EAST LONDON INDUSTRIAL DEVELOPMENT ZONE (ELIDZ) BE PART OF THIS TEAM The East London Industrial Development Zone SOC Ltd is a State-Owned Corporation set up by government through the South African Industrial Development Zones Programme (now the South African Special Economic Zones Programme) to develop, operate and maintain modern infrastructure and to complementary attract strategic investments for the region.
ADMINISTRATION OFFICER: CFO | Ref: REC/08/24 Minimum Requirements: • A 3-year Tertiary Qualification in Secretarial Practice / Office Administration / Office Management and Technology / Business Administration • 3 years of secretarial experience at a senior management level. Required Competencies: • Knowledge of secretarial practice (including minute taking, meeting management, quality management protocols) • Advanced Computer Literate (MS Office: PowerPoint, Word, and Excel) • Knowledge of procurement legislation, policy, and procedures • Knowledge of Public Finance Management Act • Knowledge of filing systems • Excellent Typing skills. Specific Functional Responsibilities: • Office Administration • Co-ordinate and consolidate the Organisational Monthly Management Report • Co-ordinate and prepare Management Report as well as Presentation • Manage documents, records and stock • Coordinate and distribute relevant information for internal and external stakeholders • Coordinate telephone conferencing with relevant stakeholders • Provide relevant administrative assistance to the sub-units staff • Meetings/Functions • Coordinate sub-unit meetings and stakeholder/ investor meetings • Coordination of procurement committee meetings • Travel and Subsistence Administration • Compile and provide all travel related information and support • Managing General Assistants • Provide supervisory duties administrative support to the General Assistant (GA) • Handle stock taking and general housekeeping • Financial • Prepare motivations and handle capturing of requisitions. Applications must be submitted by e-mail to: [email protected]. The closing date is 07 October 2024. If you have not heard from us within one month after the closing date, please consider your application unsuccessful. Only short listed candidates will be communicated to. The ELIDZ reserves the right not to fill this position. The East London Industrial Development Zone is an equal opportunity employer, and the filling of positions will be in accordance with affirmative action measures as per the ELIDZ Employment Equity Plan and supporting framework. The personal information submitted in response to this advertisement shall be processed solely for purposes relating to the position applied for, as mandated in law. The East London IDZ undertakes to ensure that appropriate security control measures are implemented to protect all the information submitted by the applicant. Tel: 043 702 8200 www.elidz.co.za CHIEF OPERATIONS OFFICER | Ref: REC/10/24 Minimum Requirements: • Degree in Engineering / Business Administration / Business Management • Master’s Degree in Business Administration/ Business Management/Economics • 5 years’ experience in international business, investment promotion, project management, and property management at a senior management level • A track record of 8 years’ experience in project management methodologies relating to infrastructure projects. Required Competencies: • Computer Literacy (MS Office: PowerPoint, Word, and Excel) • Knowledge of all legislation pertaining to ELIDZ •. Knowledge and experience in financial planning and forecasting • Knowledge and understanding of Public Financial Management Act • Knowledge of corporate governance principals • Knowledge of enterprise risk management concepts, frameworks, and methodology • Knowledge of legislative compliance • Knowledge of industrial manufacturing infrastructure requirements • Knowledge of business finance and funding • Knowledge of property development planning and implementation • Knowledge of investor aftercare services • Knowledge of Foreign and Domestic Direct investment issues and trends • Knowledge of property sales • Knowledge policy development and advocacy • Extensive knowledge of the ELIDZ Safety, Health and Environmental (SHE) Management System • Extensive knowledge of DTI and DEDEAT policies and procedures • Extensive knowledge of incentives provided by government and ELIDZ in order to attract and retain foreign investment. Specific Functional Responsibilities: • Strategic Leadership • Develop Business Unit Strategy • Contribute to the Organizational Corporate Strategy formulation and implementation • Forward Planning of strategic initiatives within business units • Develop and review strategic plans, policies and procedures • Risk Management (mitigation and compliance) • EXMA participating and operational reporting • Performance measurement and assessment • Board submissions and presentations • Contribution to the procurement committee decisions • Track the application of SHE Management System • Business Development and Investor Support services • Manage and oversee Investor Attraction (Promotion) Strategy • Oversight of sector needs and associated sector plans • Oversight Investment marketing, inbound and outbound missions • Oversight of ELIDZ agent appointments and management • Oversee Sector Value Chains analysis • Infrastructure Development • Oversee the development infrastructure master plan development and updates • Oversee the zone infrastructure development • Oversee the effective management of Infrastructure Asset Master Plan • Oversee the establishment of the Building Design Review Committee • Oversee and advise most appropriate model for infrastructure delivery i.e. PPP, self-development, property developers etc. • Oversee Contract Management for infrastructure projects • Present project updates to Project governance committee • Property Management • Oversee the employ of best property management and transition practices • Oversee the maximisation returns for the organization on property transactions • Oversee the acquisition of property as per required needs • Oversee the property valuation process • Oversee lease agreements, rates, and pricing • Facilities Management and Maintenance • Oversee the maintenance and management of facilities to world-class standards • Oversee the development and implementation of maintenance plans • Oversee the Management of the availability and accessibility of Zone utilities • Oversee critical emergency maintenance • Oversee tariff and services management • Science and Technology Park • Oversee operations of the ELIDZ Science and Technology Park. Oversee technical research and innovation projects • Organisational and Targeted Research • Oversee technology