. Manage the allocated resources of the sub-directorate. Skills And Competencies: Quality management, decision making, urbanisation developments, project management, change management. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 ASSISTANT DIRECTOR: INTERNAL CONTROL REF NO: DHS 12/12/2021 Purpose: To render expenditure internal control services. SALARY : R382 245 per annum (Level 09) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma/Degree (NQF Level 6/B. Degree (NQF Level 7) as recognised by SAQA in Finance/Auditing/Accounting/Cost and Management Accounting or equivalent with 3 years’ experience. 3 years’ experience at supervisory level in the financed/auditing/internal control field. Knowledge of Public Finance Management Act (PFMA), Public Service Act and Regulations. Good knowledge and understanding of accounting/auditing, applicable legislation and prescripts, government systems, information management and policies and procedures. Must possess a valid driver’s license. DUTIES : Coordinate implementation of policies, standard operating procedures, delegations of authority and internal controls. Coordinate reviewal of departmental policies and procedures to ensure compliance with relevant legislation, regulations, circulars and practice notes. Coordinate development/reviewal checklists of processes where applicable with recommendations. Report on internal control deficiencies with recommendations. Maintain an updated delegation of authority file. Co-ordinate and report on incidents of noncompliance and irregularities. Identify, register irregular, unauthorize fruitless and wasteful expenditure. Assist with the assessment of reported irregular expenditure and make recommendations to the committee. Assist with irregular, unauthorised and fruitless and wasteful expenditure reports. Assess the controls within processes where risk has been identified as high and make recommendations. Manual verification of all requisitions before procurement orders are issue Pre-Audit certificate. Manual verification of payment documents before payment are processed on BAS and PERSAL. Verify bid files on BCSA system and issue compliance reports. Maintain an updated register for errors and non-compliance cases detected during the Pre-Audit process. Maintain, safeguard and safekeep face value documents. Issue face value documents on request by users. Monitor close of face value documents during financial year end. Interact with end users and Auditor General during audit period. Assist with management of allocated resources of the sub-directorate. Ensure sound employment relations. Quality control of the work delivered by subordinates. Advising subordinates with regard to all aspects of the work. Manage the performance and conduct of subordinates. Ensure that subordinates are trained and developed to be able to deliver work of the required standard efficiently and effectively through the utilisation of inter alia, knowledge management. This would include providing mentorship and guidance to subordinates to assist them to integrate theory and practice and to develop appropriate skills. Establish implement and maintain efficient and effective communication arrangements in the unit. The development and management of the work plan of the unit and reporting on progress as required. Skills And Competencies: Problem solving, research, report writing, negotiation, interpersonal relations, communication, facilitation, analysing, conflict management, presentation, working in a team and ability to work under pressure. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 ASSISTANT DIRECTOR: REBATES OFFICE REF NO: DHS 13/12/2021 Purpose: To manage rebates office services. SALARY : R382 245 per annum (Level 09) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma/Degree (NQF Level 6/B. Degree (NQF Level 7) as recognised by SAQA in B.Com Finance/Financial Management/Auditing/Accounting/Cost and Management Accounting/Taxation or equivalent with 3 years’ work experience. 3 years’ experience at supervisory level in the field. Good understanding of the Public Service Act, Public Finance Management Act, Public Service Regulations, Income Tax Act, Treasury Regulations. Must possess a valid driver’s license. DUTIES : Conduct tax reconciliations. Monitor and manage tax administration, interpret, and monitor implementation of policies with regards to rebates office. Execute BAS/PERSAL reconciliation. Clearing of all salary related suspense accounts and execute reconciliations and reports. Scrutinise all documents to ensure compliance with prescripts. Scrutinise all documents for accuracy, completeness, and authorisation. Implement salary inputs and deductions on the system. Ensure that third party pay-overs are effective in the prescribed timeframes. Manage and control payroll and distribution functions. Maintain proper record keeping. Supervise