AGRÉMENT SOUTH AFRICA Agrément South Africa (ASA) invites applicants to apply for the following permanent position based in Pretoria: Procurement Officer Remuneration : R414 750.00 per annum (All-inclusive Cost to Company) Reference number : ASA00034/2020 Purpose of the job: • To render and maintain an effective and efficient procurement function that will ensure value for money when acquiring goods and services.
• Applying appropriate policies, procedures and processes and bid systems to solicit responses in the form of quotations/tenders/bids from suppliers/vendors or service providers.
• Attending to the verification and pre-qualification of persons/companies participating in the bidding/tendering processes. • Controlling administrative sequences and mechanisms related to bid/tender documentation, opening, registering, recording and evaluation of tenders/bids. • Arranging and attending specifications and site meetings to communicate and/or inform prospective tenderers/bidders on requirements and specific terms and conditions. • Forwarding outcomes to Committees (Evaluation or Adjudication) for assessment, providing input into the purchasing of commodity or observing conformance with laid down procedures. • Administering concluded contracts, interacting with Departments to establish conformance with specifications, terms and conditions and related legal aspects and informing the immediate superior of non – compliance or conflicting issues requiring remedial action. • Applying administrative control procedures with respect to the identification, verification and referral of items for disposal to committees, seeking approval and arranging agreed to mechanisms (sale/ auction). • Participating in meetings and providing information on specific Supply chain policies and procedures. • Attending trade shows, product demonstrations to keep abreast of technological changes and improvements to specifications to help improve efficiencies and save costs. • Meeting and/ or interacting telephonically with Sales personnel to seek information on pricing, product availability or introduction of new product ranges. • Conducting supplier audits and evaluations to ascertain applicability and adherence to standards, Treasury circulars and regulations. • Perform electronic and manual filing of documents to ensure proper maintenance of records including retrieval of documents when required. • Perform information searches on the Internet, relevant books, journals and magazines in order to assist the department to execute its function. • In consultation with the Chairperson of the committee, organize meetings and events (book meetings, arrange refreshments, distribute agendas and minutes etc.) for supply chain management and other meetings as might be required. • Draft agendas and take minutes during meetings (Supply Chain Management related, and other meetings as might be required); • Acquire, maintain and apply sufficient knowledge and skills to effectively utilize various software programs and systems relevant to the office environment (e.g. MS Office Suite); and • Perform any Ad Hoc duties and all reasonable tasks given by the Chief Financial Officer.
Qualifications • Grade 12 certificate • A 3-Year Degree/B Tech in Supply Chain Management or equivalent qualification (NQF level 7) Knowledge and Skills: • At least 4 to 6 years’ core experience in Procurement. • Knowledge and understanding of Public Finance Management Act 1 of 1999, Supply Chain Management Framework, National Treasury circulars and Regulations; Preferential Procurement Policy Framework Act 5 of 2000, Relevant Acts and regulations as required and Government Supply Chain management policies and processes. • Knowledge of the public sector reporting Systems i.e. GRAP, PPPFA, PFMA, National Treasury Regulations & all applicable legislatives. • Ability to ensure all governance and compliance requirements are met with the aim to eliminate potential non-compliance practices. • Strong understanding of and a strong commitment to good corporate governance, • Working experience with SAGE Pastel knowledge and experience will be an advantage. • The ability to plan and manage deadlines effectively • Member of Chartered Institute of Purchasing and Supply (CIPS) would be an added advantage Key Competencies • Decisiveness • Ability to exercise tact and good judgement with highly sensitive information • Good planning and organizing skills • Good report writing skills • Ability to work accurately and efficiently • Ability to establish and maintain good relationships within the workplace • Ability to maintain high level of confidentiality and human dignity • Ability to function independently and within a team • Extremely organized, detail oriented and efficient • Ability to manage tight deadlines and punctual heavy workload • Customer/stakeholder relations. Application process The candidate will be subjected to integrity checks before appointment is made. Interested parties should forward their CV’s with your name, surname, position title and reference number on the subject line (e.g. Khumo Sekhu: Position interested in: Reference no: ASAxxxxx) to email address recruitment@agrement.co.za by no later than 18 August 2020 at 16h00. Agrément South Africa is committed towards increasing the representation of marginalized groups in line with its Employment Equity Policy. Please note that correspondence and communication will be only be conducted with shortlisted candidates and that Agrément South Africa reserves the right to not make any appointment. Candidates who previously applied need not re-apply. Enquiries regarding the post must be sent to humanresources@agrement.co.za. Applications must be sent to recruitment@agrement.co.za.
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