and Business Incubation • Oversee Innovation Ecology to drive regional industrial development • Oversee Skills development for targeted sectors • Stakeholder Management • Regular stakeholder meetings (with all stakeholders) • Oversee the collaboration with ECDC, DTI, IDC, Consul General, Embassy’s, tenants etc. • Unit meetings (weekly) • Weekly EXMA reporting • Member of committees such as: Operations and Risk, Procurement, Finance and Tender Committee, SEED Committee Economic Development Cluster etc. • Oversee effective relationship management and investor support services • Administrative Responsibilities • Oversee the development, approval and review of policies • Oversee compliance adherence to governance prescripts of the organisation • Monitoring, Evaluation and Reporting • Regular reporting (compliance and organisational) • Performance monitoring and assessment as per integrated Performance Management System • Budget Monitoring and Control • Development and implementation of annual budget for unit • Monthly and quarterly operational and capital budget assessment and reporting. Applications must be submitted by e-mail to: [email protected]. The closing date is 07 October 2024. If you have not heard from us within one month after the closing date, please consider your application unsuccessful. Only short listed candidates will be communicated to. The ELIDZ reserves the right not to fill this position. The East London Industrial Development Zone is an equal opportunity employer, and the filling of positions will be in accordance with affirmative action measures as per the ELIDZ Employment Equity Plan and supporting framework. The personal information submitted in response to this advertisement shall be processed solely for purposes relating to the position applied for, as mandated in law. The East London IDZ undertakes to ensure that appropriate security control measures are implemented to protect all the information submitted by the applicant. Tel: 043 702 8200 www.elidz.co.za
ASSET AND ACCESS CONTROLLER ADMINISTRATOR | Ref: REC/03/24 Minimum Requirements: • A 3-Year Tertiary Qualification in Mechanical / Civil / Electrical Engineering / Facilities Management / Building Management / Operations Management • 2 years working experience of Construction / Facilities / Property Management Maintenance Planning • 2 years working experience in Maintenance Contract administration and Maintenance SLA Management. Required Competencies: • Knowledge of secretarial practice (including minute taking, meeting management, quality management protocols) • Computer literate (MS Office: PowerPoint, Word, Access and Excel) • Knowledge of procurement legislation, policy and procedures • Knowledge of Public Finance Management Act • Knowledge of Access control systems • knowledge of administrative and records filing methodology and relating to facility and maintenance operations • Knowledge of contract administration and SLA Management • Knowledge of built environment/ Facilities management/ property maintenance • Knowledge and experience of Maintenance Planning system. Specific Functional Responsibilities: • PROJECT ADMINISTRATION • Coordinate project data governance and quality assurance support • Facilitate meetings with outsourced service providers • Managing Maintenance Cashflows and ensuring Infrastructure Maintenance Expenditure for the Financial Year • Provide Maintenance Plan Dashboard reporting • Ensure maintenance of engineering assets on the Maintenance Plan and administered Computerised Maintenance Management System (CMMS) • Manage the CMMS configuration to ensure safety, reliability and quality • Ensuring maintenance of all Safety Critical Equipment is identified, maintained timeously as per legislation and statutory requirements Occupational Health and Safety Act (OHSA) • Chair and coordinate Maintenance Meetings with Project Coordinators, and/or respective Service Providers • Monitor all maintenance related Audit findings/ non-conformances for closure • MAINTENANCE PLANNING • Manage Maintenance project plans project • Develop estimates for output/ performance specification and key indicators and targets for SLA’s • Administer the Preventative Maintenance Plan (PMP) schedules for all equipment and services • OPERATIONS MANAGEMENT • Tender Procurement • Develop tender specifications and Manage tender adjudication process • Coordinate of site handover to preferred contractor • Management of Service Provider • Facilitates meeting of maintenance needs with relevant contractor • Facilitate induction process for relevant contractors and provide Service Level Agreements • Manage Stakeholder relationships • Attend to dispute resolution • Conduct regular site visits and regular performance meetings with contractors • Facilities & Building Service Maintenance • Planning detailed work orders for all discipline-specific and general maintenance and modification activities • Manage reported repairs • Conduct Field-Self Verifications of maintenance activities performed • Ensuring proper management and control of Maintenance Stores & Spares Inventory and Workshops • Manage equipment storage, surplus equipment storage and proper disposal• Ensuring adherence of Maintenance Obligations between ELIDZ and Investors • Develop and circulate condition assessment reports to the property unit • Coordinate the reinstating of the building •Maintain updated structural certification report and close defects • Ensure proper management and maintenance of Tugger Route • Service Delivery & Stakeholder Liaison • Ensure unplanned maintenance related incidents are tracked and closed timeously • Monitor maintenance related discipline and outcomes and to keep record of Deferred Maintenance • Coordinate planned and unplanned maintenance. Applications must be submitted by e-mail to: [email protected]. The closing date is 07 October 2024. If you have not heard from us within one month after the closing date, please consider your application unsuccessful. Only short listed candidates will be communicated to. The ELIDZ reserves the right not to fill this position. The East London Industrial Development Zone is an equal opportunity employer, and the filling of positions will be in accordance with affirmative action measures as per the ELIDZ Employment Equity Plan and supporting framework. The personal information submitted in response to this advertisement shall be processed solely for purposes relating to the position applied for, as mandated in law. The East London IDZ undertakes to ensure that appropriate security control measures are implemented to protect all the information submitted by the applicant. Tel: 043 702 8200 www.elidz.co.za
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