subordinates. Manage queries. Manage the allocated resources of the sub-directorate. Ensure sound employment relations. Quality control of the work delivered by subordinates. Advising subordinates with regards to all aspects of the work. Manage the performance and conduct of subordinates. Ensure that subordinates are trained and developed to be able to deliver work of the required standard efficiently and effectively through the utilisation of inter alia, knowledge management. This would include providing mentorship and guidance to subordinates to assist them to integrate theory and practice, and to develop appropriate skills. Establish implement and maintain efficient and effective communication arrangements in the unit. The development and management of the work plan of the unit and reporting on progress as required. Skills And Competencies: Facilitation, report writing, research, interpersonal relations, computer literacy, negotiation, presentation, analysing, conflict management and working in a team. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 ADMINISTRATIVE OFFICER: BENEFICIARY MANAGEMENT AND CORPORATE SECRETARIAT REF NO: DHS14/12/2021 Purpose: To provide administrative support services SALARY : R261 372 per annum (Level 07) CENTRE : Head Office: East London REQUIREMENTS : National Senior Certificate, National Diploma NQF level 6 as recognised as SAQA in Public Administration, Office Management and Technology/Public Management/Human Settlements or equivalent with 1 to 2 years’ experience in the field. Knowledge of housing subsidy system policies and procedures, government policies and planning systems, public service regularity framework and performance management. DUTIES : Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data. Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send document. Distribute documents/packages to various stakeholders as required. Keep and maintain the filling system for the component. Type basic letters and other correspondence when required. Keep and maintain the filing system for the component. Type basic letters and other correspondence when required. Keep and maintain the incoming and outgoing register of the component. Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Arrange travelling and accommodation. Processing project linked subsidy claims. Receive, capture, verify subsidy application forms. Edit application forms. File approved application and send for initial searches. Record management. Receive approved application form from the district. Reconcile HSS report with submitted forms. Submit application forms to grant management for filing purposes. Engagement with relevant stakeholders on matters pertaining beneficiary management. Number of municipalities supported on beneficiary administration. Establishment of beneficiary allocation committee (BAC). Conducting beneficiary correct occupation (BCO). Participation in human settlements forum meetings (IGR). Number of beneficiaries on HSS audited for re-prioritisation. Desktop analysis of approved beneficiaries on HSS. Assist in gathering from the region for compilation of reports on Socio economic survey conducted. Assist district in conducting socio economic surveys. Skills And Competencies: Computer literacy, interpersonal relations skills, communication skills, ability to work as a team, personal effectiveness. ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774 CLEANERS: ADMINISTRATIVE SUPPORT SERVICES (X3 POSTS) Purpose: To render cleaning services in and out of the offices. SALARY : R104 073 per annum (Level 02) CENTRE : Nelson Mandela Bay Metro Ref No: DHS15/11/2021 (X1 Post) Buffalo City Metro Ref No: DHS16/11/2021 (X1 Post) OR Tambo Region Ref No: DHS17/11/2021 (X1 Post) REQUIREMENTS : Grade 7. Good communication skills and working in a team. DUTIES : Cleaning offices corridors, elevators, and boardrooms by: Dusting and waxing office furniture. Sweeping, scrubbing and waxing of floors. Vacuuming and shampooing floors. Cleaning walls, windows and doors. Emptying and cleaning of dirt bins. Collect and removing of waste papers. Freshen the office areas. Clean general kitchens by: Clean of basins. Wash and keep stock of kitchen utensils. Cleaning the restrooms by: Refilling hand wash liquid soap. Replace toilet papers, hand towels and refreshers. Empty and wash waste bins. Keep and maintain cleaning materials and equipment. Report broken cleaning machines and equipment. Cleaning of machines (microwares, vacuum cleaners etc) and equipment after use. Request cleaning materials. Cleaning of office outside around office by: collecting waste to waste bins. Skills And Competencies: Interpersonal relations, Communication, Working in a team ENQUIRIES : W. Hartzenberg Tel No: 043 711 9685/M. Kana Tel No: 043 711 9743/M. Cimela Tel No: 043 711 9774
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